8 Colo. Code Regs. § 1505-11-4

Current through Register Vol. 47, No. 22, November 25, 2024

Rule 8 CCR 1505-11-4 - Notary Journal Requirements

4.1 If a current or former notary leaves the notary journal with the notary's firm or employer, as authorized by section 24-21-519(10)(a), C.R.S., the notary must notify the Secretary of State by electronically submitting the required form within 30 days. The notary must provide the notary's firm or employer with a copy of the required form at the time of electronic submission to the Secretary of State.

4.2 A firm or employer in possession of a notary's journal has the same responsibility as a notary to:

4.2.1 Keep the journal secure as detailed in section 24-21-519(4), C.R.S.;

4.2.2 Provide a copy of a requested transaction to a member of the public per section 24-21-519(5), C.R.S, but without certifying the copy or charging a notary fee;

4.2.3 Provide the journal to the Secretary of State for auditing or inspection without restriction per section 24-21-519(6), C.R.S.;

4.2.4 Provide the journal to a certified peace officer per section 24-21-519(7), C.R.S.; and

4.2.5 Notify the Secretary of State if the journal is lost or stolen per section 24-21-519(8), C.R.S.

4.3 A firm or employer in possession of a notary's journal may:

4.3.1 Retain the journal indefinitely; or

4.3.2 Transmit the journal to the Colorado State Archives and notify the Secretary of State per section 24-21-519(10)(a)(I) and (b), C.R.S.

8 CCR 1505-11-4

37 CR 21, November 10,2014, effective 11/30/2014

41 CR 11, June 10, 2018, effective 7/1/2018

44 CR 01, January 10, 2021, effective 1/30/2021

45 CR 04, February 25, 2022, effective 3/17/2022

45 CR 15, August 10, 2022, effective 7/1/2022

45 CR 18, September 25, 2022, effective 10/15/2022