D.C. Mun. Regs. tit. 6, r. 6-B4006

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 6-B4006 - GROUND TRANSPORTATION

4006.1

(a) Ground transportation subject to reimbursement includes heavy rail (such as Amtrak, MARC, and Virginia Railway Express) and intercity bus service (see § 4007), as well as public transit systems (including subway, bus, and light rail), taxis, ride-hailing services (such as electronically hailed personal vehicles), shared-ride services (such as shared van service to or from an airport, or bikeshare), shuttles, and other similar means of transportation.

(b) For the purposes of this section, ground transportation does not include transportation by government or rental vehicles, which is covered by §4008, or transportation by personal vehicles, which is covered by §4009.

4006.2

An agency may authorize the reimbursement of the costs of ground transportation for the following travel:

(a) From the employee's authorized point of origination to a common carrier (for example, Metro rail from the employee's office to National Airport);

(b) From an airport, train station, or bus depot to the employee's place of lodging or place of official business (for example, from the destination airport to the employee's destination hotel);

(c) To, from, and between the employee's place of lodging and official business;

(d) Between places of official business while traveling;

(e) To obtain meals at near by locations when the nature and location of the official business or lodging necessitate such travel and the necessity is explained on the approved expense reimbursement form;

(f) From the employee's place of lodging or place of official business to the airport, train station, or bus depot (for example, from the convention center at the destination location to the destination airport); and

(g) From the airport, train station, or bus depot to the employee's authorized point of return (for example, Metro rail from National Airport to the employee's office).

4006.3

An employee shall use courtesy transportation services, such as those furnished by places of lodging, to the maximum extent possible and as a first source of transportation between a place of lodging and common carrier terminals, places of official business, and meal locations.

4006.4

Whenever courtesy transportation services are not readily available, employees shall use the mode of ground transportation that is the least expensive mode of transportation, taking into consideration employee safety, cost, and efficiency.

4006.5

Tips more than twenty percent (20%) for a taxi, shuttle, ride hailing service, or similar means of transportation shall not be reimbursed. Tips exceeding two dollars ($2) per courtesy shuttle shall not be reimbursed.

D.C. Mun. Regs. tit. 6, r. 6-B4006

Final Rulemaking published at 67 DCR 7860 (10/1/2020)