016.20.10 Ark. Code R. 003
PART I ANNUAL FILE OVERVIEW
Arkansas Department of Human Services, Division of County Operations, Office of Community Services (DHS) will administer the American Recovery and Reinvestment Act (ARRA) Low-Income Weatherization Assistance Program in compliance with public law 111-5. DHS will administer the American Recovery and Reinvestment Act, 2009-2012 Weatherization Program, in compliance with the applicable law, including regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other procedures applicable to this regulation as the United States Department of Energy may prescribe for the administration of financial assistance. The plan is for a three-year period, fiscal year 2009 through fiscal year 2012.
DHS will monitor subgrantee performance in an effort to increase production of weatherized units. Quarterly production reports will be submitted to DOE on time.
All units weatherized using American Recovery and Reinvestment Act funds from DOE will comply with all requirements for a completed unit and will be reported to DOE.
The purpose of the Weatherization Assistance program is to increase energy efficiency of dwellings owned or occupied by low-income persons, reduce their total residential expenditures, and improve their health and safety.
The priority population for the Weatherization Assistance Program is persons who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high residential energy users, and households with high energy burden. The ARRA weatherization program was enacted to preserve and create jobs and promote economic recovery. The only health and safety measures installed with ARRA funds will be ―energy-related‖ health and safety measures. The state ensures that it will comply with the DOE prudent use‖ policy for health and safety funds.
The federally appropriated ARRA funds are included in the plan for DOE approval. The DOE allocation is $48,114,415.
The adjusted average of $6,500 will be in use for the program.
The state will use less than 5% for administration; the balance up to the 5% allowable will be passed to subgrantees. Subgrantees will receive 5% for administration since all will be allocated more than $350,000 for the program period.
The local agencies will use DOE resources to leverage with the Arkansas Weatherization Program.
The state will use the ARRA T/TA funds to provide training and technical assistance to subgrantees. As a part of its technical assistance plan the state will develop a certification program for subgrantees. As a part of this process, the state proposes to develop a model weatherization program by restructuring the program at Pine Bluff Jefferson County Economic Opportunity Commission, Inc. The new program model developed for PBJCEOC will innerface with the Weatherization Training Center as a pathway to certification of all subgrantee staff in the state.
* The state will comply with Fed Connect and other requirements as prescribed by DOE.
* The Master file has been eliminated from the plan. The state, however, will keep relevant information on file.
* The state does not use funds for Low-Cost/No-Cost. The state will use the MHEA and NEAT energy audits. These plans are kept on file but are not included in this plan.
* The plan is for a three-year period, fiscal year 2009 through fiscal year 2012.
* The source of labor is no longer required to be reported.
* The Congressional Districts served by the various subgrantees are included in this plan. However, a breakdown of the percentage of funds going to the various districts is no longer required.
* The production, as required by DOE, is included in this plan. There are no downsizing efforts this program period.
* The potential energy savings are included in this plan.
* The Training and Technical Assistance Plan and the Monitoring Plan are combined into one plan. A house may be re-weatherized if it was previously weatherized prior to September 30, 1994.
* The annual application includes ARRA DOE funds. All laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted in whole or in part by and through the Federal Government pursuant to the American Recovery and Reinvestment Act of 2009, Public Law 111.5, will be paid, wages at rates not less than those prevailing on projects of a character similar in locality as determined by the Secretary of Labor in accordance with Subchapter IV of Chapter 31 title 40, United States Code.
* Subgrantees use DOE funds for leveraging purposes with the Arkansas Weatherization Program. Electric base load measures are included in the NEAT/MHEA Audits.
* A list of PAC members is included in this plan.
* A transcript is included in this plan. The state requires subgrantees and contractors to maintain adequate liability insurance and pollution occurrence insurance.
