8 Colo. Code Regs. § 1507-56-5

Current through Register Vol. 47, No. 22, November 25, 2024

Section 8 CCR 1507-56-5 - CO MOST PROGRAM EXPENDITURES

5.1. The CO MOST Program Office will make use of funds as allocated pursuant to § 43-5-504, CRS, to implement the CO MOST Program in compliance with the state fiscal rules.

5.1.1.CO MOST PROGRAM ADMINISTRATIVE EXPENSES. The CO MOST Program Office will spend no more than the amount specified by § 43-5-503(1) (e), CRS, towards administrative costs. Within the statutorily specified amount and with consideration given to MOSAB and other stakeholder communications, the CO MOST Program Office may use available CO MOST Program Funds for reasonable and necessary administrative expenses.

5.1.2.CO MOST PROGRAM CONTRACT EXPENSES. Contract expenses differ from CO MOST Program Administrative expenses and are as defined within these rules. The CO MOST Program Office may use CO MOST Program Funds for reasonable and necessary contract expenses, to include:

5.1.2.1. Expenses incurred to promote the CO MOST Program, including public relations expenses, banners, advertising, and CO MOST Program promotional materials, as ordered through the CSP CO MOST Program; and

5.1.2.2. Those expenses related to CO MOST Program evaluation, meetings involving external stakeholders, interested parties, and partners, and those related to CO MOST Program awareness.

5.2.CO MOST PROGRAM CONTRACT EXPENSES. CO MOST Program Vendor reimbursements include expenses directly related to a contract, agreement, or Purchase Order issued to a CO MOST Program Vendor or third-party for the purchase of goods and/or services, non-administrative CO MOST Program Operation expenses, or approved CO MOST Program-related travel expenses for Mobile Training conducted at Temporary Training Sites within Colorado by CO MOST Vendors.

5.2.1. Agreements between the CO MOST Program and CO MOST Program Certified Vendors or third-parties will be for a period no longer than one (1) state fiscal year, subject to the availability of monies in the Fund.

5.2.2. Where required by the state fiscal rules, agreements between the CO MOST Program and MOST Program Vendors or third-parties will utilize a Purchase Order.

5.2.3. MOST Program Vendors and other third-parties entering into agreements or contracting with the CO MOST Program will submit MOST Vendor information, as applicable, and update tax information annually, as appropriate.

5.2.4. A MOST Vendor reimbursement request arising out of approved CO MOST Program-related travel expenses for Mobile Training, as defined within these rules, must be submitted in writing to the CO MOST Program Office, consistent with these rules and the state fiscal rules.

5.2.4.1. A request for approved CO MOST Program travel or Mobile Training expenses by a MOST Vendor may be calculated pursuant to Colorado fiscal rules, current Colorado-adopted rates for per diem meal costs and daily hotel rates, or actual costs incurred, whichever amount is less.

5.2.4.2. Following review and approval, the CO MOST Program Office will allocate funds for a CO MOST Vendor's approved program-related travel or Mobile Training Expenses.

5.2.5. Approval or denial of a request for reimbursement will be based upon criteria set forth within these rules and applicable CO MOST Program documents, in addition to the availability of funding to satisfy approved reimbursement requests.

5.2.6. Failure of a CO MOST Vendor to provide documentation adequate to substantiate the reimbursement requested for approved CO MOST Program-related travel or Mobile Training may result in denial of the request for reimbursement.

5.2.7. If a CO MOST Program Vendor disagrees with the decision of the CO MOST Program Office in response to a request for reimbursement, a CO MOST Program Vendor may:

5.2.7.1. Submit a written request for additional review of the decision of the Chief within two weeks of receiving notification from the CO MOST Program Office.

5.2.7.2. The Chief will issue a decision within two weeks of the date of the receipt of a CO MOST Vendor's written request to review a reimbursement request decision by the CO MOST Program Office.

5.2.7.3. The decision of the Chief will constitute a final agency action with respect to the reimbursement request at issue and will be subject to judicial review as described within § 24-4-106, CRS.

8 CCR 1507-56-5

41 CR 17, September 10, 2018, effective 9/30/2018

45 CR 02, January 25, 2022, effective 2/14/2022

45 CR 23, December 10, 2022, effective 12/30/2022