Section 7319.1 - Evaluation Criteria for Family Respite Care Program(a) Applications shall be scored on the following criteria: (1) Project expands access to and capacity for Family Respite Care to families of Children and Youth receiving mental health services in order to sustain family health and well-being. (Maximum 25 points)(A) Project proposes a new or expanded Family Respite Care Program to be funded by the Grant, describes the services within the Program, including but not limited to in-home and/or out-of-home respite care, as applicable to the Project, and clearly identifies the criteria for the Target Population(s) whose families are eligible for services. Target Population criteria shall include, but are not limited to, children's/youth age groups, diagnosis, etc. (Maximum 5 points)(B) Project meets the community need existing within the current continuum, addresses who does and does not receive Family Respite Care services now, and is designed to address the weaknesses of the current system and build on its strengths. (Maximum 3 points)(C) Project increases capacity for Family Respite Care. The Application shall identify the number of families that may receive services, how added capacity impacts the Target Population(s) and translates into a number of additional families that can be served in the community. (Maximum 6 points)(D) Project improves timely access to Family Respite Care. The Application shall address how access to Family Respite Care is expanded and improved for the community. Examples include: staff qualifications and hours of operation. Application describes services provided by the Program to families of Children and Youth receiving mental health services, outreach to families about availability of new or additional services and how cultural, linguistic, and other barriers unique to the community will be addressed. (Maximum 6 points)(E) Project provides community-based services to families of Children and Youth receiving mental health services and the Application describes the building(s) in which the Program will be offered and the setting(s) in which the identified services will be provided to the families. (Maximum 5 points)(2) Application demonstrates a clear plan for a continuum of care before, during, and after intervention or treatment and for collaboration and integration with other health systems, educational institutions, social services and law enforcement, and describes the referral process that will be utilized to connect families to Family Respite Care. (Maximum 15 points) (A) Project fits in with the continuum of care as it presently exists in the community. The Application identifies the shortcomings that exist within the continuum, how the Program will improve the existing continuum of care for Children and Youth receiving mental health services and their families and how the Program supports other mental health crisis services available to Children and Youth, including whether Applicant contemplates submitting an application to the Mental Health Oversight and Accountability Commission or has been awarded funding for family support services and training. (Maximum 5 points)(B) Application identifies working relationships with Related Supports that already exist and which will be established to enhance and expand community based collaboration designed to maximize access to Family Respite Care for the purpose of sustaining health and well-being of families of Children and Youth receiving mental health services. The existing working relationships shall be supported by letters from the Related Supports identifying the collaborative efforts amongst the agencies to enhance and expand services. (Maximum 10 points)(3) Identifies Key Outcomes and a Plan for Measuring Them. (Maximum 10 points)(A) Application includes methodology, timeline, and assignment of responsibility to measure and demonstrate outcomes of the Program, including the following: (i) Increased participation rates by families in the Family Respite Care Program. (Maximum 1 point)(ii) Family members' satisfaction with the Family Respite Care services received. (Maximum 2 points)(iii) Number of families served by the Program. (Maximum 2 points)(iv) Whether services provided by the Program prevented out-of-home placement of Children and Youth receiving mental health services or re-entry of the Child or Youth into out-of-home placement. (Maximum 2 points)(v) Whether the families of the Target Population(s) are being served and other families who may be being served. (Maximum 2 points)(vi) The value of the Program, such as mitigation of costs to the county, when Children and Youth are not placed in out-of-home care. An example of such value is: The utilization of Family Respite Care costs "X" dollars and utilization of out-of-home placement would have cost "X" dollars, therefore value approximates "X" dollars. (Maximum 1 point)(4) Project is, or will be, Ready, Feasible, and Sustainable. (Maximum 50 points) (A) Application provides a detailed plan and a timeline with steps needed to complete the Project and demonstrates the ability to meet the timeframes set forth in subdivision (F). Supporting documentation is provided, if available. (Maximum 15 points)(i) Address, renderings and/or floor plans of Project site, if available. If a Project site has not been identified, a description of the process, criteria for selection, and timeline for identification of Project site that will be utilized.