Rule 105-3-.08 - Reporting and Recordkeeping Requirements(1) Monthly Reporting and Payment Requirements to the Commission. (a) FVIPs shall report to the Commission the following information once a month through the Commission designated reporting system:1. New and updated locations where classes are being held.2. New and updated class schedules, including the day, time, type of class, and certified facilitator(s) assigned to the class.3. Participants must be entered into the reporting system by the tenth day of the following month for which they enrolled or re-enrolled in the program.4. Participants who have completed, transferred or been terminated from the program by the tenth day of the following month.5. FVIPs must report if they had no new participants for the previous month.(b) The Commission will issue an invoice to FVIPs once a month. FVIPs shall submit payment to the Commission within thirty (30) calendar days of issuance of the invoice. If payment is not submitted within thirty (30) calendar days, the FVIP shall be charged the following late fees:1. After forty-five (45) calendar days, a $30 late fee will be added to the outstanding invoice.2. After sixty (60) calendar days, a $60 late fee will be added to the outstanding invoice.3. After ninety (90) calendar days, a $120 late fee will be added to the outstanding invoice.(2) Recordkeeping Requirements.(a) A record of the following shall be kept by the Program for all participants for three (3) years. The Commission has the authority to review these documents upon request. 1. Participant Intake and Application Forms2. Participant Assessment Forms3. Victim Liaison Contacts & Notifications4. Referral Contacts & Notifications5. Participant Attendance Records6. Participant Payment to the FVIP7. Participant Reporting and Payment to the CommissionGa. Comp. R. & Regs. R. 105-3-.08
O.C.G.A. §§ 19-13-13(a)& (b); 19-13-14 (a, (d)) & (e); 19-13-17.
Original Rule entitled "Reporting and Recordkeeping Requirements" adopted. F. Dec. 3, 2018; eff. Dec. 23, 2018.