The state conducted a public hearing January 29, 2010 in compliance with ARRA DOE requirements. During the Public Hearing, information pertaining to the operation of the WAP was shared including that subgrantees are selected in compliance with 10 CFR 440.14 and 10 CFR 440.15. Additionally, information was shared as to the what action the state would take if production falls substantially below the projection rate for a subgrantee, as prescribed by the Office of Community Services, the Office of Community Services reserved the right to transfer all or a part of the responsibility for administration of the program from one subgrantee to another. The Pine Bluff Economic Opportunity Commission, Inc. (PBJCEOC) encountered problems during the ramp up phase of the ARRA program and subsequently suffered the loss of its Executive Director and Weatherization Director. Interim leadership attempted to operate the program; however, it became obvious that a total restructuring of the program would be necessary. In order to meet the production goals established by DOE for ARRA, the state made the decision to transfer both the regular DOE and ARRA program to the Central Arkansas
Development Council (CADC). Simultaneously the state will restructure the program at PBJCEOC with the goal of transferring the regular DOE program back March 31, 2011. Due to the limited time remaining under the ARRA program the state decided that CADC will retain the ARRA program through completion March 31, 2012.
The low Income Weatherization Assistance Program staff of the Arkansas Department of Human Services/Office of Community Services conducted a Public Hearing on July 30, 2010 at the Willie Hinton Neighborhood Resource Center in Little Rock, Arkansas. The Public Hearing provided the public with an opportunity to comment on the proposed use and distribution of Weatherization Assistance Program funds for FY 2010-2011.
July 30, 2010 - Little Rock, Arkansas
Public Hearing was conducted by Mark Whitmer, Chairperson of the Arkansas Weatherization Policy Advisory Council.
There were (34) thirty-four people in attendance at the Public Hearing. Each person was provided with a copy of the State Plan Summary of Changes. Upon completion of the oral presentation by Doris Wright, Program Manager, from the Office of Community Services, those attending were invited to ask questions and make comments.
There were two comments from the floor regarding the summary of changes, the first being the wording of the transfer of Pine Bluff Jefferson County Economic Opportunity Commission, Inc. (PBJCEOC) program to Central Arkansas Development Council, Inc. (CADC).
The second comment pertained to the Implementation of the Weatherization Assistance Program Subgrantee Operations Manual. The question raised pertained to the rating scale of the revised ARRA Monitoring Plan had been worked out and if the implementation of the Operations Manual was in progress and not in final revision.
The public hearing notice was published in the Arkansas Democrat-Gazette for three consecutive days, beginning July 23, 2010. The State Plan was also made available for public inspection and comment from July 31, 2010 - August 31, 2010. Those who wished to comment could submit written comments through their local weatherization provider, or submit comments directly to the Office of Community Services.
DHS has developed two training centers to address the training needs of the WAP network. All subgrantee staff engaged in weatherization work will be required to obtain certification through one of the state training centers by March 31, 2012 in order to continue working in the Weatherization Assistance Program. Subgrantees using contractors will be required to use only WAP Certified contractors. No staff will be grandfathered‖ into certification. Once all program staff is certified, additional training needs will be assessed through a review of monitoring reports and agency requests for training. The state has a full time Weatherization Training Coordinator who assesses training needs and will coordinate training on a continuous basis. The training centers will have a curriculum based upon the Weatherization Core Competencies. Additionally, training will be designed for each staff role, energy auditor, inspector, crew chief, weatherization technician.
In addition to training at state training centers, the Weatherization Directors will be required to attend the state annual training conference and fall skills training. No certification is required prior to hire date; however, new hires must obtain certification within six months from the date of hire.
The state provides client information and material at the time of weatherization.
DOE published a national evaluation of weatherization in 1993. Implementation of the new national evaluation has been suspended by the Office of Energy Efficiency and Renewable Energy (EERE). EERE has commissioned a strategic evaluation of the program to access a variety of program structures and options for program development.
The state will monitor each subgrantee at least two times annually and monitor at least 10% of the units and files.
The state will use the MHEA and the NEAT energy audits.
The Health and Safety Plan is included in the Master File and is not included in this Annual File. The plan has been amended to include DOE requirements regarding mold and mildew.
