Cal. Code Regs. tit. 25 § 8101

Current through Register 2024 Notice Reg. No. 50, December 13, 2024

Section 8101 - Reporting

(a) No later than 90 days after the end of each fiscal year, the sponsor shall report to the department on form HCD 820, "RHCP Annual Sponsor Certification," 12/89, as set forth in subsection (c). This form is provided by the department.

(b) As part of the annual report, the sponsor shall submit an audit of the rental housing development prepared in accordance with generally accepted auditing standards by a certified public accountant. Upon a determination that the cost of meeting this requirement exceeds the potential benefits from it to the department and to the tenants of the rental housing development, the department shall:

(1) reduce the required frequency of the audit;

(2) accept an audited financial statement in lieu of the audit; or

(3) waive this requirement completely.

(c) Copy of form HCD 820, "RHCP Annual Sponsor Certification," dated 12/89:

HCD 820, 12/89

RHCP ANNUAL SPONSOR CERTIFICATION FISCAL YEAR _______________

___________________________

Contract:

___________________________

Development name:

___________________________

Sponsor:

The sponsor must send the Audit and Sponsor Certification to HCD within ninety (90) days after the fiscal year ends. Send one copy of the Audit and Sponsor Certification with original signatures, plus an additional copy of the Sponsor Certification.

Check here for forms included:

___	RHCP Annual Sponsor Certification (all projects)	Page 1
___	Report of Actual Income (all projects)	Page 2
___	Report of Actual Expenses (all projects)	Page 3 and 4
___	Calculation of Assisted Unit Expenses (all projects)	Page 5 and 6
___	Calculation of Commercial Space Expenses (with commercial space only projects)	Page 7 and 8
___	Uses of Net Operating Income (all projects)	Page 9
___	Report of RHCP Loan Payment Balances (all projects)	Page 10
___	Report of Vacancy Loss and Uncollectible Rents (all projects)	Page 11
___	Report on Replacement Reserve Account (all projects)	Page 12
___	Report on Operating Reserve Account (all projects)	Page 13

Sponsor Certification

It is hereby certified that all of the representations made by the Sponsor in the Regulatory Agreement and the financial disclosures contained in this report are true and correct, and that there is not any condition, event, or act which would constitute an event of default thereunder, or which with notice, passage of time, or both, would constitute such an event of default.

___________________________
Sponsor
___________________________
Signature
___________________________
Title	Date

REPORT OF ACTUAL INCOME FISCAL YEAR _______________

Contract: ___________________________		Development name: ___________________________

Units -- Assisted/Total:___________________________		Prepared by:___________________________

		*BUDGET (A)*	*ACTUAL (B)*	*HCD APPROVED (C)*

Assisted Units:

	1. Net Rental Income

	2. Prorated Interest Income

	3. Prorated Laundry Income

	4. Resident Collections

	5. Operating Reserve Withdrawals

	6. Prorated Other Project Income

	7. Subtotal Income -- Assisted Units

	8. Uncollectible Rents

	9. Uncollectible Resident Damage

	10. Total Income -- Assisted Units

Nonassisted Units:

	11. Sponsor Contributions

	12. Net Rental Income

	13. Prorated Interest Income

	14. Prorated Laundry Income

	15. Resident Collections

	16. Operating Reserve Withdrawals

	17. Prorated Other Project Income

	18. Subtotal Income -- Nonassisted Units

	19. Uncollectible Rents

	20. Uncollectible Resident Damage

	21. Total Income -- Nonassisted Units

	22. Commercial Income

	23. Total Project Income

REPORT OF ACTUAL EXPENSES FISCAL YEAR _______________

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total:___________________________		Prepared by: ___________________________

*ACCOUNT NAME*		*TOTAL EXPENSES*
		*BUDGET (A)*	*ACTUAL (B)*	*HCD APPROVED (C)*
MANAGEMENT FEE:
	1. Sponsor Overhead
	2. Contract Management Fee
	3. TOTAL MANAGEMENT FEES:

ADMINISTRATION:
	4. Marketing
	5. Audit
	6. Legal
	7. Misc. Administrative Expenses
	8. TOTAL ADMINISTRATION:

SALARIES:
	9. On-Site or Off-Site Manager
	10. Assistant Manager
	11. Grounds and Maintenance Personnel
	12. Desk Clerks
	13. Janitorial Personnel
	14. Housekeepers
	15. Services Staff
	16. Other ___________________________
	17. TOTAL SALARIES:

MAINTENANCE:
	18. Supplies
	19. Elevator Maintenance
	20. Pest Control
	21. Grounds Contracts
	22. Interior Painting and Decorating
	23. Other ___________________________
	24. TOTAL MAINTENANCE:

UTILITIES:
	25. Trash Removal
	26. Electricity
	27. Water and Sewer
	28. Gas
	29. HCD Use Only
	30. TOTAL UTILITIES:

