D.C. Mun. Regs. tit. 8, r. 8-B3020

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 8-B3020 - EMERGENCY PROCUREMENTS

3020.1

The CCO may award a contract on an emergency basis if the requirement is essential to handle an existing or imminent emergency situation, including, but not limited to, any situation or condition which would threaten the health, safety, property or welfare of the University community or severely hamper the ability of the University to accomplish its educational mission.

3020.2

Emergency procurement procedures shall not be used for contracts exceeding ninety (90) days, subject to any exceptions allowed by the PPRA.

3020.3

The CCO shall not be required to publicize emergency solicitations. Publication of emergency procurements shall be governed by PPRA Section 405.

3020.4

The CCO shall take steps to maximize competition by soliciting bids or proposals from as many potential offerors as possible.

3020.5

The CCO shall prepare a written D& F to justify emergency procurements. Each emergency D& F shall include the following:

(a) The description of the proposed procurement action;

(b) A description of the emergency;

(c) The estimated value or cost;

(d) A description of the efforts made to ensure that bids or proposals are received from as many potential sources as possible.

(e) A determination that the anticipated costs to the University will be fair and reasonable in light of the emergency conditions; and

(f) Any other relevant facts that support the emergency justification.

3020.6

The CCO shall determine the appropriate format to solicit bids or proposals on an emergency basis.

D.C. Mun. Regs. tit. 8, r. 8-B3020

Final Rulemaking published at 57 DCR 2630 (Mar. 2010); amended by Final Rulemaking published at 67 DCR 2604 (3/6/2020)

Authority: D.C. Official Code § 38-1202.01 (2001 ed.)