D.C. Mun. Regs. tit. 6, r. 6-B4016

Current through Register Vol. 71, No. 44, November 1, 2024

Rule 6-B4016 - MISCELLANEOUS EXPENSES

4016.1

The District shall provide reimbursement for miscellaneous expenses related to approved government travel when an employee is on government travel for more than twelve (12) hours, subject to the limitations set forth in this section and chapter.

4016.2

The following expenses shall be reimbursable as miscellaneous expenses, to the extent necessary for the conduct of official business and approved by the employee's agency:

(a) Baggage expenses authorized by 41 CFR § 301-12.2, including fees pertaining to the first checked bag; fees relating to the second and subsequent bags may be reimbursed only when the agency determines those expenses are reasonable and necessary;

(b) The use of computers, internet, printers, fax machines, and scanners, to the extent not provided by the government to the employee;

(c) Telephone calls for business purposes, when an employee has not been issued a mobile phone, or when mobile service is not available in the area,; telephone calls shall be itemized showing who was called, the purpose, date, length, and cost of the call;

(d) Faxes, which shall be itemized showing to whom the fax was sent, a description of the faxed document, and the purpose, date, number of pages, and cost of each fax;

(e) Lodging taxes on the actual amount of the lodging cost or the maximum lodging amount authorized by the agency, whichever is less; provided, no lodging taxes shall be reimbursed if the employee's lodging would have been exempt from taxes if the employee had filed appropriate paperwork or taken appropriate actions to obtain the tax exemption; and

(f) Laundry and cleaning of clothing expenses when the employee is authorized for four (4) or more nights of lodging.

4016.3

The District shall not provide reimbursement for personal phone calls, entertainment, alcohol, or other personal expenses.

4016.4

Any additional items reimbursable under 41 CFR § 301-12.1 shall be reimbursable as miscellaneous expenses, to the extent approved by the employee's agency.

D.C. Mun. Regs. tit. 6, r. 6-B4016

Final Rulemaking published at 67 DCR 7860 (10/1/2020)