D.C. Mun. Regs. tit. 29, r. 29-120

Current through Register Vol. 71, No. 49, December 6, 2024

Rule 29-120 - PAYMENTS FOR GOODS

120.1

The Rehabilitation Services Administration shall pay only for goods that are:

(a) Determined by the Rehabilitation Services Administration to be necessary for the client to participate in the assessment or evaluation process;

(b) Identified on the client's Individualized Plan for Employment (IPE) or Independent Living Plan (ILP);

(c) Preauthorized and approved by the Rehabilitation Services Administration through either a signed purchase order or other authorizing document;

(d) Determined satisfactory by the Rehabilitation Services Administration; and

(e) Not available through a comparable service or benefit pursuant to section 114.

120.2

The Rehabilitation Services Administration shall pay only the portion of the cost of goods identified as the responsibility of the Rehabilitation Services Administration on the client's IPE in accordance with section 124, and shall not pay costs that have been designated as the client's financial responsibility.

120.3

[Repealed].

120.4

If a provider supplies goods pursuant to a purchase order or other authorizing document, the provider shall submit the invoice for the delivered goods in accordance with procedures established by the Rehabilitation Services Administration. The amount of the invoice shall not exceed the cost specified in the purchase order or authorizing document.

120.5

A provider may not charge or accept payment from a person receiving services from the Rehabilitation Services Administration, the person's family, or a third party for authorized goods unless the amount of the person's financial responsibility to the provider has been:

(a) Preauthorized by the Rehabilitation Services Administration;

(b) Agreed to by the client in writing; and

(c) Incorporated into the Rehabilitation Services Administration's authorization for goods from the provider.

120.6

The Rehabilitation Services Administration shall pay for authorized goods at a rate equal to or lesser than:

(a) The provider's customary charge; and

(b) The rate established as the result of competitive bidding conducted by the D.C. Office of Contracting and Procurement as reflected in an issued purchase order, when required.

120.7

The Rehabilitation Services Administration shall not purchase land or buildings or pay for the cost of construction or additions to a building.

120.8

The Rehabilitation Services Administration shall provide no more than one (1) pair of glasses and frames per year unless additional glasses are required by a change in prescription or necessitated by unforeseen circumstances, and no comparable benefit is available to pay for the glasses.

120.9

The Rehabilitation Services Administration may purchase assistive technology devices and aids for an eligible person pursuant to an assistive technology assessment which establishes a need for the device, if no comparable benefit is available to pay for the assistive technology device(s).

120.10

The Rehabilitation Services Administration shall provide no more than one of each type of assistive technology device or aid unless a new evaluation shows that a replacement or additional device or aid is warranted or unforeseen circumstances warrant repair or replacement to enable the person to maintain employment.

120.11

The Rehabilitation Services Administration shall provide computers, books, tools, and other training materials that are necessary to complete training pursuant to subsection 113.2, only after an eligible person provides one of the following:

(a) Documentation that a computer or specific books, tools, and other training materials are required for the course of study;

(b) The catalog or syllabus for the course which specifies that a computer or specific books, tools, and training materials are a requirement for all students; or

(c) Written documentation from a licensed professional that the eligible person requires a computer, or specific books, tools, and training materials as an accommodation for the client's disability and functional limitations.

120.12

The Rehabilitation Services Administration shall not pay for upgrades, repairs, or maintenance for computer systems or operating programs unless an eligible person can show that unforeseen circumstances warrant upgrades, repairs, maintenance or replacement and except as provided in subsection 120.11.

120.13

When a person provides documentation that a computer is required to complete training pursuant to subsection 120.11, the Rehabilitation Services Administration shall first determine if a comparable computer is available through the computer loan program. If no computer is available pursuant to the computer loan program, the Rehabilitation Services Administration shall purchase a computer for use by the person.

120.14

A person's request for a computer, books, tools and training equipment made in accordance with subsections 113.2 and 120.11 must be submitted by the person as soon as possible, but no later than one week after the first day of training, and must include the cost of each item or supply requested. Failure to comply with § 120.11 may result in a delay of the receipt of supplies.

120.15

The Rehabilitation Services Administration may establish other reasonable purchase requirements.

120.16

The Rehabilitation Services Administration shall pay for all goods authorized in accordance with the Procurement Practices Reform Act of 2010 (D.C. Official Code §§ 2-351.01 et seq.).

D.C. Mun. Regs. tit. 29, r. 29-120

Final Rulemaking published at 50 DCR 6189 (August 1, 2003); as amended by Final Rulemaking published at 54 DCR 6020 (June 22, 2007); Final Rulemaking published at 68 DCR 12929 (12/10/2021)