5 Colo. Code Regs. § 1001-24-G-III

Current through Register Vol. 47, No. 24, December 25, 2024

Section 5 CCR 1001-24-G-III - General Requirements

III.A. Reporting. All entities required to report pursuant to Section II must submit information specified in Sections IV. and V. of this Part G to the Executive Officer. Subsidiaries, parent companies, or joint ventures may independently report, or the corporate parent or joint venture business may report on their behalf, as long as all information for subsidiaries, corporate parents, and joint ventures with vehicles over 8,500 lbs. are reported. These entities with brokerage and/or motor carrier authority must be reported even if no vehicles are owned by that subsidiary, corporate parents, or joint venture. Vehicles that are under common ownership or control may be submitted separately by each fleet owner. Complete information must be reported by November 30, 2024 and by December 31, 2027. Vehicle data must be reported as the fleet was comprised on a date of the fleet owner's choosing any time after March 31 of each reporting year. To the extent reports submitted contain confidential data, entities may choose to designate that information as confidential under Section 24-72-204 (3)(a), C.R.S.

III.B. Method of Reporting. Reports submitted to comply with Sections IV. and V. of this Part G must be submitted online through Colorado's Advanced Clean Trucks webpage or through other Department approved methods.

III.C. Record Retention. The fleet owner or responsible official shall maintain the records of their information required by Sections IV. and V. of this Part G for five years following each reporting deadline, for the overall fleet. In addition, the fleet owner or responsible person must maintain all fleet, vehicle, contract, and facility records used to compile responses to Section IV. and the data and analysis period used for Section V. Records must include the following:

III.C.1 For owned on-road vehicles and off-road yard tractors, mileage records and dates from records such as maintenance logs, vehicle logs, odometer readings, or other records with the information that the reporting entity used to determine their response;

III.C.2 For on-road vehicles and off-road yard tractors not owned but dispatched by the entity, dispatch records and dates, contracts, or other records with the information that the reporting entity used to determine their responses;

III.C.3 Vehicle registration for each owned vehicle in the Colorado fleet; and

III.C.4 Contracts with entities, or contracts with subhaulers, or other records with the information that an entity used to determine their responses.

III.D. Request to Clarify Reported Data. A fleet must respond to requests for clarification of reported information within 14 days of receiving the request from the Executive Officer.

5 CCR 1001-24-G-III

46 CR 10, May 25, 2023, effective 6/14/2023

46 CR 21, November 10, 2023, effective 12/15/2023