Cal. Code Regs. tit. 2 § 599.626.1

Current through Register 2024 Notice Reg. No. 50, December 13, 2024

Section 599.626.1 - Transportation Expenses - Excluded Employees

The following language is effective June 1, 2024:

(a) Transportation expenses consist of the charges for common carrier fares; rental car fees; private car mileage allowances; emergency repairs to state cars; overnight and day parking of state, rental or privately-owned cars; bridge and road tolls; necessary taxi, bus, or streetcar fares; and all other charges essential to the transport from and to the official headquarters while on authorized state business. For purposes of this section, common carrier includes an airplane, a bus, and/or a train.

(b) Reimbursement will be made only for the method of transportation which is in the best interest of the state, considering both direct expense as well as the officer's or employee's time and/or that support approved statewide initiatives. Provided the mode of transportation selected does not conflict with the needs of the agency, the officer or employee may use a more expensive form of transportation and be reimbursed at the amount required for the least expensive mode of travel that is in the best interest of the state. Both modes of transportation will be shown on the travel claim with reference to this section. A cost comparison shall be completed and attached to the claim. Cost comparisons shall include only the least costly methods of transport for those expenses actually being substituted and shall include only the expenses of traveling from one location to another. Transportation expense at the travel work location will be reimbursed based on the actual business transportation expenses incurred while at the travel location.

(c) Expenses arising from travel between residence or garage and headquarters shall not be allowed regardless of the employee's normal mode of transportation. When an employee is required to report to an alternate work location, the employee may be reimbursed for the number of miles driven in excess of their normal commute to work.

Exceptions to the above are:

(1) Where such expenses are incurred by call back to work necessitating more than one trip to the work location on a normal work day or by reason of any call back or pre-scheduled work on an employee's normal day off.

(2) When travel to or from a common carrier or a rental car agency commences or terminates one hour before or one hour after the regularly scheduled work day or on a regularly scheduled day off, distance may be computed from the employee's residence in accordance with section 599.631 of these regulations.

(3) When the criteria in section 599.626(d)(2) of these regulations for remote headquarters are met. This reimbursement is allowed only with the advance written approval of the Department.

(d) When an employee's regular work assignment requires the employee to report to or rotate among two or more posts or work stations at different geographic locations and the employee is instructed to report to a designated post, the reimbursable distance from the employee's residence to the designated post and return shall be limited to that which exceeds the round trip distance from the employee's residence to the employee's designated headquarters. Reimbursement shall be computed at the rate set forth under section 599.631 of these regulations.

(e) No reimbursement will be allowed for transportation expense when the employee uses a privately-owned motorcycle or motor-driven cycle in the conduct of state business.

Cal. Code Regs. Tit. 2, § 599.626.1

Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Section 11030, Government Code.

1. New section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only pursuant to Government Code section 3539.5 (Register 95, No. 52).
2. Amendment of subsection (c)(3) and (d) filed 10-28-99; operative 11-2-99. Submitted to OAL for printing only (Register 99, No. 51). At the request of DPA pursuant to Government Code section 3539.5, OAL is directing the printing of this regulation in the CCR. Title 1, CCR, section 6(b)(2)(F)1 defines "print only" regulations as "regulations adopted pursuant to the requirements of the APA, but which are expressly exempted by statute from OAL review . . . ." (Emphasis added.) In complying with DPA's request, OAL makes no determination concerning whether or not DPA has met the statutory requirements for adoption of regulations set forth in Government Code sections 11346- 11347.3, including but not limited to public notice and comment. See 1998 OAL Determination No. 40 (Department of Personnel Administration, 96-008, December 9, 1998), California Regulatory Notice Register 99, No. 3-Z, January 15, 1999, p. 139, at p. 145; typewritten version, p. 18.
3. Change without regulatory effect amending section and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
4. Amendment filed 7-29-2024; operative 7/29/2024 pursuant to Government Code section 3539.5(b). Submitted to OAL for filing and printing only pursuant to Government Code section 3539.5(b) (Register 2024, No. 31).