D.C. Mun. Regs. tit. 8, r. 8-A708

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 8-A708 - RELEASE OF OFFICIAL RECORDS

708.1

When written consent for release of official records is required by this title, the written consent shall include all of the following:

(a) The signature of the person authorizing the release of the records and the date of the intended release;

(b) Specific identification of the records to be released;

(c) The reason(s) for the release of the records;

(d) The name(s) of the party or parties to whom the records may be released; and

(e) The name of the official of the School of Law who is responsible for the release of the records.

708.2

A copy of the official records to be released shall be made available to the student prior to the student signing the consent form.

708.3

A consent form shall clearly and prominently set forth the right to inspect and review the records and the right to challenge the contents of the records.

708.4

If records are released pursuant to judicial order or lawfully issued subpoena, the student shall be notified of the release of the records by the official releasing the records. A copy of the judicial order or subpoena shall be retained in the file from which the official records are released.

708.5

When records are requested under the provisions of §§ 703.2, 703.3, 703.4, 703.5(a), or 703.5(c) of this chapter, the custodian of the records or other responsible school official shall obtain, prior to the release of the records, a signed and dated request form, which shall contain the following:

(a) The name, title, and agency or office of the person requesting the release of the records;

(b) The specific reasons and justifications for the request; and

(c) In the case of a request in connection with financial aid for educational purposes, pursuant to § 703.4, a statement certifying that the applicant for the financial aid has been informed that the records may be requested in connection with the application for a receipt of the financial aid.

708.6

The request form for release of records required by § 708.5 shall be retained in the file from which the official records are requested, regardless of whether the information is released, and shall contain the name of the custodian or other responsible official who made the determination to release or deny the release of the records.

708.7

Request forms for release of records shall be available for inspection and review as part of the official record, pursuant to the provisions of § 703, and shall be available to officials of the School of Law who are responsible for information systems audit.

708.8

All official records released to third parties under the provisions of this chapter shall be released only upon the condition that the third party may not permit access to the records by any other person without first obtaining the written consent of the student.

708.9

Each official record released to a third party shall contain a written statement informing the recipient of the conditions of release set forth in § 708.8. This provision shall not apply to any records that do not personally identify any student.

D.C. Mun. Regs. tit. 8, r. 8-A708

Final Rulemaking published at 35 DCR 6909 (September 16, 1988)