Administrative reviews means the comprehensive evaluation of all school food authorities participating in the programs specified in paragraph (a) of this section. It includes a review of both critical and general areas in accordance with paragraphs (g) and (h) of this section, as applicable for each reviewed program. With FNS approval, the administrative review may include other areas of program operations determined by the State agency.
Critical areas means the following two performance standards described in detail in paragraph (g) of this section:
General areas means the areas of review specified in paragraph (h) of this section. These areas include free and reduced-price process, civil rights, school food authority on-site monitoring, reporting and recordkeeping, food safety, competitive food services, water, program outreach, resource management, Buy American, and other areas identified by FNS.
Day of Review means the day(s) on which the on-site review of the individual sites selected for review occurs.
Documented corrective action means written notification required of the school food authority to certify that the corrective action required for each violation has been completed and to notify the State agency of the dates of completion. Documented corrective action may be provided at the time of the review or may be submitted to the State agency within specified timeframes.
General areas means the areas of review specified in paragraph (h) of this section. These areas include free and reduced price process, civil rights, school food authority on-site monitoring, reporting and recordkeeping, food safety, competitive food services, water, program outreach, resource management, and other areas identified by FNS.
Participation factor means the percentages of children approved by the school for free meals, reduced price meals, and paid meals, respectively, who are participating in the Program. The free participation factor is derived by dividing the number of free lunches claimed for any given period by the product of the number of children approved for free lunches for the same period times the operating days in that period. A similar computation is used to determine the reduced price and paid participation factors. The number of children approved for paid meals is derived by subtracting the number of children approved for free and reduced price meals for any given period from the total number of children enrolled in the reviewed school for the same period of time, if available. If such enrollment figures are not available, the most recent total number of children enrolled must be used. If school food authority participation factors are unavailable or unreliable, State-wide data must be employed.
Review period means the most recent month for which a Claim for Reimbursement was submitted, provided that it covers at least ten (10) operating days.
Table A
Number of schools in the school food authority | Minimum number of schools to review |
1 to 5 | 1 |
6 to 10 | 2 |
11 to 20 | 3 |
21 to 40 | 4 |
41 to 60 | 6 |
61 to 80 | 8 |
81 to 100 | 10 |
101 or more | *12 |
* Twelve plus 5 percent of the number of schools over 100. Fractions must be rounded up ([GREATER THAN]0.5) or down ([LESS THAN]0.5) to the nearest whole number.
Table B
Number of schools selected for an NSLP administrative review that operate the FFVP | Minimum number of FFVP schools to be reviewed |
0 to 5 | 1 |
6 to 10 | 2 |
11 to 20 | 3 |
21 to 40 | 4 |
41 to 60 | 6 |
61 to 80 | 8 |
81 to 100 | 10 |
101 or more | 12* |
* Twelve plus 5 percent of the number of schools over 100. Fractions must be rounded up ([GREATER THAN]0.5) or down ([LESS THAN]0.5) to the nearest whole number.
7 C.F.R. §210.18