D.C. Mun. Regs. tit. 5, r. 5-A8117

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 5-A8117 - STUDENT RECORDS

8117.1

A school shall maintain, for a minimum of five (5) years from completion, student records which shall include at least the following:

(a) A copy of the enrollment contract and other instruments relating to the payment for educational services;

(b) Student information, including the following:

(1) Student name;

(2) Permanent or other address at which the student maybe reached;

(3) Records relating to financial payments and refunds;

(4) Record of attendance for clock hour or contact hour courses; and

(5) Basis for admission;

(c) Basis for admission, and date of completion or termination of training and the reasons;

(d) Record of any student grievance and subsequent resolution; and

(e) Copies of all correspondence or other records relating to the recruitment, enrollment and placement of the student.

8117.2

A school shall maintain as a permanent record and provide, upon request, a transcript to the student who has satisfied all financial obligations currently due and payable to the school. This transcript of the individual student's record of achievement shall be maintained as a permanent record in a form that provides at least the following:

(a) Name of student;

(b) Title of program, including total number of hours of training received and dates of enrollment;

(c) Grade record of each course, lesson or unit of instruction and the cumulative grade for the program; and

(d) Certificate, diploma or other credential awarded.

8117.3

In support of student academic records, a school shall also maintain as a permanent record descriptions of courses of instruction offered each term, and evidence of any accreditation during any period.

D.C. Mun. Regs. tit. 5, r. 5-A8117

Final Rulemaking published at 37 DCR 6619, 6626 (October 19, 1990)