The state will allow vehicle purchases with an acquisition price of $5,000 or more to be spread over the entire life of the vehicle and the number of homes served during that period.
The state will maintain the Policy Advisory Council instead of using a State Council.
The state will comply with the financial and program reporting requirements of ARRA DOE.
The state will report all units that contain ARRA DOE funds. All units weatherized with DOE funds will comply with the DOE definition of a completed unit.
Subgrantees may budget financial audit cost as a separate budget category.
The Immigration and Nationality Act made certain aliens legalized under the Immigration and Control Act of 1986 temporarily ineligible for weatherization assistance. The provisions of this law have expired. The only potential implications are those cases that were open while this law was in effect. Local agencies that are charitable and nonprofit are exempt from implementing new status verification requirements for nonqualified aliens. However, local government agencies must conduct status verification when serving nonqualified aliens.
A multifamily building may be weatherized if two-thirds of the units are eligible. Certain multifamily buildings with significant energy efficiency improvements or leverage resources require only one-half of the units to be eligible. A building containing two or four units may be weatherized if one-half of the units are eligible. A nonqualified alien could be the recipient of weatherization services as part of the two-thirds or one-half rule.
Each subgrantee has a policy and procedure for using insulation composed of the highest percentage of recovered materials practical.
There are no changes in rental procedures.
The state will use 200 percent of poverty as the income eligibility level.
DOE does not permit the general practice of fuel switching when replacing furnaces and appliances.
Any employee of any non-Federal employer receiving covered funds under the Recovery Act may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing information the employee believes is evidence of: gross management of an agency contract or grant relating to covered funds; a gross waste of covered funds, a substantial and specific danger to public health or safety related to the implementation or use of covered funds; an abuse of authority related to the implementation or use of covered funds; or a violation of law, rule, or regulation related to an agency contract (including the competition for or negotiation of a contract) or grant, awarded or issued relating to recovered funds.
The state and subgrantees will promptly refer to the DOE or other appropriate Inspector General any credible evidence that a principle, employee, agency, contractor, subcontractor or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity or similar misconduct involving those funds.
The state or subgrantees may be required to submit backup documentation for expenditures of funds under the Recovery Act including such items as timecards and invoices. The state or subgrantees shall provide copies of backup documentation at the request of the Contracting Officer or designee.
Any representative of an appropriate inspector general appointed under section 3 or 8G of the Inspector General Act of 1988 (5 U.S.C. App.) or of the Comptroller General is authorized to (1) examine any records of the state, any of its contractors or subgrantees, or any State or local agency administering such contract that pertain to, and involve transactions in relation to, the subcontract, grant, or subgrant; and (2) interview any officer or employee of the contractor, grantee, or subgrantee, or agency regarding such transactions.
GRANT APPLICATION STANDARD FORM 424
BUDGET
2009-2012 DOE ARRA ALLOCATIONS
AGENCY | UNITS | PS & M | ADMINISTRATION | TOTAL |
BRAD | 178 | $ 1,155,521 | $ 76,780 | $ 1,232,301 |
CADC | 1,053 | 6,843,553 | 454,727 | 7,298,280 |
CAPCA | 263 | 1,706,580 | 113,396 | 1,819,976 |
CRDC | 654 | 4,247,206 | 282,210 | 4,529,416 |
C-SCDC | 233 | 1,511,754 | 100,451 | 1,612,205 |
CSO | 121 | 785,240 | 52,177 | 837,417 |
MCAEOC | 119 | 769,962 | 51,161 | 821,123 |
M-DCS | 257 | 1,667,245 | 110,759 | 1,778,004 |
NADC | 289 | 1,873,794 | 124,483 | 1,998,277 |
OHC | 455 | 2,951,421 | 196,111 | 3,147,532 |
OOI | 354 | 2,299,565 | 152,797 | 2,452,362 |
PB-JCEOC | 350 | 2,270,817 | 150,887 | 2,421,704 |
SEACAC | 301 | 1,950,863 | 129,628 | 2,080,491 |
SWADC | 407 | 2,642,547 | 175,587 | 2,818,134 |
UHDC | 544 | 3,530,178 | 234,567 | 3,764,745 |
TOTAL | 5,578 | 36,206,246 | 2,405,721 | 38,611,967 |
Client Education $100,000
*This formula incorporates $6,500 maximum average.
