14 Del. Admin. Code § 934-III-22.0

Current through Reigster Vol. 28, No. 6, December 1, 2024

Section 934-III-22.0 - Children's Files

22.1 A licensee shall have an on-site private file for each child by the time care begins. The file must contain the following information, unless otherwise stated:

22.1.1 Child's first and last names, date of birth, address, and parents' or guardians' home and cell phone numbers, if applicable;

22.1.2 Parents' or guardians' names, places and hours of employment, and work phone numbers, if applicable;

22.1.3 Names and emergency phone numbers for at least two people approved to pick up the child;

22.1.4 First and last names of all people approved to pick up the child;

22.1.5 Name and phone number of the child's health care provider;

22.1.6 Health appraisal and immunization record (or notarized religious or medical exemption from immunization) on file at the home within 30 days of enrollment;

22.1.7 Date child began care, hours and days child is to attend, and date child left care, if applicable;

22.1.8 If provided by the parent or guardian, a statement of the child's medical, developmental, or educational special needs including but not limited to: copies of an IEP, IFSP, and Section 504 plan, and information on allergies, current illnesses or injuries, previous serious illnesses or injuries, and needed medications;

22.1.9 Written approvals from parent or guardian for: emergency medical treatment and, if applicable, special dietary needs, swimming, administration of medication, use of electronics or screen time as described in subsection 52.10, sleeping on a mat as described in subsection 35.3.2, sleeping in another area as described in subsection 35.10, and transporting the child;

22.1.10 If applicable, copies of court orders on custody and visitation arrangements provided by the parent or guardian;

22.1.11 If applicable, administration of medication records and accident and injury reports; and

22.1.12 The Parents Right to Know Form signed by the child's parent or guardian.

22.2 A licensee may not give out or allow the use of a child's or family's information without written parent or guardian permission to do so, unless required by officials from OCCL, the division, or other agencies responsible for issues relating to the health, safety, and well-being of children.

22.3 A licensee shall update information provided by a parent or guardian as it changes. The file must be available to staff members. This file must be available for three months after a child has left care.

14 Del. Admin. Code § 934-III-22.0

24 DE Reg. 272 (9/1/2020)
25 DE Reg. 1071 (5/1/2022)
26 DE Reg. 103 (8/1/2022) (Final)