14 Del. Admin. Code § 936-II-30.0

Current through Reigster Vol. 28, No. 6, December 1, 2024

Section 936-II-30.0 - Child's Records

30.1 A licensee shall maintain a paper or electronic record for each child. The record shall include the following:

30.1.1 Legal basis for placement, consent for placement, or court custody order;

30.1.2 Written authorization for both routine medical care and emergency care immediately upon initial placement. Authorization shall be either from a birth parent, guardian/custodian, or by court order;

30.1.3 Service plan as stated in Section 29.0;

30.1.4 Physical characteristics, including a description of child that includes height, weight, hair and eye color, and significant scar/body marking;

30.1.5 Picture of the child;

30.1.6 Documentation showing the child's caseworker visited a child in a foster home at least once a month;

30.1.7 Within one month of placement, a health appraisal that includes an immunization record conducted by a health care provider within the last 12 months according to the American Academy of Pediatrics' standards that includes:

30.1.7.1 A health history;

30.1.7.2 Physical examination;

30.1.7.3 Growth and development;

30.1.7.4 Immunizations;

30.1.7.5 Recommendations regarding required medication, restrictions, or modifications of the child's activities, diet, or care; and

30.1.7.6 Medical information for treatment in case of emergency;

30.1.8 An annually updated health appraisal as stated above;

30.1.9 Documentation that a child receives timely, competent medical care when he or she is ill, receives necessary follow-up medical care, medication, treatment, and therapy as directed by a health care provider;

30.1.10 A plan from a health care provider for bringing a child to the required level of immunization and to have a child tested or screened, in cases where a child has not been properly immunized according to the child's age and DPH's guidelines or has not received recommended or required screening or testing;

30.1.11 An annual dental examination for children age three and older according to Public Health's guidelines;

30.1.12 Documentation showing a child received dental work as necessary to maintain or improve dental health;

30.1.13 Documentation of school information including:

30.1.13.1 Name of school;

30.1.13.2 Date the child started school;

30.1.13.3 Child's current grade placement and classification;

30.1.13.4 Type of school program such as special needs, vocational, alternative, or AP/Honors;

30.1.13.5 School report card and current IEP, IFSP, or Section 504 plan, if applicable;

30.1.13.6 Ongoing communication and cooperation with a child's school that is maintained by an agency and a foster parent; and

30.1.13.7 Written notification to school regarding agency's involvement;

30.1.14 If information is missing, the licensee shall ensure the case record contains documentation such as a progress note, email, letter, or fax showing the continued effort made to gather any missing information.

30.1.15 A discharge summary within 30 days of the child's discharge that includes the following information:

30.1.15.1 The reason for termination of foster care and current location of the child;

30.1.15.2 A summary of services provided during care, including dates of admission and discharge;

30.1.15.3 An assessment of a child's and birth parent's or guardian's needs which remain to be met;

30.1.15.4 A statement that a termination plan has been explained to a child in a manner consistent with the child's ability to understand;

30.1.15.5 Provisions for any follow-up service, if any; and

30.1.15.6 Name and signature of person preparing discharge summary and date signed;

30.1.16 Documentation showing a child who is nearing age 18 and plans to exit foster care has received information, services, and preparation for independent living; and

30.1.17 Documentation showing a child who turned 18 years of age receives the following documentation and information when discharged from foster care:

30.1.17.1 Certified copy of birth certificate;

30.1.17.2 Social security card;

30.1.17.3 Educational record;

30.1.17.4 Medical history and information on how to find a health care alternative;

30.1.17.5 Listing of community service or other agency that can provide assistance;

30.1.17.6 Independent Living brochure;

30.1.17.7 If applicable, obtaining a driver's license or state identification card and completion of selective service registration.

14 Del. Admin. Code § 936-II-30.0

23 DE Reg. 233 (09/01/19)
24 DE Reg. 274 (9/1/2020) (final)