D.C. Mun. Regs. tit. 6, r. 6-B1314

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 6-B1314 - ACCEPTANCE OF CONTRIBUTIONS, AWARDS, AND PAYMENTS FROM NON-DISTRICT GOVERNMENT ORGANIZATIONS

1314.1

The personnel authority shall establish procedures concerning the acceptance of contributions, awards, and payments in connection with any training provided by non- District government organizations.

1314.2

Except as provided in § 1314.3, District government employees may accept contributions, awards, and payments made directly to them, or on their behalf, by non- District government organizations in connection with training that the employees receive in non-District government facilities.

1314.3

Any contribution, award or payment made by a non-District organization to a District government employee, in whole or in part, as a result of the training while in a pay status or at such other times when the District government agency paid the expenses of the training, in whole or in part, shall be returned to the District government.

1314.4

When funding sources other than agency appropriations are used, in whole or in part, the following conditions shall be met:

(a) The training shall be identified, itemized and included in the agency's Annual Employee Development Plan;

(b) The training shall be subject to approval by the personnel authority prior to obligations being made; and

(c) The personnel authority may prescribe additional administrative restrictions in the use of grant funds, scholarships, contributions, awards, and other sources of training.

1314.5

Notwithstanding any other provisions in this chapter, an employee may accept a contribution, award, or payment when, in the judgment of the agency head (or his or her designee):

(a) The contribution, award, or payment is not a reward for services to the organization prior to the training; and

(b) Acceptance of the contribution, award, or payment:

(1) Would not reflect unfavorably on the ability of the employee to perform his or her official duties in a fair and objective manner;

(2) Would not compromise the honesty or integrity of District government programs or District government employees and their official actions or decisions;

(3) Would otherwise be proper and ethical for the employee concerned under the circumstances in a particular case; and

(4) Would not have any direct or indirect financial interest that conflicts or would appear to conflict with the fair, impartial, and objective decision of the employee.

1314.6

An employee may accept a contribution, award or payment (whether made in cash or in kind) that falls within the scope of this chapter only with specific written authorization.

1314.7

The following records shall be maintained in connection with the acceptance of a contribution, award, or payment:

(a) The name of the recipient;

(b) The name of the organization;

(c) The amount and nature of the contribution, award, or payment and the purpose for which it is to be used; and

(d) A copy of the written authorization.

1314.8

Notwithstanding any provision in this section, the provisions of Chapter 18 of these regulations shall take precedence, to the extent that there is a difference.

D.C. Mun. Regs. tit. 6, r. 6-B1314

Notice of Final Rulemaking published at 51 DCR 89 (January 2, 2004)