INSURANCE:
	31. Property & Liability Insurance
	32. TOTAL INSURANCE:

TAXES:
	33. Real Estate Taxes/PILOTS
	34. Business License
	35. TOTAL TAXES:

OTHER:
	36. Food
	37. Support Services
	38. Co-op Member Training/Education
	39.___________________________
	40.___________________________
	41. TOTAL OTHER:
	42. SUBTOTAL OPERATING EXPENSES:

DEPOSITS TO RESERVE ACCOUNTS:
	43. Replacement Reserve
	44. Operating Reserve
	45. TOTAL DEPOSITS TO RESERVE ACCOUNTS:

FINANCIAL EXPENSES (NON-RHCP):
	46. Debt Service (1st)
	47. Debt Service (2nd)
	48.Other ___________________________
	49. Other___________________________
	50. Other___________________________
	51. TOTAL FINANCIAL EXPENSES:

DISTRIBUTIONS:
	52. Distributions

	53. TOTAL EXPENSES:

CALCULATION OF ASSISTED UNIT EXPENSES FISCAL YEAR __________

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total: ___________________________		Prepared by:___________________________

*ACCOUNT NAME*		*ASSISTED EXPENSES*
		*TOTAL ACTUAL EXPENSES (D)*	*APPROVED PRORATION FACTOR (E)*	*ASSISTED UNIT ACTUALS (F)*	*ASSISTED UNIT BUDGET (G)*

MANAGEMENT FEE:
	1. Sponsor Overhead
	2. Contract Management Fee
	3. TOTAL MANAGEMENT FEES:

ADMINISTRATION:
	4. Marketing
	5. Audit
	6. Legal
	7. Misc. Administrative Expenses
	8. TOTAL ADMINISTRATION:

SALARIES:
	9. On-Site or Off-Site Manager
	10. Assistant Manager
	11. Grounds and Maintenance Personnel
	12. Desk Clerks
	13. Janitorial Personnel
	14. Housekeepers
	15. Services Staff
	16. Other
	17. TOTAL SALARIES:

MAINTENANCE:
	18. Supplies
	19. Elevator Maintenance
	20. Pest Control
	21. Grounds Contracts
	22. Interior Painting and Decorating
	23. Other___________________________
	24. TOTAL MAINTENANCE:

UTILITIES:
	25. Trash Removal
	26. Electricity
	27. Water and Sewer
	28. Gas
	29. HCD Use Only
	30. TOTAL UTILITIES:

INSURANCE:
	31. Property & Liability Insurance
	32. TOTAL INSURANCE:

TAXES:
	33. Real Estate Taxes/PILOTS
	34. Business License
	35. TOTAL TAXES:

OTHER:
	36. Food
	37. Support Services
	38. Co-op Member Training/Education
	39.___________________________
	40.___________________________
	41. TOTAL OTHER:

	42. SUBTOTAL OPERATING EXPENSES:

DEPOSITS TO RESERVE ACCOUNTS:
	43. Replacement Reserve
	44. Operating Reserve
	45. TOTAL RESERVES:

FINANCIAL EXPENSES (NON-RHCP):
	46. Debt Service (1st)
	47. Debt Service (2nd)
	48. Other___________________________
	49. Othe___________________________r
	50. Other ___________________________
	51. TOTAL FINANCIAL EXPENSES:

DISTRIBUTIONS:
	52. Distributions

	53. TOTAL EXPENSES:

CALCULATION OF COMMERCIAL SPACE EXPENSES FISCAL YEAR _______________

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total:___________________________		Prepared by: ___________________________

*ACCOUNT NAME*		*COMMERCIAL SPACE EXPENSES*
		*TOTAL ACTUAL EXPENSES (D)*	*APPROVED PRORATION FACTOR (E)*	*COMMERCIAL SPACE ACTUALS (F)*	*COMMERCIAL SPACE BUDGET (G)*

MANAGEMENT FEE:
	1. Sponsor Overhead
	2. Contract Management Fee
	3. TOTAL MANAGEMENT FEES:

ADMINISTRATION:
	4. Marketing
	5. Audit
	6. Legal
	7. Misc. Administrative Expenses
	8. TOTAL ADMINISTRATION:

SALARIES:
	9. On-Site or Off-Site Manager
	10. Assistant Manager
	11. Grounds and Maintenance Personnel
	12. Desk Clerks
	13. Janitorial Personnel
	14. Housekeepers
	15. Services Staff
	16. Other
	17. TOTAL SALARIES:

MAINTENANCE:
	18. Supplies
	19. Elevator Maintenance
	20. Pest Control
	21. Grounds Contracts
	22. Interior Painting and Decorating
	23. Other
	24. TOTAL MAINTENANCE:

