Section 180.10 - Follow-up Reports on Outside Social Science Research(1) Every six months the principal researcher shall forward to the Research and Planning Division a progress report. The progress of the project relative to its proposed timeline should also be reported. This report shall be on official letterhead and detail the current stage of the project, the primary components completed and the primary components to be completed. Note: Failure to provide timely and adequate progress reports may result in the termination of the research project.
(2) Any changes to the study from that approved by the Department cannot be made without explicit approval by the Executive Director of Strategic Planning and Research or designee.(3) Notification of any incidents or problems resulting from the research must be made to the Executive Director of Strategic Planning and Research or designee within 24 business hours of occurrence.(4) When the entire research project is completed, notification of completion, a copy of any and all reports, research notes, presentations, or research papers that may be prepared or published, shall be provided by the principal researcher to the Research and Planning Division for review and comment. The Executive Director of Strategic Planning and Research or designee shall share such documents with appropriate Superintendents, Division Heads and other Department staff. This material shall be submitted at least one month prior to the public release of any of the research data or findings.(5) All subsequent publications and presentations derived from the findings of this research project, including results, should be submitted to the Research and Planning Division for review and comment one month prior to the public release of the publication or the presentation. Note: Failure to notify the Research and Planning Division of project completion and the submission of all related documents, including publications and presentations, for review and comment may result in the denial of future access to the Department for research purposes.
(6) If the project is not completed within the approved time frame an extension must be requested from the Executive Director of Strategic Planning and Research or designee. If an extension has not been granted by the Executive Director of Strategic Planning and Research or designee, the project may be terminated.(7) In any reports, papers, or research notes the researchers shall not use the correct names of subjects or describe any inmate or research subject in such detail that the subjects might be identified unless the participant explicitly agrees in writing.(8) The written policy and procedures governing the conduct of research within the Department shall comply with state and federal regulations and guidelines. The use and dissemination of the research finding(s) are expected to be within the framework of accepted professional and scientific ethics.Amended by Mass Register Issue 1338, eff. 5/5/2017.