2009-2012 ARRA T&TA ALLOCATIONS
AGENCY | TOTAL FUNDING |
BRAD | $21,022 |
CADC | 124,502 |
CAPCA | 31,048 |
CRDC | 77,268 |
CSCDC | 27,503 |
CSO | 14,286 |
MCAEOC | 14,008 |
MDCS | 30,332 |
NADC | 34,083 |
OHC | 53,694 |
001 | 41,835 |
PBJCEOC | 41,312 |
SEACAC | 35,492 |
SWADC | 48,075 |
UHDC | 64,223 |
TOTAL | $658,683 |
ALLOCATION FORMULA
AGENCY | HDD+CDD | PERCENT HDD+CDD | POVERTY% | AVERAGE HDD+CDD AND POVERTY |
BRAD | 16168 | 4.2122 | 2.1709 | 3.1915 |
CADC | 59459 | 15.4906 | 22.3127 | 18.9016 |
CAPCA | 15365 | 4.003 | 5.4241 | 4.7135 |
CRDC | 41971 | 10.9345 | 12.5268 | 11.7306 |
CSCDC | 10699 | 2.7873 | 5.5636 | 4.1754 |
CSO | 4934 | 1.2849 | 3.0514 | 2.1688 |
MCAEOC | 5368 | 1.3997 | 2.854 | 2.1266 |
MDCS | 20438 | 5.3246 | 3.885 | 4.6048 |
NADC | 27098 | 7.0597 | 3.291 | 5.1753 |
OHC | 21753 | 5.6672 | 10.6363 | 8.1517 |
001 | 32274 | 8.4082 | 4.2944 | 6.3513 |
PBJCEOC | 24872 | 6.4798 | 6.064 | 6.2719 |
SEACAC | 23727 | 6.1815 | 4.5949 | 5.3882 |
SWADC | 33904 | 8.8329 | 5.7643 | 7.2986 |
UHDC | 45807 | 11.9339 | 7.5666 | 9.7502 |
TOTAL | 383837 | 100 | 100 | 100 |
U.S. DEPARTMENT OF ENERGY
(10/01)
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category using this form. Cost breakdown estimates may be entered on this form or attach a breakdown of costs using your own format as Attachment A.
Position __________________________ | Description of Duties of Professionals ____________________________________________________ |
WAP Program Manager | Performs DOE management functions, supervises WAP program staff, formulates program policy, develops and tracks budgets, develops program policy, provides policy guidance and provides oversight of WAP program. |
Administrative Specialist I | Provides administrative support for the WAP unit and all related functions; and conducts review of Davis-Bacon Act submissions by subgrantees. |
Administrative Specialist II | Prepares purchase orders, process invoices, monitors contract expenditures. |
Training Coordinator | Provides training and technical assistance oversees IT applications for subgrantees; provides oversight for all training and technical assistance activities. |
Program Monitor | Provides training and technical assistance monitors all aspects of subgrantee operations. Each will handle a caseload of 4 agencies per year; monitor 25% of completed units and conduct diagnostic testing on at least 10% of the units monitored. Conducts financial management reviews in conjunction with onsite visits. |
Program Monitor | Provides training and technical assistance and monitors all aspects of subgrantee operations. Each will handle a caseload of 4 agencies per year; monitor 25% of completed units and conduct diagnostic testing on at least 10% of the |
units monitored. Conducts financial management reviews in conjunction with onsite visits. | |
Program Monitor | Provides training and technical assistance and monitors all aspects of subgrantee operations. Each will handle a caseload of 4 agencies per year; monitor 25% of completed units and conduct diagnostic testing on at least 10% of the units monitored. Conducts financial management reviews in conjunction with onsite visits. |
Program Monitor | Provides training and technical assistance and monitors all aspects of subgrantee operations. Each will handle a caseload of 4 agencies per year; monitor 25% of completed units and conduct diagnostic testing on at least 10% of the units monitored. Conducts financial management reviews in conjunction with onsite visits. |
