Section 2642 - Permit Application Process(a) The Permit Application process begins when a Program Application is received for a vacant site that does not have a waiting list or when a site with a waiting list is vacated. If a newly vacated site has a waiting list, the district coordinator has a maximum of ninety calendar days to issue a Permit Application for the site. District coordinators will not be held to the ninety day maximum if: (1) The site is no longer adoptable.(2) The first waiting list applicant is no longer interested in participating.(3) Where an updated Program Application is necessary, the first waiting list applicant does not return the Program Application by the deadline given.(b) The Permit Application process consists of the following seven steps:(1) The district coordinator checks to see if the site review on file is older than two years. If so, a new site review is ordered.(A) If the site is classified as not adoptable, the applicant is notified.(2) If the site is classified as adoptable, the district coordinator contacts the applicant to discuss adoption requirements. If the Program Application was submitted by a contractor, the district coordinator may contact the contractor.(3) Once the applicant has confirmed interest in the adoption, the district coordinator sends the applicant one or more of the following documents. If the Program Application was submitted by a contractor, the district coordinator may send the documents to the contractor. (A) Permit Application(s) as defined in Section 2021(y).(B) Adopt-A-Highway Recognition Panel Design Guidelines as incorporated by reference in Section 2630(b).(C) Working with Contractors as incorporated by reference in Section 2635(a)(1).(D) Instructions for preparing plans and schedules as defined in Section 2621(r).(E) A list of documents to be returned, with a clearly stated deadline for their return. The list includes one or more of the following:1. Permit Application(s).2. Business name verification (if required but not previously submitted).3. Recognition panel design proof.4. Example of logo being used in a corporate document.5. Site plan or planting plan, work plan, and work schedule.(4) Upon receipt of the Permit Application, the district coordinator verifies that the hard-copy Permit Application was generated by Caltrans and that it is properly completed and signed. (A) The contractor for a sponsored adoption and the sponsor must sign and return separate Permit Applications. A contractor may prepare and mail required documents on behalf of a sponsor, but the sponsor must personally sign the Permit Application.(B) A Permit Application may not be returned to Caltrans by facsimile transmission.(C) When Caltrans implements an on-line Permit Application process, an applicant has the option to either submit a hard-copy Permit Application or to submit a Permit Application via the Program's Internet site.(5) The district coordinator verifies that all other requested documentation has been submitted and if necessary: (A) Forwards the adopter's required plan(s) and work schedule to a district landscape specialist for approval.(B) Approves the submitted recognition panel design.(6) Once the Permit Application(s), the recognition panel design, and any required plans and schedules have been approved, the Permit Application(s) is deemed "complete." The district coordinator writes the date completed on the face of the Permit Application(s).(7) The district coordinator forwards the Permit Application(s) and all documents to be included in the Permit package to the district permit engineer within five calendar days of the date completed.(A) The district permit engineer must confirm that all documents are "complete," after which Caltrans has 55 calendar days to issue the Permit and mail a Permit package to the adopter. If a Permit is denied, the district permit engineer sends a denial letter to the applicant.(B) The appeal process for a denied Permit Application is described in Section 671.5 of the California Streets and Highways Code.Cal. Code Regs. Tit. 21, § 2642
1. New section filed 1-21-2010; operative 1-21-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 4). Note: Authority cited: Section 91.5, Streets and Highways Code. Reference: Sections 91.5, 92, 670 and 671.5, Streets and Highways Code.
1. New section filed 1-21-2010; operative 1-21-2010 pursuant to Government Code section 11343.4 (Register 2010, No. 4).