7 Colo. Code Regs. § 1103-16-3

Current through Register Vol. 47, No. 24, December 25, 2024

Rule 7 CCR 1103-16-3 - Filing, Service, and Deadlines

3.1 Documents shall be filed electronically, on a Division-approved form if one is available, pursuant to these rules and any orders, instructions, and deadlines provided or published by the Division. If the Division does not publish an applicable form or provide one to a party when the party intends to file, or if a party cannot readily use such means for filing, the party may file documents by any other means that provide the filing to the Division, including but not limited to email, other electronic means, or mailing or hand-delivering paper copies. A document is considered "filed" when received by the Division; any document received after 11:59 p.m. Mountain Time is considered "filed" the next business day.

3.1.1 Any submission is considered "signed" or to have a "signature" if it has either an ink, scanned, or electronically drawn or generated signature, or a typed name entered by the party or their authorized representative in the signature area. By signing in any such manner, the individual is deemed to have agreed and assented that the document is signed by them.

3.1.2 Handwritten signatures verifying identification and voter eligibility are required on envelopes in mail ballot elections. Typed or electronically drawn or generated signatures will not be accepted.

3.2 Except as otherwise provided by these rules, or by the Director, whenever service of a document is required, service is made to a person or party by hand-delivery, mail, or transmission by facsimile, or other electronic means. The email address or facsimile number on file with the Division or furnished by the person or party shall be used for service. The current address on file with the Division or the last known address of the person or party shall be used for mailing.

3.3 The calculation of any period of time prescribed or allowed by these rules shall be done in accordance with C.R.S. § 2-4-108.

3.4 Deadlines and schedules under these rules shall generally be set considering the goals of COBCA, including, but not limited to: effective enforcement of all rights and responsibilities provided by COBCA; providing all parties notice and opportunity to be heard; and conducting elections as soon as practicable. Deadlines may be extended for "good cause" if the request is made three days before the deadline, absent emergencies or exigent circumstances. In considering whether good cause exists under these rules or applicable statutes for extensions of deadlines, the Director will determine whether the reason is substantial and reasonable, based on all the available information and circumstances pertaining to the matter.

7 CCR 1103-16-3

46 CR 11, June 10, 2023, effective 7/1/2023