D.C. Mun. Regs. tit. 5, r. 5-A131

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 5-A131 - RECORDKEEPING REQUIREMENTS: STAFF

131.1

A Licensee shall maintain in the form provided by or approved by OSSE, at the Facility premises, and provide to OSSE upon request, the following information for each employee:

(a) The full name, gender, date of birth, home address, home phone number, cell phone number, and current photograph;

(b) Position title and job description;

(c) Documentation and results of criminal and background history checks conducted in accordance with this chapter and with all other applicable Federal and District of Columbia laws and regulations;

(d) The most recent resume provided by the employee, copies of letters of reference, and copies of required degrees, credentials, or official transcripts demonstrating such attainment;

(e) Verification that the employee completed an orientation reviewing the Facility's policies and procedures and the employee's duties and responsibilities;

(f) An ongoing record of professional development and earned continuing education units;

(g) Evidence of completion or certification of all health and safety training requirements set forth in Section 139 (Staff Member Requirements: Professional Development); and

(h) Date of appointment to, or withdrawal from, any position at the Facility.

131.2

If an employee withdraws or is terminated by the Licensee, the Licensee shall include the date and reasons for the employee's withdrawal or termination in the employee's record. The Licensee shall retain employee's complete record shall be retained for three (3) years following the departure of the employee.

131.3

[RESERVED]

131.4

A Licensee shall maintain in the form provided by or approved by OSSE, at the Facility premises, and provide to OSSE upon request, the following information for each volunteer whose activities involve the care or supervision of children at a Facility or unsupervised access to children who are cared for or supervised at a Facility:

(a) The full name, gender, date of birth, home address, home phone number, cell phone number, and current photograph;

(b) Position title and job description or responsibilities; and

(c) Documentation and results of criminal and background history checks conducted in accordance with this chapter, and with all other applicable Federal and District of Columbia laws and regulations.

131.5

A Licensee shall maintain in the form provided by or approved by OSSE, and provide to OSSE upon request, a record for each staff member, including paid employees and volunteers whose activities involve the care or supervision of children at a Facility or unsupervised access to children who are cared for or supervised at a Facility, which shall include the following:

(a) Documentation of a pre-employment physical examination by a licensed health care practitioner, conducted not more than twelve (12) months prior to the start of employment or volunteer work;

(b) Documentation of an annual physical examination by a licensed health care practitioner ;

(c) Written and signed documentation from the examining licensed health care practitioner, at the time of his or her examination, that the staff member or volunteer was free from tuberculosis and apparent communicable diseases as defined in 22-B DCMR § 201.

(d) Written and signed documentation from the examining licensed health care practitioner that the staff member or volunteer, if noted to have an identified medical problem, is capable of fulfilling the essential functions of caring for children in a licensed Child Development Facility;

(e) Current health insurance information; and

(f) The names and phone numbers of the staff member's primary licensed health care practitioner and of an emergency contact person.

D.C. Mun. Regs. tit. 5, r. 5-A131

Final Rulemaking published at 63 DCR 14640 (12/2/2016)