8 Colo. Code Regs. § 1505-7-9

Current through Register Vol. 47, No. 22, November 25, 2024

Rule 8 CCR 1505-7-9 - Redaction of Tax Identification Numbers

9.1 Redaction authority. The Secretary of State may redact any tax identification number contained in a secured transaction record in accordance with section 24-21-302(1), C.R.S.

9.2 Redaction method. The Secretary of State processes each secured transaction record using automated redaction software to identify and redact any tax identification number.

9.2.1 Verification of automated redaction software results. The Secretary of State may review processed images and restore information determined not to be a tax identification number.

9.2.2 Availability of secured transaction record images. An image of a secured transaction record is made available as soon as practicable after being processed by the redaction software.

(a) Acknowledgment. Upon completion of the filing process, the filer receives an acknowledgment copy of the image of the filed secured transaction record. The acknowledgment copy is not processed through the automated redaction software.

9.2.3 Application and retrieval process for an unredacted original secured transaction record. The procedures to retrieve an unredacted original secured transaction record are available upon request or on the Secretary of State's website.

9.3 Requesting the redaction of a tax identification number. If the Secretary of State fails to redact a tax identification number, a party may submit a request to the Secretary of State to redact the tax identification number.

9.3.1 Redaction request guidelines. The procedures for submitting a request to redact a tax identification number are available from the Secretary of State upon request.

9.4 Restoration of redacted information that is not the social security number or individual taxpayer identification number of an individual identified in an image of a secured transaction record. If information contained in an image of a secured transaction record was redacted in error, a party may request the restoration of the redacted information by submitting a request to the Secretary of State.

9.4.1 Restoration request guidelines. The procedures for submitting a request to restore redacted information in an image of a secured transaction record are available from the Secretary of State upon request.

8 CCR 1505-7-9