16 Del. Admin. Code § 4501-14.0

Current through Register Vol. 28, No. 7, January 1, 2025

Section 4501-14.0 - Record Keeping and Reporting for Animal Shelters

14.1 Animal shelters shall maintain records regarding the following information:

14.1.1 Animal intake numbers by type:

14.1.1.1 Stray/at large;

14.1.1.2 Relinquished by owner;

14.1.1.3 Transfer in from in-state animal welfare organizations;

14.1.1.4 Transfer in from out-of-state animal welfare organizations;

14.1.1.5 Transfer in from international animal welfare organizations;

14.1.1.6 Impound/seizure; and

14.1.1.7 Other intakes.

14.1.2 Animal outcome numbers by type:

14.1.2.1 Adoption;

14.1.2.2 Return to owner;

14.1.2.3 Return to field;

14.1.2.4 Transfer out to in-state animal welfare organization;

14.1.2.5 Transfer out to out-of-state animal welfare organization;

14.1.2.6 Transfer out to international animal welfare organization;

14.1.2.7 Euthanasia;

14.1.2.8 Died in care; and

14.1.2.9 Lost in care.

14.1.3 Number of Animals at beginning and end of period. This shall include all animals in the organization's custody whether at the shelter, in foster care, or a satellite location.

14.1.4 Number of spay/neuter surgeries performed for shelter and public animals broken down by species.

14.1.5 Records showing compliance with vaccination requirements.

14.1.6 Records regarding medical treatment provided.

14.1.7 Location and date of return for cats returned to field.

14.2 Animal statistics outlined in subsections 14.1.1 - 14.1.4 must be posted on the shelter's website on a quarterly and annual basis in a format determined by the Department. These statistics shall be posted no later than 30 days after the close of the quarter.

14.3 There shall be kept at each shelter a record of all animals received and their disposition. Such record shall state:

14.3.1 The origin of the animal, including the name and address of the organization or individual from whom the animal was acquired, if applicable, and date animal was received;

14.3.2 The unique identification number for each animal;

14.3.3 The description including species, estimated age, sex, color markings, and if spayed/neutered;

14.3.4 The location of the animal if not kept at shelter facility;

14.3.5 The medical condition at intake evaluation and full examination given within 48 hours of intake, and any subsequent medical care including examinations, treatments date and time, name and dosage of medication, and name of provider;

14.3.6 Vaccination history including date and time of all vaccines given, name of medication, and name of the provider; and

14.3.7 Disposition of animal, disposition date, name and address of person or organization if adopted or transferred; in the event of death of the animal, cause of death if known; if euthanized, the date, reason, method, person administering the procedure and handler.

14.4 Records shall be kept in accordance with these regulations and this section and shall be made available for review by the Department during any inspection or upon request.

14.5 Records must be maintained for a minimum period of 48 months from the date created unless otherwise directed by the Department.

14.6 A medical history to include examinations, vaccinations, all medical treatment, and behavior including known bite history shall be provided in written form with the animal at the time of adoption or transfer.

16 Del. Admin. Code § 4501-14.0

27 DE Reg. 530( 1/1/2024) (Final)