Conn. Agencies Regs. § 17b-423-19

Current through October 16, 2024

Section 17b-423-19 - Community services policy manual - index

Sec. 17b-423-1. Introduction

(a) Definitions

(b) Purpose of Manual

(c) Scope and Organization

Section 17b-423-1: Introduction

Section 17b-423-2: Area Agency Designation

Section 17b-423-3: Application Procedures and General Policies

Section 17b-423-4: General Area Agency Responsibilities/Title III-B Operations

Section 17b-423-5: Title III-C Operations

Section 17b-423-6: Title III-D Operations

Section 17b-423-7: Title III-F Operations

Section 17b-423-19: Index

(d) The Title III Program

Sec. 17b-423-2. Area agency designation

(a) Designation of Planning and Service Areas

(1) General

(2) Application for Designation

(3) Periodic Review

(4) Decision

(b) Designation and Functions of Area Agencies on Aging

(1) General Rule

(2) Intrastate Funding Formula & Procedures

(3) Area Agency on Aging Functions

(4) Timetable for Designation

(5) Types of Agencies that May be an Area Agency on Aging

(6) Removal of Area Agency on Aging Designation

(c) Appeal Hearing Procedures to State Agency

(1) Applicants/Organizations Eligible for Appeal Hearings

(2) Written Request for Hearing

(3) Hearing Components

(4) Hearings for Service Denial Due to Discrimination

(d) Monitoring and Assessment

Sec. 17b-423-3. General application procedures and policies

(a) Purpose of Section

(b) Award of Older Americans Act Funds Administered by the Department

(1) Eligible Organizations

(2) Conditions of Awarding Title III Funds

(c) Responsibilities of Recipients of Award Under Title III of the Older Americans Act