UTILITIES:
	25. Trash Removal
	26. Electricity
	27. Water and Sewer
	28. Gas
	29. HCD Use Only
	30. TOTAL UTILITIES:

INSURANCE:
	31. Property & Liability Insurance
	32. TOTAL INSURANCE:

TAXES:
	33. Real Estate Taxes/PILOTS
	34. Business License
	35. TOTAL TAXES:

OTHER:
	36. Food
	37. Support Services
	38. Co-op Member Training/Education
	___________________________39.
	___________________________40.
	41. TOTAL OTHER:
	42. SUBTOTAL OPERATING EXPENSES:

DEPOSITS TO RESERVE ACCOUNTS:
	43. Replacement Reserve
	44. Operating Reserve
	45. TOTAL RESERVES:

FINANCIAL EXPENSES (NON-RHCP):
	46. Debt Service (1st)
	47. Debt Service (2nd)
	48. Other___________________________
	49. Other___________________________
	50. Other___________________________
	51. TOTAL FINANCIAL EXPENSES:

DISTRIBUTIONS:
	52. Distributions

	53. TOTAL EXPENSES:

USES OF NET OPERATING INCOME FISCAL YEAR __________

Contract:___________________________		Development name: ___________________________

Units -- Assisted/Total: ___________________________		Prepared by: ___________________________

	ASSISTED UNITS	NONASSISTED UNITS	RESIDENTIAL TOTAL	COMMERCIAL SPACE
1. Actual Income
2. Approved Budgeted Operating Expenses
3. Actual Operating Expenses
4. Lesser of Line 2 or 3
5. Net Operating Income
6. Deposits to Reserve Accounts
7. Financial Expenses
8. Sponsor Distributions
9. RHCP Interest Payments
10. RHCP Principal Payments
11. Sponsor Incentive Payments
12. Amount to Deposit in HCD Emergency Reserve Fund

REPORT OF RHCP LOAN PAYMENT BALANCES FISCAL YEAR __________

Contract: ______________________________________________________________________

Units -- Assisted/Total: __________________________________________________

Development name: _______________________________________________________

Prepared by: _________________________________________________________________

		AMOUNT


	1. Original Principal Amount

	2. Total Principal Paid in Previous Years

	3. Principal Paid in This Fiscal Year

	4. Outstanding Principal Balance

	5. Total Interest Due in Previous Years

	6. Interest Due in This Fiscal Year

	7. Total Interest Due

	8. Total Interest Paid in Previous Years

	9. Interest Paid in This Fiscal Year

	10. Total Interest Paid

	11. Outstanding Interest Balance

REPORT OF VACANCY LOSS AND UNCOLLECTIBLE RENTS FISCAL YEAR _____

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total:___________________________		Prepared by:___________________________

		PROPOSED (A)	APPROVED (B)
Assisted Units:

	1. Rent Loss Due to Vacancy

	2. Uncollectible Rents

	3. Total Rent Loss -- Assisted Units
Nonassisted Units:

	4. Rent Loss Due to Vacancy

	5. Uncollectible Rents

	6. Total Rent Loss -- Nonassisted Units
Commercial Space:

	4. Rent Loss Due to Vacancy

	5. Uncollectible Rents

	6. Total Rent Loss -- Commercial Space

	7. TOTAL PROJECT RENT LOSS

REPORT OF REPLACEMENT RESERVE ACCOUNT FISCAL YEAR _______________

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total:___________________________		Prepared by:___________________________

			PROPOSED (A)	APPROVED (B)

	1.	Beginning Balance

	2.	Deposits

	3.	Withdrawals

	4.	Ending Balance

	5.	Summary Withdrawals

		___________________________

		___________________________

		___________________________

		___________________________

	6.	TOTAL WITHDRAWALS
FOOTNOTES:___________________________
___________________________
___________________________
___________________________

REPORT ON OPERATING RESERVE ACCOUNT FISCAL YEAR __________

Contract:___________________________		Development name:___________________________

Units -- Assisted/Total:___________________________		Prepared by:___________________________

			PROPOSED (A)	APPROVED (B)

	1.	Beginning Balance

	2.	Deposits

	3.	Withdrawals

	4.	Ending Balance

	5.	Summary of Withdrawals

		___________________________

		___________________________

		___________________________

		___________________________

	6.	TOTAL WITHDRAWALS
FOOTNOTES:___________________________
___________________________
___________________________
___________________________

