Section 9517 - Procedures for Submitting Instructional Materials for Adoption(a) The CDE shall provide a copy of the Invitation to Submit to every publisher that submits a request and also make it available on its website.(b) Publishers shall adhere to all dates and times set forth in the Schedule of Significant Events, as approved by the SBE.(c) On or before 5:00 p.m. on the date specified in the Schedule of Significant Events, publishers shall provide to the CDE a CD-ROM and hard copy containing the following submission information (Failure to meet this deadline shall result in disqualification of the instructional materials from further consideration in the current adoption unless the publisher can show the CDE that there were extenuating and compelling circumstances involving natural disasters or independent carriers beyond the control of the publisher.):(1) A list of all instructional materials that will be submitted for adoption.(2) A short narrative description of the instructional materials that will be submitted. The description should not exceed 6 pages, single spaced.(3) A description of the technology requirements that will be necessary to review the submitted instructional materials.(4) Contact information for the publisher's primary contact for the adoption, a California contact, and a contact for technology-based matters.(d) Upon its determination that the submission information is complete, the CDE will request samples of all instructional materials for evaluation.(e) On or before 5:00 P.M. on the date specified in the Schedule of Significant Events, publishers shall provide to the CDE completed standards and evaluation criteria maps on a CD-ROM and in hard copy for all instructional materials that have been accepted for evaluation.(f) On or before 5:00 P.M. on the date specified in the Schedule of Significant Events, publishers shall deliver samples of all instructional materials that have been accepted for evaluation to the evaluators and locations specified by CDE. Failure to meet this deadline shall result in disqualification of the instructional materials from further consideration in the current adoption unless the publisher can show CDE that there were extenuating and compelling circumstances involving natural disasters or independent carriers beyond the control of the publisher.(g) Publishers shall deliver all samples free of shipping, handling, sampling, or other charges.(h) Publishers shall include in instructional materials submitted for adoption, only content standards approved by the SBE and specified in the evaluation criteria for the adoption. Adopted instructional materials shall not include references to national standards or standards from other states.(i) Publishers shall list, in the teacher's edition and/or in the student's edition submitted for adoption, only authors, reviewers, consultants, advisors, field test teachers, and others who actually contributed to the development of the materials and the capacity in which they served.(j) Publishers shall submit all instructional materials in the same physical form that will be offered for purchase during the adoption period with the following exceptions: (1) Audio recordings may be submitted in manuscript form;(2) Artwork may appear in black and white that will ultimately appear in color in the instructional materials offered for purchase during the adoption period.(3) Alternate formats as described in section 9528.(k) Except as described in sections 9528 and 9529, publishers shall not change or modify instructional materials after the date specified in the Schedule of Significant Events for delivery of instructional materials to IMRs, CREs and LRDCs. Instructional materials changed or modified after this delivery date shall be disqualified from consideration in the adoption unless the changes or modifications are approved by the SBE.(l) On or before 5:00 p.m. of the date specified in the Schedule of Significant Events, publishers shall submit to the CDE price quotations for the sale of completed instructional materials, including all transportation costs.(m) Publishers are discouraged from withdrawing their instructional materials from the adoption after the materials have been submitted. Any such withdrawal may be noted in the Commission Advisory Report and Adoption Report.(n) Publishers shall not publicize in marketing materials any part of the IMR/CRE Report of Findings, Commission Advisory Report or the Adoption Report.Cal. Code Regs. Tit. 5, § 9517
1. New section adopted by the Department of Education on 12-5-94. New section submitted to OAL for printing only on 12-6-94, effective 12-30-94. Exempt from Chapter 3.5 of the Government Code pursuant to Education Code section 60004 (Register 95, No. 3).
2. Amendment of first paragraph and subsections (h)-(j), new subsection (k) and amendment of NOTE filed 12-8-2004; operative 1-7-2005 (Register 2004, No. 50).
3. Amendment of section heading, repealer and new section and amendment of NOTE filed 3-3-2008; operative 4-2-2008 (Register 2008, No. 10).
4. Change without regulatory effect amending subsections (m)-(n) filed 1-10-2012 pursuant to section 100, title 1, California Code of Regulations (Register 2012, No. 2). Note: Authority cited: Sections 33031, 60005 and 60206, Education Code. Reference: Sections 60200, 60202, 60204, 60221 and 60222, Education Code.
1. New section adopted by the Department of Education on 12-5-94. New section submitted to OAL for printing only on 12-6-94, effective 12-30-94. Exempt from Chapter 3.5 of the Government Code pursuant to Education Code section 60004 (Register 95, No. 3).
2. Amendment of first paragraph and subsections (h)-(j), new subsection (k) and amendment of Note filed 12-8-2004; operative 1-7-2005 (Register 2004, No. 50).
3. Amendment of section heading, repealer and new section and amendment of Note filed 3-3-2008; operative 4-2-2008 (Register 2008, No. 10).
4. Change without regulatory effect amending subsections (m)-(n) filed 1-10-2012 pursuant to section 100, title 1, California Code of Regulations (Register 2012, No. 2).