12 Colo. Code Regs. § 2509-7.602

Current through Register Vol. 47, No. 22, November 25, 2024

Section 12 CCR 2509-7.602 - COUNTY RESPONSIBILITIES - STAFF AND VOLUNTEERS [Rev. eff. 11/1/15]

7.602.1STAFF [Rev. eff. 11/1/15]

A. The county shall ensure supervision of casework and case management staff through:

1. Review of individual and family assessments;

2. Family Service Plans;

3. Records maintenance and documentation, including updated information in the Department's automated reporting system; and,

4. Plans for termination of services.

These review findings shall be documented in writing by supervisory personnel and provided to the social service staff and state staff upon request.

B. All current and prospective employees of the county department, who in their position have direct contact with any child in the process of being placed or who has been placed in out of home care, shall submit a complete set of fingerprints to the Colorado Bureau of Investigation (CBI) that were taken by a qualified law enforcement agency to obtain any criminal record held by the CBI.

1. The person's employment is conditional upon a satisfactory criminal background check; and subject to the same grounds for denial or dismissal as outlined in Section 26-6-104(7), C.R.S., including:

a. Checking records and reports; and,

b. Individuals who have not resided in the state within the preceding five (5) years shall be required to have a Federal Bureau of Investigation (FBI) fingerprint-based criminal history.

2. Payment of the fee for the criminal record check is the responsibility of the individual being checked.

3. Prospective employees who are transferring from one county department to another are not required to be re-fingerprinted if they complete the following process:

a. New employees must obtain their CBI clearance letter or a photocopy of their processed fingerprint card from their former employer. They must attach it to a new fingerprint card, with the top portion completed.

b. The new fingerprint card must include the new employer's address. "Transfer-County Department" must be inserted in the "Reason Fingerprinted" block.

c. The CBI clearance letter (or photocopy of the old fingerprint card) and the new fingerprint card must be sent with money order payable to the CBI.

d. County departments that have accounts with CBI are not required to send the money order, and they shall enter their CBI account number in the OCA block of the new fingerprint card.

7.602.2VOLUNTEERS [Rev. eff. 11/1/15]

County departments may use volunteers to the extent feasible and practical in the administration and delivery of services. County Departments shall employ a process to screen volunteers if such persons' responsibilities include direct contact with children.

A. The county department shall have a policy that contains:

1. The county department's commitment to and use of volunteers within the department.

2. Job descriptions for volunteers that describe the duties, location(s), and supervision of the volunteer roles;

3. Information on volunteer evaluation and recognition for his/her contribution to the agency; and,

4. Agency and volunteer liability.

B. Volunteers shall be trained about topics needed for the volunteer's specific role.

C. The volunteer shall sign a statement that he/she has been trained in the agency standards of confidentiality, understands the principles of confidentiality, and will not share information about the client outside the agency.

12 CCR 2509-7.602

38 CR 19, October 10, 2015, effective 11/1/2015

38 CR 23, December 10, 2015, effective 1/1/2016

40 CR 11, June 10, 2017, effective 7/1/2017

40 CR 21, November 10, 2017, effective 12/1/2017

45 CR 07, April 10, 2022, effective 4/30/2022

45 CR 15, August 10, 2022, effective 9/1/2022

46 CR 09, May 10, 2023, effective 6/1/2023