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Colorado Administrative Code
Department 1505 - Department of StateDivision 1505 - Secretary of State
Rule 8 CCR 1505-1 - ELECTIONS
Rule 8 CCR 1505-1-14 - [Effective 1/1/2025] Voter Registration Drives

8 Colo. Code Regs. § 1505-1-14

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Current through Register Vol. 47, No. 22, November 25, 2024
Rule 8 CCR 1505-1-14 - [Effective 1/1/2025] Voter Registration Drives
14.1 Statement of Intent
14.1.1 In accordance with Part 7, Article 2 of Title 1, C.R.S., the organizer of a Voter Registration Drive ("VRD") must file a Statement of Intent and Training Acknowledgment Form with the Secretary of State to conduct a voter registration drive. The Statement of Intent and Training Acknowledgment Form must include the following information:
(a) The name of the group conducting the VRD, and the name address, email address, and telephone number of the individual organizing the VRD;
(b) The name of the agent (who is required to be a Colorado resident) and the contact information for that agent, if different from the person organizing the VRD;
(c) A statement specifying that the VRD intends to operate within the State of Colorado;
(d) A notice that the VRD number expires at the end of the calendar year; and
(e) A signature line requiring the organizer's signature.
14.1.2 A VRD organizer must file amendments to the Statement of Intent and Training Acknowledgment Form with the Secretary of State no later than three business days after the change occurs. Amendments may be made by fax, email, mail or in person.
14.1.3 The Secretary of State will immediately attempt to verify the information provided in the Statement of Intent and Training Acknowledgment Form before issuing a number to the VRD organizer. The Secretary of State may deny a number to the VRD organizer if the information provided on the Statement of Intent cannot be verified.
14.2 Training
14.2.1 To receive a VRD number, the VRD organizer must successfully complete the online training and test provided by the Secretary of State and submit a Statement of Intent and Training Acknowledgment form to the Secretary of State.
14.2.2 Before circulating, a VRD circulator must complete a training provided by the VRD organizer and submit a Training Acknowledgment form to the VRD organizer. The training must include, at a minimum, the content contained in the Secretary of State's circulator training.
14.2.3 The VRD organizer training is provided online, but a VRD organizer may schedule a time to view the training at the Secretary of State's office.
14.2.4 After completing the VRD organizer training, the VRD organizer must complete the training test and answer the questions 100% correctly before the Secretary of State will issue a VRD number.
14.2.5 After completing the VRD organizer training and test, the VRD organizer must sign a Statement of Intent and Training Acknowledgment Form confirming that the training and test have been completed and that he or she was informed of rules, laws and penalties relating to voter registration drives.
14.2.6 A VRD organizer must complete the training and test every calendar year in which he or she intends to conduct a VRD.
14.3 Number Assigned
14.3.1 After successful completion of the required training and test, and submission of the Statement of Intent and Training Acknowledgment Form, the Secretary of State will assign a unique number to the VRD. After issuing a unique number to the VRD, the Secretary of State will:
(a) Advise the VRD organizer of their unique number;
(b) Notify the county clerks within 24 hours after each VRD number has been issued by the Secretary of State; and
(c) Post the agent and the name of the group conducting the drive on the Secretary of State website.
14.3.2 All assigned VRD numbers are valid through December 31 of the year that the number is assigned.
14.3.3 The VRD must assign each circulator a unique circulator identification number and maintain a record of each number issued. The circulator identification number must begin with the VRD's five-digit identification number (e.g., 16-999-0001).
14.3.4 The VRD must provide the Secretary of State with the name of the circulator associated with a particular identification number, upon request.
14.4 Voter Registration Drive Voter Application Forms
14.4.1 A VRD must use the Secretary of State's approved Voter Registration Drive Application Form or the National Mail Voter Registration Form when collecting registration applications.
14.4.2 A VRD organizer can obtain Colorado Voter Registration Drive Application Forms from County Clerks and the Secretary of State.
14.4.3 The organizer is responsible for placing the VRD number on the application form.
14.4.4 The VRD organizer must receive a VRD number before he or she can receive the approved Colorado Voter Registration Drive Application Forms.
14.4.5 The circulator must include his or her unique circulator identification number on each voter registration form he or she submits.
14.4.6 Any voter registration drive that provides a voter registration application on its website or a link to such voter registration form must direct the applicant to return the completed form directly to the county clerk of the applicant's legal residence. No VRD may provide a voter registration form on its website or a link to such voter registration form which instructs or directs, in any way, the applicant to return the completed form to anyone or any group other than directly to the county clerk of the applicant's legal residence or, in the case of overseas electors or UOCAVA electors, the county clerk or the Secretary of State.
14.4.7 A VRD organizer or circulator must provide the applicant a blue or black ink pen to complete the application, and may not highlight or otherwise mark the approved voter registration drive application form other than to write the VRD number and circulator information.
14.5 Voter Registration Drive Complaints and fines
14.5.1 Any person, including the Secretary of State, who believes a VRD organizer or circulator has not complied with the requirements of Part 7, Article 2 of Title 1, C.R.S., or this Rule 14 may file a written complaint with the Secretary of State.
14.5.2 A written complaint filed with the Secretary of State must contain the following information:
(a) The complainant's name;
(b) The complainant's full residence address and mailing address (if different from residence);
(c) A description of the alleged violation, which may include a reference to the particular statute or rule;
(d) The name and assigned number of the VRD, if known;
(e) The date and location of the alleged violation, if known; and
(f) Other applicable or relevant information.
14.5.3 The Secretary of State will review all complaints submitted in writing and conduct such investigations as may be necessary and appropriate. If the Secretary of State determines that a violation has occurred, the Secretary of State will impose a fine in accordance with section 1-2-703, C.R.S., and notify the VRD organizer of:
(a) The date and factual basis of each act with which the VRD organizer is being charged;
(b) The particular provision of the statute violated; and
(c) The amount of the fine imposed.
14.5.4 Notification of violation will be sent by certified or registered mail, return receipt requested, to the last known address of the VRD organizer.
14.5.5 The VRD organizer may appeal a fine by requesting a hearing within 60 days following receipt of notification of the fine. See 8 CCR 1505-3, Rule 3, for additional information regarding the administrative hearing process.
14.5.6 Repealed.