Grants Analyst | Provides training and technical assistance; conducts research and analysis; develops grant applications; conducts procurement training; monitors contract expenditures, process invoices; prepares and submits production reports. |
Grants Analyst | Provides training and technical assistance; prepares and submits reports to DOE in PAGE System; coordinates Davis-Bacon Act compliance; process invoices, monitor contract expenditures. |
Direct Personnel Compensation:
Position | Salary/Rate __________________ | Time ____________ | Direct Pay ________________ |
WAP Program Manager | $153,556 | 50% | $76,778 |
Administrative Specialist I | $44,200 | 100% | $44,200 |
Administrative Specialist II | $21,827 | 100% | $21,827 |
Training Coordinator | $195,544 | 50% | $97,772 |
Program Monitor | $57,241 | 100% | $57,241 |
Program Monitor | $57,241 | 100% | $57,241 |
Program Monitor | $57,241 | 100% | $57,241 |
Program Monitor | $57,241 | 100% | $57,241 |
Grants Analyst | $57,241 | 100% | $57,241 |
Grants Analyst | $57,241 | 100% | $57,241 |
Direct Pay Total | $447,712 |
N/A
FICA match 7.650%; Retirement 12.46%; Unemployment Tax .049%; Workers Comp. 082%; Insurance $390 per employee x 12 (months).
Position | Direct Pay | Rate | Benefits |
WAP Program Manager | $76,778 | 34.00% | $25,459 |
Administrative Specialist I | $44,200 | 34.00% | $6,807 |
Administrative Specialist II | $21,827 | 34.00% | $7,421 |
Training Coordinator | $97,772 | 34.00% | $23,805 |
Program Monitor | $57,241 | 34.00% | $19,462 |
Program Monitor | $57,241 | 34.00% | $19,462 |
Program Monitor | $57,241 | 34.00% | $19,462 |
Program Monitor | $57,241 | 34.00% | $19,462 |
Grants Analyst | $57,241 | 34.00% | $19,462 |
Grants Analyst | $57,241 | 34.00% Direct Pay Total | $19,462 $141,340 |
a. Purpose of Travel Nun | iber of Trips | Cost of trips | Total |
Sub grantee Monitoring visits | 1020 | $ 150.00 | $153,000.00 |
Subgrantee T&TA Visits | 34 | $ 245.00 | $ 8,330.00 |
Lead Based Paint Training | 6 | $2,000.00 | $12,000.00 |
DOE National Training Conference | 8 | $2,150.00 | $17,200.00 |
NASCSP Fall and Winter Meeting/Training | 1 | $2,150.00 | $ 2,150.00 |
Travel Total | $192,680.00 |
Past trips of a similar nature.
Prior purchases .............................................. | $1,800 x 4 = $7,200 |
Prior purchases.................................... | $2,625 x5 = 13,125 |
Vendor Quote..................................... | .$22,819x2 = $45,638 |
Vendor quote .................................................. | $675 x 4 = $2,700 |
Vendor quote .................................................. | $950 x 5 = $4,750 |
Vendor quote .................................................. | $11,000 x 2 = $22,000 |
Vendor quote .................................................. | $5,500 x 2 = $11,000 |
Vendor quotes & prior purchases .................. | $71,087 |
Total equipment | $177,500 |
Weatherization staff needs new computers. (Admin.)
Weatherization staff needs digital cameras. (Admin.)
Weatherization staff needs carbon monoxide detectors. (Admin.)
Weatherization staff needs infrared cameras (Admin). Weatherization staff needs Niton analyzer. (Admin.)
Weatherization staff needs blower doors. (Admin)
Additional weatherization equipment purchases. (Admin.)