(d) Procedures for Application for Support

(1) General

(2) Part of Area Plan Process

(e) Department Review of Applications

(1) General

(2) Notification of Award Process

(3) Award Conditions

(4) Operation of the Project Awarded

(f) General Policies

(1) Application Laws and Regulations for Title III Older Americans Act

(2) Administration

(3) Title VI of the Civil Rights Act

(A) General

(B) Non-Discrimination Policy

(4) Affirmative Action

(A) Requirement as Condition of Award

(B) Compliance with Title V Regulations

(C) Contractor/Subcontractor Compliance Statement

(5) Confidentiality and Disclosure

(A) Confidentiality

(B) Department Non Denial of Services Policy

(C) Maintenance of Grantees Reports and Records

(D) Disclosure

(6) Program Access Requirement

(A) Policy for Facilities Acquired with Older Americans Act and Department Funds

(B) Policy for Facilities Acquired Prior to October 1, 1980

(7) General Program Reporting Requirements

(8) Management Information System (MIS) Requirements

Sec. 17b-423-4. General area agency responsibilities

(a) Responsibilities of the Area Agency on Aging

(1) Staffing

(2) Direct provision of Services by an Area Agency on Aging

(A) General Rule

(B) Services Not Funded Under Older Americans Act

(C) Notification of Intent to Deliver Services

(3) Written Procedures

(4) Corporate Eldercare

(A) Scope and Organization

(B) Criteria

(C) Fiscal Controls

(D) Public Interest & Department Oversight

(b) The Area Plan Process

(1) General Provisions

(A) Purpose of Area Plan

(B) Duration and Format of the Area Plan

(2) Content of Area Plan

(A) General

(B) Area Agency on Aging Function Requirements

(C) Provision of Comprehensive and Coordinated Service Delivery System

(D) Service Delivery Requirements

(E) Priority Service Requirements

(F) Informational Requirements

(3) Amendments to an Area Plan

(4) Review of Area Plan and Amendments

(A) Public Hearings

(B) Public Hearing Standards

(C) Other Methods For Public Participation

(5) Area Plan Submission, Review and Approval

(A) General

(B) Schedule of Area Plan and/or Annual Update Reviews

(C) Department Actions on Area Plans

(6) Withdrawal of Area Agency on Aging Designation

(A) Conditions for Withdrawing Area Agency on Aging Designation

(B) Departmental Procedures to Withdraw Area Agency on Aging Designation

(7) Redesignation of an Area Agency on Aging

(8) Prior Approval of Contracts

(c) Area Agency on Aging Functions and Responsibilities Under an Area Plan

(1) Advocacy Responsibilities of the Area Agency on Aging

(2) Area Agency on Aging General Planning and Management Responsibilities

(3) Designation of Community Focal Points for Service Delivery

(4) Area Agency on Aging Board of Directors

(A) Functions of the Board

(B) Composition of the Board

(C) Frequency of Meetings

(D) Support

(E) Bylaws

(5) Area Agency on Aging Advisory Council

(A) Functions of the Council

(B) Composition of the Council

(C) Frequency of Meetings

(D) Support

(E) Bylaws

(6) Preference for Older Persons with Greatest Economic or Social Need

(7) Contribution for Services Under the Area Plan

(A) Opportunity to Contribute

(B) Failure to Contribute

(C) Contributions as Program Income

(8) Maintenance of non-Federal Support for Services

(9) Opportunity for Input by Consumers.

Sec. 17b-423-5. Community services policy manual title III-C/nutrition services

(a) Purpose

(b) Selection of Nutrition Providers

(1) General Rule

(2) Process for Selecting Nutrition Providers

(A) Area Agency on Aging Award Process

(B) Assurances of Maintenance of Effort and Non-Supplanting of Funds

(c) Bid Procedures for Contracts with Caterersit

(1) Procedures for Solicitation of Bids

(2) Bid Specifications

(3) Options Available to Soliciting Party

(4) Review of Approved Bids by the Department

(d) Operating Requirements for Nutrition Service Providers

(1) Staffing

(A) Adequate Number to Operate Program

(B) Employment Preference Given to 60+

(C) Consideration Given to Employing Minorities

(D) Nutritionist Staff Requirement

(E) Nutrition Assistant

(2) Congregate Meals

(A) Requirement that the Area Agency on Aging Staff Approve All New, Reopened or Relocated Meal Sites Prior to Opening

(B) Congregate Nutrition Provider Requirements

(C) Congregate Nutrition Site Requirements

(3) Home Delivered Meals

(e) Food Procurement/Food and Nutrition Requirements for Nutrition Service Providers

(1) Food Procurement

(A) USDA Food Assistance

(B) Food Stamp Program

(2) Food Requirements

(A) For Purchasing, Preparing and Delivering Meals

(B) Provision of Special Menus

(C) Availability of Appropriate Food Containers and Utensils

(3) Food Quality and Safety

(A) Standards of Quality, Sanitation and Safety

(B) Requirement to Use Only Commercially Processed Foods

(C) Items Prohibited From Purchase With Title III-C Funds

(4) Nutrition Standards

(A) Nutritional Values of Menus

(B) Fruit Requirement

(5) Menu and Recipe Requirements

(A) Menus

(B) Recipes

(C) Certification Required

(D) Certification of Individually Prescribed and Therapeutic Menus

(E) Record keeping

(6) Funding Restricted for Foods Not Conforming to Menu

(7) Leftover Food

(f) Coordination With Other Providers/Educators in the PSA

(g) Eligibility

(1) Congregate Nutrition Services

(A) Program Participants

(B) Volunteers/Individuals With Disabilities

(2) Home Delivered Meals

(3) Assessment of Need

(h) Contributions for Nutrition Services

(1) Mandated Uses of Contributions

(2) Area Agency on Aging Policy on Contributions

(3) Cost of Meals for Non-Participants

Sec. 17b-423-6. Title III-D/In-home services

(a) Purpose

(b) Coordination

(c) Eligibility Criteria

(d) Maintenance of Effort

Sec. 17b-423-7. Title III-F/disease prevention and health promotion services

(a) Purpose

(b) Distribution

(c) Definition

Secs. 17b-423-8 -17b-423-18. Reserved

Sec. 17b-423-19. Index

Conn. Agencies Regs. § 17b-423-19

Adopted February 26, 1992; Amended June 2, 1992; Transferred and AmendedOctober 7, 1997