8 CCR 1505-1-14

37 CR 19, October 10,2014, effective 10/30/2014
38 CR 17, September 10, 2015, effective 9/30/2015
39 CR 05, March 10, 2016, effective 3/30/2016
39 CR 17, September 10, 2016, effective 9/30/2016
40 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-1.1.3140 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-1.1.4940 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.1040 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.1140 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.1240 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.1340 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.540 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.640 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.740 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.840 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-10.940 CR 17, September 10, 2017, effective 9/30/2017
Renumbered from 8 CCR 1505-1-11.340 CR 17, September 10, 2017, effective 9/30/2017
Renumbered to 8 CCR 1505-1-1.1.3240 CR 17, September 10, 2017, effective 9/30/2017
Renumbered to 8 CCR 1505-1-1.1.5140 CR 17, September 10, 2017, effective 9/30/2017
41 CR 01, January 10, 2018, effective 1/30/2018
41 CR 08, April 25, 2018, effective 5/15/2018
41 CR 18, September 25, 2018, effective 10/15/2018
42 CR 18, September 25, 2019, effective 10/15/2019
43 CR 05, March 10, 2020, effective 2/3/2020
43 CR 15, August 10, 2020, effective 8/30/2020
44 CR 18, September 25, 2021, effective 10/15/2021
45 CR 15, August 10, 2022, effective 8/30/2022
46 CR 09, May 10, 2023, effective 5/30/2023
47 CR 21, November 10, 2024, effective 1/1/2025