Additional vehicles for staff. (T&TA)
Provide the information below for new proposed sub recipients and subcontractors. For ongoing subcontractors and sub recipients, if this information is provided elsewhere in the application, it does not have to be restated here, but please indicate the document and page numbers where it can be found.
Name of Proposed Sub | Total Cost | Basis of Cost* |
Subgrantee Listing | $ 39,370,650 | Install Energy Conservation measures Allocation formula |
Sustainable Energy Resources for Consumers Grant | $2,213,500 | Two subgrant agencies have been awarded these funds. |
Incentive Pool | Additional funds for installation of energy conservation measures based upon production goals. | |
Training Centers (2) | $ 4,052,017 | Price quote. |
Total Contracts and Subgrants | $46,966,167 |
* For example-Competitive, Historical, Quote, Catalog
Admin - Costs are for telephone service charge, credit card purchases and subscriptions, publications and books and for audit costs - $952,274.
Evaluation cost - T & TA funds will be used to help gather the information that will be reuested for the National Evaluation of the Weatherization Assistance Program - $25,000.
These expenses are based on prior year experience in the regular Weatherization Assistance Program and projected program requirements based upon DOE guidance.
A cost allocation plan is used and it is updated annually.
$1,302,744
Community Services Administration 420509 HG1X00XX
Code | Program | Quarter Ending 06/30/10 | Quarter Ending 09/30/10 | Quarter Ending 12/31/10 | Quarter Ending 03/31/11 |
FK | Lead Based Paint | ||||
F5 | HEAP | 27.27 | 27.27 | 33.34 | 33.33 |
F8 | Weatherization | 36.36 | 36.37 | 33.33 | 33.33 |
F9 | CSBG | 36.37 | 36.36 | 33.33 | 33.34 |
TOTAL | 100 | 100 | 100 | 100 |
OFFICE OF COMMUNITY SERVICES ARKANSAS WEATHERIZATION SUBGRANTEES
Agency | Contact Information | Counties Served |
BRAD | Mr. Jim Jansen, Executive Director Black River Area Development Corp. 1403 Hospital Drive Pocahontas, Arkansas 72455 Telephone: (870) 892-5219 FAX: (870) 892-0707 E-mail: jjansen@bradcorp.org Mr. Kris Rose, Weatherization Director (870) 892-4547 Ext. 234 krose@bradcorp.org | Clay Lawrence Randolph |
CADC | Mr. Larry Cogburn, Executive Director | Calhoun |
Central Arkansas Development Council | Clark | |
722 Gaunt Street \ | Columbia | |
Post Office Box 580 | Dallas | |
Benton, Arkansas 72018 | Hot Spring | |
Telephone: (501) 315-1121 | Lonoke | |
FAX: (501) 778-9120 | Montgomery | |
E-mail: lcogburn@cadc.cc | Ouachita | |
Also E-mail: lblair@cadc.cc | Pike Pulaski | |
Ms. Beverly Palmer, Weatherization Coordinator | Saline | |
E-mail: bpalmer@cadc.cc | Union Cleveland | |
Financial: Ms. Debbie Kirk, Finance Support | Arkansas | |
Telephone: (501) 315-1122 | Lincoln | |
E-Mail: dkirk@cadc.cc | Grant Jefferson | |
CAPCA | Ms. Phyliss Fry, Executive Director | Cleburne |
Community Action Program for Central Arkansas, Inc. 707 Robins | Faulkner | |
Street, Suite 118 Conway, Arkansas 72034 Telephone: (501) 329-3891 Ext. 127 FAX: (501) 329-8642 E-mail: phyliss@capcainc.org | White |
Ms. Amy Bryant, Weatherization Director Telephone: (501) 329-3891 Ext. 135 E-mail: amy.bryant@capcainc.org
