8 Colo. Code Regs. § 1507-48-5

Current through Register Vol. 47, No. 22, November 25, 2024

Section 8 CCR 1507-48-5 - Program Requirements

5.1Eligibility

A. Applicants must be from a county, municipality, or city and county, and any agency thereof; an American Indian Tribe; a law enforcement agency; a district attorney's office; an educational entity; and a nonprofit organization that is exempt from taxation under Section 501 (c)(3) of the federal "Internal Revenue Code of 1986", as amended, which may be a community-based nonprofit organization that has experience working with those affected by identity-based violence.

1. Eligible applicants that are not a community-based nonprofit organization that have experience working with those affected by identity-based violence must partner with a community-based nonprofit organization with that experience to carry out the project funded by the grant program.

B. Eligible applicants must submit an application developed by the Office in conformance with the application and the terms of the program guidance described below.

C. Eligible applicants must indicate in the application that the grant funds will be used to further at least one of the following preventing identity-based violence-related goals:

1. Building awareness for the prevention and intervention of identity-based violence within Colorado communities;

2. Strengthening local collaboration and capabilities for prevention and intervention of identity-based violence; and/or

3. Building sustainable support for the prevention and intervention of identity-based violence.

D. Eligible applicants must demonstrate they have sufficient authority and capacity to implement the prevention project outlined in their application, including the capability to engage the participants that the eligible applicants propose to include in their projects.

E. Proposed prevention projects shall not infringe on individual privacy, civil rights, and civil liberties. Prevention projects shall describe any potential impacts to privacy, civil rights, and civil liberties and ways in which the eligible applicants will prevent or mitigate those impacts and administer their prevention projects in a nondiscriminatory manner.

F. Eligible applicants who are a law enforcement agency shall comply with the requirements set forth in 28 CFR Part 23 with regard to the collection, maintenance, and use of intelligence information learned by the agency through a project funded with an award from this grant program, regardless of whether the agency is a direct recipient or is acting in partnership with a recipient.

G. The grant agreement between the State and the recipient(s) of the grant program will specify additional requirements, including but not limited to: performance measures, reporting requirements, and monitoring of the recipient's activities and expenditures.

1. The Office shall annually evaluate environmental factors that lead to identity-based violence and challenges to reducing identity-based violence. The Office may establish annual priorities for the program that address the identified factors and challenges.

5.2Award Details

A. Period of Performance:	12 months
B. Funding Instrument:	Discretionary Grant

5.3Time Frames for Application

A. Time Frames

Application Submission Deadline:	First Friday in May; 5:00 PM MDT
Grant Awarded to Applicants Deadline:	Last Friday in May
Grant Award Notification on Website Deadline:	First Friday in June
Period of Performance- 12 months:	July 01- June 30

B. Restrictions

1. Applications that are not submitted by the stated Application Submission Deadline will not be reviewed or considered for funding;

2. All applications must include the required elements for all applications, as well as specific requirements of the projects they are proposing, including but not limited to: performance measures for each project type. Failure to provide a complete application or significant deviation from the requirements can cause an application to be ineligible or not reviewed or considered for funding;

3. Applications that describe programs, projects, or activities that do not appropriately protect privacy, civil rights, or civil liberties will be deemed ineligible for funding;

4. Recipient(s) that are not a law enforcement agency shall not collect or maintain intelligence information about the political, religious, or social views, associations, corporation, business partnership, or other organization;

5. Applications that only consist of research are not eligible under this grant program. Research is an allowable expense; however, eligible applicants must propose to implement one or more prevention capabilities during the Period of Performance and must demonstrate how any proposed research will support that implementation;

6. Equipment costs are not allowed under this program. Equipment is defined as tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level for financial statement purposes. Additionally, this grant program does not allow costs for supplies or equipment related to emergency communications, tactical response, or related costs;

7. Pre-Award Costs are NOT allowed under this grant program (costs incurred or work completed prior to the award date);

8. Extensions to the Period of Performance are not allowed;

9. A Cost Share or Cost Match is not required;

10. Up to 5% of the award may be used for management and administration of the grant funds; and

11. Recipient(s) shall not use any part of an award as matching funds for other grants or cooperative agreements, or for lobbying efforts, litigation costs, or intervention in regulatory or adjudicatory proceedings.

5.4Application Submissions

Eligible applicants must submit their acceptable signed application via email or other delivery methods as listed and allowed in the grant application and accompanying guidance.

5.5Grant Guidance

The Office is responsible for the implementation of this grant program and will develop and publish a grant application and guidance. Grant guidance will include the following reporting requirements:

1. A Project Implementation and Measurement Plan;

2. Quarterly Progress Reports;

3. A final Summary Report; and

4. Any other documents required by the application, terms and conditions of the award, or other guidance provided by the Office.

The amount of each award will be determined by the quality and completeness of the application in accordance with the criteria outlined in these rules, as well as the proposed use of funding as it relates to the goals and priorities outlined in the application.

8 CCR 1507-48-5

45 CR 22, November 25, 2022, effective 12/15/2022

46 CR 03, February 10, 2023, effective 3/17/2023