8 Colo. Code Regs. § 1505-2-2

Current through Register Vol. 47, No. 22, November 25, 2024

Rule 8 CCR 1505-2-2 - Bingo-Raffle Licensees

2.1.1 Initial application

(a) An applicant seeking a bingo-raffle license must submit a complete application, using the form prescribed by the Secretary of State, in addition to the following:

(1) The application fee;

(2) A list of all members of the organization, and all members of auxiliary and affiliate organizations who will participate in the operation of games of chance. If the organization has a large number of members, the applicant may submit a copy of the entire membership;

(3) The names, addresses, and titles of all officers and directors of the organization; and

(4) Proof that the organization has functioned for at least five years immediately preceding the application date and that the organization has had members throughout this period. Proof of existence consists of:

(i) Articles of incorporation dated more than five years from the date of application, stating that the organization has members; and

(ii) Copies of at least one bank statement per year for the five-year period; or

(iii) Copies of minutes from at least one general membership meeting per year for the five-year period.

(b) The organization must qualify as one of the following types of organizations: religious, charitable, labor, fraternal, educational, volunteer fire, or veterans. The Secretary of State may require submission of supporting documentation.

(c) The 45 day period for approval or rejection of the application will start upon notification that the Secretary of State received the required information outlined in Rule 2.1.1(a).

2.1.2 Renewal application. To renew a bingo-raffle license, a licensee must submit a complete renewal application, using the form prescribed by the Secretary of State, in addition to the following:

(a) The items listed in Rule 2.1.1(a)(1)-(3); and

(b) If the organization changed names in the last year, evidence of the name change. For entities organized under Colorado law, articles of amendment, articles of merger, or other documentation of changes filed with the Secretary of State qualify as evidence of the name change.

2.1.3 Board-only organizations without members. An organization that does not have members but is managed by a board of directors or trustees may apply for a bingo-raffle license but only in the name of the board of directors. Only board members may participate in the operation of charitable gaming.

2.2 A licensee may, as a membership condition or qualification, require all of its active members to assist with its charitable gaming operations. Members are considered bona fide volunteer workers when operating or assisting with the licensee's bingo-raffle activities if:

2.2.1 The licensee does not provide any remuneration, including but not limited to, any fee, expense, travel, tuition, or other credit that is based on the amount of service or assistance rendered or time spent by a member in the course of operating any licensed bingo-raffle activity; and

2.2.2 The licensee does not offer or give to any member an option to pay money or donate anything of value to the licensee nor offer or give a reduction in any member's benefits, privileges, or powers as an alternative to assistance with bingo-raffle activities.

2.3 Games managers

2.3.1 A licensee may not conduct any bingo, raffle, or other game of chance unless one of its designated games managers holds a current, valid games manager certificate issued by the Secretary of State

(a) The Secretary of State may issue a games manager certificate to any individual who has successfully completed a games manager training program and passed a test.

(b) The Secretary of State may issue games manager certificates that are valid for the management of all licensed bingo-raffle activities or may issue a limited certificate valid only for licensed raffles.

(c) Each games manager must execute a games manager's oath on a form prescribed by the Secretary of State.

(d) A games manager certificate is valid for a period of four years from the date of issuance.

2.3.2 The designated games manager must be continuously present during and for at least 30 minutes after a raffle drawing, a bingo occasion, or a bingo occasion-related pull tab game.

2.4.1 Constitution, statutes and rules. Each licensee must keep a current copy of the bingo-raffle constitutional provisions, the Bingo and Raffles Law, and rules at the location and during the time that an activity is held. The licensee must show the law and rules to any person on demand.

(a) Before the start of the first bingo game, the licensee must inform the players in attendance, by posting or announcement, that the players may obtain copies of the Bingo and Raffles Law and rules from the Secretary of State's office. The notice must include the Secretary of State's address, phone number, and email address.

(b) The licensee must post a sign stating that the games manager has a copy of the Bingo and Raffles Law and rules available for inspection. The licensee must use at least 12-point font and post the sign in a conspicuous location.

(c) The licensee must post any material as may be required by the Secretary of State from time to time.

2.4.2 License. A licensee must post a copy of the license for all players to see until the conclusion of the occasion.

2.4.3 Occasion rules. Each licensee must post a sign, in a conspicuous location and in at least 12-point font, that includes the following information:

(a) All house rules in effect during that occasion;

(b) That the games manager is the final authority in the event of a dispute; and

(c) The procedure for determining refunds and the amount of the refund in the event of a power failure.

2.4.4 Prize information

(a) At the beginning of each occasion, the licensee must post the number and amount of cash prizes and how the prizes may be won, including the cost to players. The licensee must use at least 12-point font and post the information in a conspicuous location.

(b) The licensee must either display the available merchandise prizes or post a list and complete description of the prizes and how the prizes may be won, including the cost to players. If the licensee designates an alternative cash prize in the case of multiple bingo winners, the licensee must post details about the alternative prize in accordance with Rule 2.4.4(a).

(c) If the licensee offers prize payouts on the basis of number of players or gross amount of sales, the licensee must conspicuously post a statement to that effect.

2.4.5 Notice of cancellation of the bingo occasion. A licensee may only cancel a previously scheduled occasion by posting a notice of cancellation at the location of the scheduled game at least one hour before the scheduled beginning of the occasion. The licensee must use at least 12-point font and post the notice in a conspicuous location.

(a) For occasions played at commercial bingo facilities, the scheduled beginning of the occasion is the occasion start time stated in the rental agreement.

(b) For occasions played at facilities owned by the licensee or used without charge, the start time is the time the licensee normally admits players into the facility.

2.5 A licensee may presell tickets in accordance with section 24-21-617(16), C.R.S., as follows:

2.5.1 Preselling is limited to the non-electronic sale, not more than fourteen days in advance of a bingo gaming event, of a ticket evidencing a person's right to enter the event; and

2.5.2 A licensee may not presell or authorize reserving a:

(a) "Card," as defined in section 24-21-602(7), C.R.S.;

(b) "Pull tab," as used in section 24-21-602(36), C.R.S.;

(c) "Strip bingo card," as defined in Rule 1.18; or

(d) Specific seat.

8 CCR 1505-2-2

Colorado Register, Vol 37, No. 14. July 25, 2014, effective 8/14/2014

40 CR 17, September 10, 2017, effective 9/30/2017

44 CR 19, October 10, 2021, effective 11/1/2021

46 CR 05, March 10, 2023, effective 3/31/2023

47 CR 18, September 25, 2024, effective 10/15/2024