D.C. Mun. Regs. tit. 6, r. 6-B4001

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 6-B4001 - GENERAL POLICY AND STANDARDS

4001.1

Travel expenses are necessary, in general, to effectively operate the District government.

4001.2

For specific employee travel expenses to be reimbursable by the District government, the expenses must be for:

(a) Travel deemed necessary for District government business, including travel for meetings and conferences;

(b) Travel deemed necessary for human capital development beneficial to the District government, including travel for employee training and seminars; and

(c) Emergency travel that interrupts travel approved for a purpose described in paragraphs (a) or (b) of this subsection.

4001.3

When incurring travel expenses, District employees shall be guided by principles of accountability, transparency, efficiency, and economy.

4001.4

In being guided by the principles of efficiency and economy, the following general standards shall apply:

(a) An employee traveling for District government purposes shall exercise the same care in incurring travel expenses that a prudent person of modest means would exercise if traveling on personal business. Expenses that would not be incurred by a prudent person of modest means shall not be authorized or reimbursed.

(b) Excessive costs (such as the use of unnecessary routes, extended stays, late fees, higher-level accommodations, and other expenses that are unnecessary or unjustified in the performance of official business) shall not be authorized and shall not be reimbursed.

(c) An agency shall limit the number of travelers (for example, participants at a conference) to the minimum necessary to accomplish the purpose of the travel.

4001.5

An employee must receive written authorization from his or her agency head, or the agency head's designee, before incurring any travel expense, unless circumstances beyond the control of the agency or employee make pre-authorization impractical.

4001.6

An employee shall be responsible for payment of all expenses over the reimbursement limits established in this chapter, all expenses not authorized by his or her agency, and all expenses that are otherwise not consistent with the provisions of this chapter or District or federal law.

D.C. Mun. Regs. tit. 6, r. 6-B4001

Final Rulemaking published at 67 DCR 7860 (10/1/2020)