Section 10.03 - Records Management of Bills, Vouchers and Contracts(1)Department Maintenance of Record Copies. Departments shall maintain the Record Copy of the following documents in accordance with 815 CMR 10.00 and any policies and procedures issued by the Office of the Comptroller:(a) all Bills and Vouchers on which money has been paid or will be paid from the Treasury upon the certificate of the Comptroller or warrant of the Governor; and(b) all Contracts under which money may be payable from the Treasury.(2)Repository of Record Copies. Departments shall maintain Record Copies of the documents identified under 815 CMR 10.03(1) at:(a) a central Department location, or(b) if the Department maintains Record Copies at multiple locations, the Department shall maintain a centralized list of the repository location of all Record Copies.(3)Chief Fiscal Officer is Record Copy Keeper. The Chief Fiscal Officer (CFO) for a Department will be the official Record Copy Keeper and shall be responsible for management of Record Copies within their Department in accordance with 815 CMR 10.00 and policies and procedures published by the Office of the Comptroller and the Records Conservation Board, and shall be the central contact for inquiries concerning Record Copies.(4)Department Compliance with Public Records Requests. Departments shall be responsible for complying with all Public Records requests concerning Record Copies maintained at the Department under 815 CMR 10.00.(5)Public Record Disclosure of Unofficial Copies of Contracts. Copies of Contracts which are submitted to the Office of the Comptroller (CTR) or the Operational Services Division (OSD) for review when processing certain state accounting system transactions are considered Public Records. Any copies provided pursuant to a Public Records request will be identified as unofficial copies and Public Record requesters will be referred to the Department Record Copy keeper for the official Record Copy of the Contract.(6)Access to Record Copies. Departments shall provide the Office of the Comptroller, the State Auditor's Office and the House and Senate Committees on Ways and Means with full access to any Record Copies under 815 CMR 10.00. Departments shall also provide the Operational Services Division with full access to Record Copies under 815 CMR 10.00 for Contracts which are subject to its oversight.(7)Quality Assurance Review. As part of the Quality Assurance Program, the Office of the Comptroller will review compliance with records management requirements under 815 CMR 10.00. Records management performance will be a consideration when determining Delegation of Transaction Authority.(8) Departments may request assistance from the Office of the Comptroller to resolve any dispute or to provide a determination as to the application or interpretation of 815 CMR 10.00.