Section 775 - Audits of Records in a Shared Gang Database(a) At least three times per calendar year, the System Administrator shall conduct audits on a sample of randomly selected records. Any record or criterion found to be out of compliance with Article 5 or 9 shall be purged within 30 calendar days of completion of the audit unless the record or criterion was entered prior to the effective date of these regulations and were in compliance with entry requirements at the time of entry.(b) Audits of records created prior to the effective date of these regulations shall ensure that: (1) Each record has a minimum of two criteria that are adequately supported by source documents.(2) The scheduled purge date is not more than five years from the date of the satisfaction of the most recent criterion, unless the retention period was reset pursuant to section 773.8 or 774. (A) If the retention period has been reset pursuant to section 773.8 or 774 after the effective date of these regulations, the record shall be audited using the requirements set forth in subdivision (c).(c) Audits of records created on or after the effective date of these regulations shall ensure that: (1) Reasonable suspicion exists as set forth in subdivision (b) of section 771.6.(2) The scheduled purge date is in compliance with the time period provided in Article 9.(3) Each record satisfies the requirements set forth subdivision (c) of section 771.6.(d) By September 1 of each year, the System Administrator shall communicate in writing to the Department the results of its annual audit for the preceding calendar year, and if conducted, the results of any additional audits performed by the System Administrator.(e) If the System Administrator violates any subdivision of this section, the Department shall take any or all of the actions provided in subdivision (u) of Penal Code section 186.36.Cal. Code Regs. Tit. 11, § 775
1. New section filed 10-22-2020; operative 10-22-2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 43). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20. Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20. Note: Authority cited: Section 186.36, Penal Code. Reference: Section 186.36, Penal Code.
1. New section filed 10-22-2020; operative 10/22/2020 pursuant to Government Code section 11343.4(b)(3) (Register 2020, No. 43). Transmission deadline specified in Government Code section 11346.4(b) extended 60 calendar days pursuant to Executive Order N-40-20. Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20.