Section 2637 - Program Application Process(a) Any person who wishes to participate in the Program must submit a Program Application to the district coordinator. A contractor may submit a Program Application on behalf of a sponsor. If two or more applicants plan to share an adoption, each must submit a separate Program Application. (1) The Program Application is available on the Program Internet site, from a contractor, or from a district coordinator.(2) The Program Application may be submitted by mail, facsimile transmission, or electronically.(b) The Program Application process consists of six steps. (1) When a Program Application is received, the district coordinator date stamps and initials the front of the Program Application.(2) The district coordinator verifies that the name entered into the "Individual, Organization, Agency, or Business Name" field of the Program Application is compliant with the following rules:(A) A business must apply using the business' legal name. Use of a corporate indicator, such as Inc., Co., etc., is optional. Business applicants must provide proof of legal business name when a Program Application is submitted. The following documents can be used to verify a business name:2. City or county tax certificate.3. Articles of incorporation.4. Screen print from the Secretary of State's business portal showing an active status for domestic (in California) or foreign (out of state or country) corporation, LP, or LLP: http://kepler.sos.ca.gov/list.html.5. A Certificate of Registration (issued by the Secretary of State) is acceptable verification for out-of-state web entities.6. A subsidiary or franchise may not be able to provide any of the documents listed above for name verification. In this case, one of the documents listed above must be submitted for the parent company along with a Fictitious Business Name Statement showing the parent company "doing business as" the subsidiary or franchise.(B) An agency must apply using the agency's legal name.(C) An organization must apply using the organization's complete name.(D) An individual must apply using his or her legal first and last name. Use of a middle name or initial is optional.(E) An applicant may wish to participate in the Program in honor of a deceased person. In this case, instead of the applicant's name, the words, "In Memory of," plus the deceased person's name(s) are entered into the "Individual, Organization, Agency, or Business Name" field. For example, "In Memory of John Doe." The deceased person's first name may be used without the last name. Use of a middle name or initial is optional. If several family members are to be memorialized, a group name will be considered by the statewide coordinator on a case-by-case basis.(3) The district coordinator verifies that the application is complete. (A) If the applicant's name is compliant with Program name rules and the Program Application is properly filled out, the Program Application is considered complete. The district coordinator enters the date completed on the front of the Program Application.(B) If the applicant's name is not compliant with Program name rules or the Program Application is not filled out properly, the district coordinator contacts the applicant to either obtain the missing information or to request that a corrected application be submitted. If a sponsor's Program Application was submitted by a contractor, the district coordinator may contact the contractor.1. When the missing information or corrected Program Application is received, the date completed is noted on the front of the Program Application.(4) The district coordinator obtains eligibility approval. Completed Program Applications are collected by the district coordinator each week. On the following Monday (or the first work day thereafter), the Program Applications are forwarded to the Deputy District Director, Maintenance (DDDM). The DDDM has one week to decide whether to approve or deny each applicant's eligibility. The decision to approve or deny an applicant's eligibility is noted on the face of each Program Application before the Program Applications are returned to the district coordinator.(A) If a Program applicant is not eligible for participation, the DDDM sends a denial letter to the applicant, explaining the reasons the applicant is not eligible, within 30 calendar days of receipt of the completed Program Application. The letter is sent by certified mail. If a sponsor's Program Application was submitted by a contractor, a copy of the denial letter is sent to the contractor. 1. Appeal process. a. A denied applicant may submit a written appeal to the District Director within 30 calendar days of receipt of the denial letter.b. The appeal must provide proof that the eligibility criteria in question have been met.c. The District Director must respond in writing, with a decision to either confirm or reverse the denial within 30 calendar days of receipt of the appeal.(5) If the applicant's eligibility is approved, the district coordinator orders any needed site reviews. A site review is needed if a site requested is classified as adoptable, is vacant, and the site review on file is older than two years.(6) If the applicant's eligibilty is approved, the district coordinator sends an application status letter within 30 calendar days of the Program Application's completion date. If the Program Application was submitted by a contractor, the application status letter may be sent to the contractor. The application status letter indicates the action to be taken for each requested site. (A) If a requested site is already adopted, does not have a current site review, or is under construction, the Program applicant is placed on a waiting list.(B) If a requested site is classified as not adoptable, no further action is taken.(C) If a requested site is available (classified as adoptable, vacant, and has a current site review), the Permit processing documents described in Section 2642(b)(3) are included with the application status letter.Cal. Code Regs. Tit. 21, § 2637
1. New section filed 1-21-2010; operative 1-21-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 4). Note: Authority cited: Section 91.5, Streets and Highways Code. Reference: Sections 91.5 and 92, Streets and Highways Code.
1. New section filed 1-21-2010; operative 1-21-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 4).