14 Del. Admin. Code § 934-V-69.0

Current through Reigster Vol. 28, No. 6, December 1, 2024

Section 934-V-69.0 - Personnel Files

69.1 A licensee shall have a personnel file for each staff member. This file must be available upon request for three (3) months after employment ends. Except as noted, all file contents are required at the start of employment and must include the following:

69.1.1 Personal data sheet, completed application, or résumé containing the staff member's name, date of birth, home address, and phone number;

69.1.2 Work start date, and end date, if applicable;

69.1.3 Two (2) references from adults not related to the person who can verify the person is of good character and can meet the needs of children. These references may be letters or written notes gathered by calling the reference. Phone references require the reference's name, phone number, date called, information about the staff member's character and if the reference has knowledge about how the person works with children, and the name of person receiving the reference;

69.1.4 Release of employment history form and received Service Letters, or documentation showing two (2) requests and follow-up for Service Letters has been made. If the person has not worked or if unable to get at least one (1) completed Service Letter, two (2) additional reference letters or phone references are required;

69.1.5 Proof of qualifications, if applicable;

69.1.6 Health appraisal on file within the first month of employment, conducted within one (1) year before the start date. This appraisal must confirm the person's health and document medical or physical conditions thatpose a direct threat to the health and safety of children or others. This documentation shall be provided to OCCL for the purposes of determining whether the health condition creates a significant risk to children. Written evidence of follow-up of any known health condition of the staff member affecting or potentially affecting the staff member's ability to care for children is required to be on file before the staff member returns to work;

69.1.7 TB test or medical professional risk assessment that verifies the person does not pose a threat of transmitting tuberculosis to children or other staff on file within the first month of employment, conducted within one (1) year before the start date;

69.1.8 A statement signed by the staff member stating the staff member's status regarding all previous convictions, current indictment or involvement in criminal activity involving violence against a person; child abuse or neglect; possession, sale or distribution of illegal drugs; sexual offense; gross irresponsibility or disregard for the safety of others; serious violations of accepted standards of honesty or ethical behavior; or a case of child abuse or neglect substantiated by the division or the respective responsible entity in another state or country;

69.1.9 Fingerprinting receipt before starting employment;

69.1.10 Comprehensive background check letter and additional eligibility letters every five years of employment;

69.1.11 Adult abuse registry check;

69.1.12 Documentation acknowledging the person is aware that the use of alcohol or a drug that could negatively affect essential job functions, or unlawful possession, manufacture, or distribution of alcohol or drugs, or possession while working of a controlled substance other than by the person for whom it was prescribed is prohibited in the large family home;

69.1.13 Documentation informing the person of the child abuse and neglect mandated reporting law and reporting procedures;

69.1.14 If transporting children, a copy of the current driver's license;

69.1.15 Copy of job description;

69.1.16 Orientation form that includes documentation of training in the following topics before working with children, except as noted:

69.1.16.1 DELACARE Regulations;

69.1.16.2 Policies and procedures of the home;

69.1.16.3 Emergency preparedness and disaster and evacuation plans;

69.1.16.4 OCCL's approved Health and Safety Training for Child Care Professionals including the following topics (certificate required):

69.1.16.4.1 Safe sleep practices including prevention of sudden infant death syndrome;

69.1.16.4.2 Prevention of shaken baby syndrome, abusive head trauma, and child maltreatment;

69.1.16.4.3 Prevention of and response to emergencies due to food and allergic reactions;

69.1.16.4.4 Prevention and control of communicable diseases, including immunization;

69.1.16.4.5 Building and physical grounds safety;

69.1.16.4.6 Handling and storage of hazardous materials and proper disposal bio-contaminants;

69.1.16.4.7 Administration of medication; and

69.1.16.4.8 Safety measures in transporting children.

69.1.16.5 Recognition of the symptoms of child abuse and neglect, the child abuse and neglect law, and reporting requirements (certificate required);

69.1.16.6 Administration of medication certificate within two (2) months of hire; and

69.1.16.7 Current first aid and CPR certifications within two (2) months of hire.

69.1.17 Record of annual training hours, if applicable.

14 Del. Admin. Code § 934-V-69.0

24 DE Reg. 272 (9/1/2020)
24 DE Reg. 677 (1/1/2021)
25 DE Reg. 1017 (5/1/2022) (Final)