Cal. Code Regs. Tit. 25, § 8101

1. New section filed 12-29-89 as an emergency; operative 12-29-89 (Register 90, No. 3). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 4-30-90.
2. New section refiled 4-26-90 as an emergency; operative 4-26-90 (Register 90, No. 23). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 8-24-90.
3. New section refiled 8-27-90 as an emergency; operative 8-27-90 (Register 90, No. 42). A Certificate of Compliance must be transmitted to OAL by 12-26-90 or emergency language will be repealed by operation of law on the following day.
4. New section refiled 12-19-90 as an emergency pursuant to Health and Safety Code section 50771.3; operative 12-19-90 (Register 91, No. 4). A Certificate of Compliance must be transmitted to OAL by 4-18-91 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 12-19-90 order transmitted to OAL 1-4-91; disapproved by OAL 2-4-91 (Register 91, No. 13).
6. New section refiled 2-20-91 as an emergency; operative 2-20-91 (Register 91, No. 13). A Certificate of Compliance must be transmitted to OAL by 6-17-91 or emergency language will be repealed by operation of law on the following day.
7. Certificate of Compliance as to 6-14-91 order including amendment of subsections (a) and (c) and form transmitted to OAL 5-15-91 and filed 6-14-91 (Register 91, No. 38).

Note: Authority cited: Section 50771.1, Health and Safety Code. Reference: Section 50771.1, Health and Safety Code.

History
1. New section filed 12-29-89 as an emergency; operative 12-29-89 (Register 90, No. 3). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 4-30-90.
2. New section refiled 4-26-90 as an emergency; operative 4-26-90 (Register 90, No. 23). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 8-24-90.
3. New section refiled 8-27-90 as an emergency; operative 8-27-90 (Register 90, No. 42). A Certificate of Compliance must be transmitted to OAL by 12-26-90 or emergency language will be repealed by operation of law on the following day.
4. New section refiled 12-19-90 as an emergency pursuant to Health and Safety Code section 50771.3; operative 12-19-90 (Register 91, No. 4). A Certificate of Compliance must be transmitted to OAL by 4-18-91 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 12-19-90 order transmitted to OAL 1-4-91; disapproved by OAL 2-4-91 (Register 91, No. 13).
6. New section refiled 2-20-91 as an emergency; operative 2-20-91 (Register 91, No. 13). A Certificate of Compliance must be transmitted to OAL by 6-17-91 or emergency language will be repealed by operation of law on the following day.
7. Certificate of Compliance as to 6-14-91 order including amendment of subsections (a) and (c) and form transmitted to OAL 5-15-91 and filed 6-14-91 (Register 91, No. 38).
REPORT OF VACANCY LOSS AND UNCOLLECTIBLE RENTS
FISCAL YEAR ___________
Contact: ________________ Development name: _________________
Units-Assisted/Total:_______________ Prepared by: ____________

PROPOSED (A)	APPROVED (B)
Assisted Units:
1. Rent Loss Due to Vacancy
2. Uncollectible Rents
3. Total Rent Loss-Assisted Units
Nonassisted Units:
4.Rent Loss Due to Vacancy
5. Uncollectible Rents
6. Total Rent Loss-Nonassisted Units
Commercial Space:
4. Rent Loss Due to Vacancy
5. Uncollectible Rents
6. Total Rent Loss-Commercial Space
7. TOTAL PROJECT RENT LOSS

REPORT OF REPLACEMENT RESERVE ACCOUNT
FISCAL YEAR ___________
Contact: ________________ Development name: _________________
Units-Assisted/Total:_______________ Prepared by: ____________

PROPOSED (A)	APPROVED (B)
1. Beginning Balance
2. Deposits
3. Withdrawals
4.Ending Balance
5. Summary Withdrawals
6. TOTAL WITHDRAWALS

FOOTNOTES:______________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Note: Authority cited: Section 50771.1, Health and Safety Code. Reference: Section 50771.1, Health and Safety Code.
1. New section filed 12-29-89 as an emergency; operative 12-29-89 (Register 90, No. 3). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 4-30-90.
2. New section refiled 4-26-90 as an emergency; operative 4-26-90 (Register 90, No. 23). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 8-24-90.
3. New section refiled 8-27-90 as an emergency; operative 8-27-90 (Register 90, No. 42). A Certificate of Compliance must be transmitted to OAL by 12-26-90 or emergency language will be repealed by operation of law on the following day.
4. New section refiled 12-19-90 as an emergency pursuant to Health and Safety Code section 50771.3; operative 12-19-90 (Register 91, No. 4). A Certificate of Compliance must be transmitted to OAL by 4-18-91 or emergency language will be repealed by operation of law on the following day.
5. Certificate of Compliance as to 12-19-90 order transmitted to OAL 1-4-91; disapproved by OAL 2-4-91 (Register 91, No. 13).
6. New section refiled 2-20-91 as an emergency; operative 2-20-91 (Register 91, No. 13). A Certificate of Compliance must be transmitted to OAL by 6-17-91 or emergency language will be repealed by operation of law on the following day.
7. Certificate of Compliance as to 6-14-91 order including amendment of subsections (a) and (c) and form transmitted to OAL 5-15-91 and filed 6-14-91 (Register 91, No. 38).