D.C. Mun. Regs. tit. 6, r. 6-B4030
In addition to the other requirements of this chapter, travel to a destination outside the United States shall be subject to approval by the City Administrator and the Mayor's Chief of Staff.
Employees, other than employees of offices and agencies that report to the Executive Office of the Mayor, must first submit International Travel Request Forms, outlined in Mayor's Memorandum 2017-001, dated May 2, 2017, to the Office of the City Administrator for the City Administrator's review at least forty-five (45) business days before the proposed travel. If approval from the City Administrator is granted, the Office of the City Administrator shall transmit the forms to the Mayor's Office of General Counsel.
International Travel Request Forms must be submitted to the Mayor's Office of General Counsel for the Mayor's Chief of Staff's approval at least thirty (30) business days before the proposed travel. No employee may commit District funds for nonrefundable expenses before receiving the approval of the Mayor's Chief of Staff.
A proposed gift or donation of travel or travel expenses from a foreign government must be approved by the Mayor's Chief of Staff and shall be made directly to an agency, not to an individual employee. In addition, the policies and procedures set forth in Mayor's Memorandum 2015-001, dated August 21, 2015, and Mayor's Memorandum 2017-001, dated May 2, 2017, shall be followed.
An employee may consult with the Office of the Secretary in advance of international travel for advice on customs particular to the country to be visited.
If an employee receives a gift from a foreign government or organization during international travel, the employee must submit the gift to the Mayor's General Counsel within three (3) days after the employee returns from travel, with an attached notation of who presented the gift and the date it was presented. In addition, the policies and procedures set forth in Mayor's Memorandum 2015-001, dated August 21, 2015, and Mayor's Memorandum 2017-001, dated May 2, 2017, shall be followed.
If a District agency is paying for an employee's international travel, the employee shall adhere to the applicable international per diem rates established by DoS. Reimbursement of expenses shall be issued in accordance with § 4003.
Pursuant to the Fly America Act, 49 USC § 40118, when air travel is financed by federal funds, employees must use a U.S. flag air carrier, except as provided in 41 CFR §§ 301-10.135, 301-10.136, and 301-10.137.
An agency that proposes to use federal grant funds to engage in foreign travel (other than to Canada or Mexico) must receive prior approval from the grantor agency, as set forth in Office of Management and Budget Circular A-87, Attachment B, Section 43.e.
D.C. Mun. Regs. tit. 6, r. 6-B4030