D.C. Mun. Regs. tit. 6, r. 6-B4034

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 6-B4034 - LOCAL TRAVEL: REIMBURSEMENT OF LOCAL TRAVEL EXPENSES

4034.1

In order to be reimbursed for local travel expenses, an employee shall submit a completed local travel expense reimbursement form to the agency travel officer no later than ten (10) business days after the travel expenses were incurred.

4034.2

(a) A request for reimbursement of a taxi, ride-hailing service, or parking expense shall be accompanied by a receipt.

(b) A receipt for a taxi or ride-hailing service shall include:

(1) The date and time of travel;

(2) The starting and ending points of travel;

(3) The dollar amount of the fare and tip, listed separately;

(4) The name of the taxi company; and

(5) A description or designation of the purpose of the travel.

(c) A receipt for parking shall include:

(1) The date of travel;

(2) The starting and ending times of parking;

(3) The dollar amount of parking expenses incurred;

(4) The name of the parking facility, if applicable;

(5) The address of the parking facility; and

(6) A description or designation of the purpose of the travel.

4034.3

(a) A request for reimbursement of personal vehicle mileage shall be accompanied by a document that lists the travel origination and destination point for each leg of travel and the mileage of each leg of travel. To support the calculation of the mileage, either the document shall be accompanied by a printout from an online mapping service showing the mileage for each leg of travel or the starting and ending odometer readings for each leg of travel shall be printed on the document.

(b) Reimbursement for use of a personal vehicle shall pay for mileage at the mileage rate set by the Federal government for its employees (see www.gsa.gov for current rates).

(c) Reimbursement for use of a personal vehicle shall include parking expenses that are consistent with § 4033.3(b).

4034.4

Authorized bus, subway, and taxi expenses shall be reimbursed at the actual rate of fare or fee.

4034.5

Tips for taxi or ride-hailing services shall also be reimbursed; provided, however, that tips in excess of twenty percent (20%) shall not be reimbursed.

4034.6

Authorized parking expenses shall be reimbursed at the actual amount of expenses; provided, if transportation by automobile is authorized under § 4033.2(c) or (d), reimbursement for parking expenses shall be limited to the actual parking expenses or the cost of travel by bus or subway (had the local travel occurred by bus or subway), whichever is less.

D.C. Mun. Regs. tit. 6, r. 6-B4034

Final Rulemaking published at 67 DCR 7860 (10/1/2020)