2 Del. Admin. Code § 2403-3.0

Current through Register Vol. 28, No. 5, November 1, 2024

Section 2403-3.0 - Special Event Permit Application

3.1 The Delaware Department of Transportation (DelDOT) requires the organizer of a planned special event that impacts the transportation system to get approval from the Department to hold such events and to review any temporary traffic control that is necessary for the event to occur. Event organizers are required to fill out DelDOT's Special Event Permit Application and submit the completed application to the Special Events Coordinator in the Traffic Operations and Management Special Events Section. This form can be emailed by clicking the appropriate button at the top of the application. The Department's Special Events Coordinator will review the application and the location of the event and determine if temporary traffic control measures or other requirements are needed to safely conduct the event and to minimize the impacts to the transportation system. If additional information is needed, the Special Events Coordinator will coordinate that information with the event organizer. Once all requirements are satisfied, an approved copy of the Special Event Permit Application will be provided to the event organizer. An approved copy will be held by the Traffic Operations and Management Special Events Section.

3.1.1 The following types of Planned Special Events require a Special Events Permit from the DelDOT:

3.1.1.1 Events with a direct impact on the transportation system. These events typically require lane and/or complete road closures.

3.1.1.2 Events with an indirect impact on the transportation system. These events typically occur off of the roadway but attract large crowds which could affect normal traffic flow on Delaware's roadways

3.2 Special Event Permit Application Procedures

3.2.1 The Special Event Permit Application shall be filled out by the event organizer and submitted to the Department no fewer than 90 days prior to the beginning of the event. The Special Event Permit Application can be found at:

http://deldot.gov/Business/planned_spec_events/index.shtml

3.2.2 The following information is required to be shown on the permit application:

3.2.2.1 Event Organizer Information

3.2.2.1.1 Applicant's name, address, phone number and e-mail address

3.2.2.1.2 Organization name, address and phone number, if applicable

3.2.2.1.3 Documentation of organization's 501(c)(3) status, if applicable

3.2.2.2 Event Information

3.2.2.2.1 Name and location of event

3.2.2.2.2 Type of event

3.2.2.2.3 Date of event (start and end dates)

3.2.2.2.4 Time of event (start and end times)

3.2.2.2.5 Name of a contact person that will be the Department's direct contact during the planning stages of the event. A phone number and email address should also be provided.

3.2.2.2.6 Name of a contact person including address and a phone number at which that person can be reached during the day(s) of the event.

3.2.2.2.7 Proposed routing for the event, if the event is a bike race, marathon or other on-roadway event.

3.2.2.3 Temporary Traffic Control Plan

3.2.2.3.1 Identify if the event will require the closure of any State maintained roadways or intersections. If yes, list the roads or intersections that will be closed.

3.2.2.3.2 Identify if the event will require the closure of any lanes on State maintained roadways. If yes, list the lanes to be closed on each roadway.

3.2.2.3.3 A temporary traffic control plan, if lanes or entire roadways will be closed. Information regarding temporary traffic control plans can be found in Section III and IV of this policy.

3.2.2.3.4 Detailed temporary traffic control plans shall be submitted to the Department's Special Events Coordinator no less than six (6) weeks prior to the start of the event.

3.2.2.4 Additional Information

3.2.2.4.1 Identify provisions for medical treatment during the event

3.2.2.4.2 Identify provisions for sanitary facilities during the event

3.2.2.4.3 Identify provisions for police or fire police assistance during the event. If a signed agreement exists between the police agency and the event organizer, a copy of the agreement should be included with the application.

3.2.3 The completed application can be electronically submitted to the Special Events Coordinator by clicking on the email button at the top of the application. If the applicant desires to mail a printed version of the application, it can be sent to the following address:

Delaware Department of Transportation

Traffic Operations and Management Special Events Section

Special Events Coordinator

169 Brickstore Landing Road

Smyrna, DE 19977

The Special Event Cost Waiver Application is available in PDF format at the following location:

Special Event Cost Waiver

2 Del. Admin. Code § 2403-3.0

22 DE Reg. 621 (1/1/2019) (Final)