Statutes, codes, and regulations
Colorado Administrative Code
Department 300 - DEPARTMENT OF EDUCATIONDivision 301 - COLORADO STATE BOARD OF EDUCATION
Rule 1 CCR 301-14 - RULES FOR THE ADMINISTRATION OF THE PUBLIC SCHOOL TRANSPORTATION FUND
Section 1 CCR 301-14-8.00 - Documentation

1 Colo. Code Regs. § 301-14-8.00

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Current through Register Vol. 47, No. 22, November 25, 2024
Section 1 CCR 301-14-8.00 - Documentation
8.1 A district shall maintain and retain appropriate records pertaining to its application for reimbursement for five years or until an audit by the Department has been completed, whichever occurs first.
8.2 Documentation shall include appropriate mileage reports and route descriptions as of the official mileage count date which clearly define the routes and show mileage.
8.3 Documentation shall include appropriate financial records of the district.
8.4 Documentation shall support the number of actual miles traveled on the official mileage count date by persons who are reimbursed by the district for furnishing their own district approved transportation.
8.5 Documentation shall include the odometer reading taken at the beginning of the entitlement period and taken at the end of the entitlement period and total miles traveled for each pupil transportation vehicle operated during the entitlement period.
8.6 Documentation shall include time sheets, work schedules, or other auditable documentation used to support the transportation claim as well as documentation to support allocation methods used to determine the amount of the claim.
8.7 Documentation shall include information from independent contractors showing the acquisition cost of vehicles used for pupil transportation and less than ten years old and showing the total value of such contracts.
8.8 Documentation shall support total expenditures for public transportation contracts.
8.9 Documentation shall support total expenditures for commercial transportation carrier contracts.
8.10 Documentation shall support the amount of revenues from sources pursuant to 5.00 of these rules, such as election ballot and board resolution.
8.11 Documentation shall include a list of named pupils scheduled to be transported on the official mileage count date and shall be attached to each route description.

1 CCR 301-14-8.00

43 CR 13, July 10, 2020, effective 7/30/2020
44 CR 21, November 10, 2021, effective 12/15/2021