(ii) Necessary approvals and processes to complete the Project, and the names and roles of all responsible entities. This includes, but is not limited to, County Board of Supervisors' approval, Request for Proposals, architectural and construction contracts, California Environmental Quality Act (CEQA) compliance, building permits, and conditional use permits, as applicable.(iii) Key milestones, in the future and completed to date, including projected or actual Project start date (i.e., date of purchase, renovation/construction or lease), Project end date (i.e., date of occupancy) and projected start date of services to the families of Children and Youth.(iv) The plan and current status for staffing the Program(s).(v) Potential challenges that may affect the timeline to start providing services and how those challenges will be mitigated, including but not limited to, site identification and acquisition, contracting, local use permit process, County Board of Supervisors' approval, CEQA process, Building Code compliance, selection of service provider, licensure, certification, loss of a site, delays in local (city and/or county) approvals, community opposition issues, loss or reduction in leverage funding, and increased Project costs, as applicable.(B) Application describes and provides evidence of community outreach efforts for the proposed Program(s) in the vicinity of planned Project site, as applicable. (Maximum 7 points)(C) Application includes details on the proposed organizational and operational structure of the Family Respite Care Program, whether provided by the Applicant directly or by a potential service provider. (This may include, but is not limited to: staffing criteria for designated supervisors and other personnel; staff recruitment, retention and training, family eligibility and needs assessment, screening and discharge procedures; relevant risk management policies; identification of service needs and coordination of these services on behalf of the family, if needed, and additional support services available as part of the Program, etc.) (Maximum 8 points)(D) Application identifies total cost of the Project, and sufficient funding sources or a plan for acquiring them. (Maximum 10 points)(i) A line item of Project costs, including the proposed use of Grant funds.(ii) Project leverages public and/or private funding sources sufficient to complete the Project and includes the amounts and current status of funding.(iii) The total uses of funds shall not exceed the total amount of all available funding sources.(iv) A description of the Grantee's internal process to ensure the Grant funds will only be used for eligible costs as described in Section 7315.(E) Application includes: (Maximum 10 points) (i) A budget that details annual projected operating costs.(ii) A description of new Program funding sources with amounts and cash flow projections and/or how existing funding will be redirected to provide ongoing support for the useful life of the Project for new and expanded services.(iii) Documentation such as funding letters, minutes from the County Board of Supervisors meeting evidencing approval of the budget, or other documentation acceptable to the Authority. If approval has not been obtained, a detailed plan for obtaining such approval is provided.(F) Application shall demonstrate the Project will be Ready, Feasible, and Sustainable as follows: (i) Family Respite Care Projects that include acquisition of a building and/or renovation within 12 months of the approval of the Final Allocation.(ii) Family Respite Care Projects that include construction within 18 months of the approval of the Final Allocation.(G) Documentation indicating Lead Grantee's creditworthiness and satisfactory financial capacity in its most recent local government credit rating or the most recent Audited Financial Statement, which may not contain a Going Concern Qualification. (Required, but no points awarded) (i) Co-Applicants that are a private nonprofit corporation shall provide, upon request, Audited Financial Statements to Authority Staff.Cal. Code Regs. Tit. 4, § 7319.1
1. New section filed 11-26-2018 as an emergency; operative 11-26-2018 (Register 2018, No. 48). A Certificate of Compliance must be transmitted to OAL by 5-28-2019 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 11-26-2018 order transmitted to OAL 4-22-2019 and filed 5-20-2019 (Register 2019, No. 21). Note: Authority cited: Sections 5848.5 and 5848.6, Welfare and Institutions Code. Reference: Section 5848.5, Welfare and Institutions Code.
1. New section filed 11-26-2018 as an emergency; operative 11/26/2018 (Register 2018, No. 48). A Certificate of Compliance must be transmitted to OAL by 5-28-2019 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 11-26-2018 order transmitted to OAL 4-22-2019 and filed 5/20/2019 (Register 2019, No. 21).