Agency | Contact Information | Counties Served |
CRDC | Mr. Loyd Price Executive Dir. | Craighead |
Crowley's Ridge Development Council | Crittenden | |
2401 Fox Meadow Lane | Cross | |
Post Office Box 16720 | Greene | |
Jonesboro, Arkansas 72403-1497 | Jackson | |
Telephone: (870) 802-7100 | Poinsett | |
FAX: (870) 935-0291 | St. Francis | |
E-mail: lprice@crdcnea.com Mr. Kenny Gunn, Weatherization Director Telephone: (870) 802-7100 ext. 120 E-mail: kennygunn@crdcnea.com | Woodruff | |
C-SCDC | Mr. Mark Whitmer, Executive Director | Crawford |
Crawford-Sebastian Community Development Council, Inc. 4831 Armour Street Post Office Box 4069 Fort Smith, Arkansas 72914 Telephone: (479) 785-2303 FAX: (479) 785-2341 E-mail: mwhitmer@cscdccaa.org Ms. Debbie Biggs, Weatherization Director Telephone: (479) 785-2303 Ext. 111 E-Mail: debbiebiggs@cscdccaa.org Financial: Ms. Sally Fisher Telephone: (479) 785-2303 Ext. 104 E-mail: sfisher@cscdccaa.org | Sebastian | |
CSO | Mr. Leon Massey, Executive Director Community Services Office, Inc. 600 West Grand Post Office Box 1175 Hot Springs, Arkansas 71901 Telephone: (501) 624-5724 FAX: (501) 624-1645 E-mail: lemass@csohs.org Joe Bob Garner, Weatherization Director | Garland |
MCAEOC | Mr. Sam Scruggs, Executive Director | Mississippi |
Mississippi County, Arkansas Economic | ||
Opportunity Commission, Inc. | ||
1400 North Division | ||
Post Office Drawer 1289 | ||
Blytheville, Arkansas 72316-1289 | ||
Telephone: (870) 776-1054 | ||
FAX: (870) 776-1875 or 776-1567 | ||
E-mail: Sam.Scruggs@sbcglobal.net | ||
Clark Phillips, Weatherization Director | ||
M-DCS | Ms. Margaret Staub, Executive Director | Lee |
Mid-Delta Community Services, Inc. | Monroe | |
Post Office Box 745 | Phillips | |
Helena, Arkansas 72342 | Prairie | |
Telephone: (870) 338-6406 | ||
FAX: (870) 338-3629 | ||
E-mail: mmstaub@cox-internet.com | ||
Mr. Jacob Bright, Weatherization Director | ||
610 S. Biscoe | ||
P.O. Box 745 | ||
Helena, Arkansas 72342 | ||
Telephone: (870) 295-3697 | ||
FAX: (870) 295-2036 | ||
E-mail: j.bright@suddenlinkmail.com | ||
Financial: Ms. Linda Ford | ||
E-mail: lsford@suddenlinkmail.com | ||
NADC | Mr. Larry Goodwin, Executive Director | Fulton |
Northcentral Arkansas Development Council, Inc. | Independence | |
550 9th Street | Izard | |
Post Office Box 3349 | Sharp | |
Batesville, Arkansas 72503 | Stone | |
Telephone: (870) 793-5765 | ||
FAX: (870) 793-2167 | ||
E-mail: nadc_larry@yahoo.com | ||
Mr. Tim Reeves, Weatherization Director | ||
Telephone: (870) 793-5765 Ext. 231 | ||
E-mail: (Does not use e-mail; use Larry Goodwin's) | ||
Financial: Ms. Nancy Phillips, Finance Officer | ||
E-mail: nadc_nancy@yahoo.com | ||
Ms. Sharon Miller, Assistant | ||
E-mail: nadc_sharon@yahoo.com | ||
OHC | Mr. Al West, Executive Director | Benton |
Office of Human Concern, Inc. | Carroll | |
506 East Spruce Street | Madison | |
Post Office Box 778 (mail address only) | Washington | |
Rogers, Arkansas 72757 | ||
Telephone: (479) 636-7301 | ||
FAX: (479) 636-7312 | ||
E-mail: alwest@eohc.org | ||
Jerrie Dutton, Weatherization Director | ||
E-ail: jdutton@e hc.org | ||
OOI | Mr. Roger Ratchford, Executive Director | Baxter |
Ozark Opportunities, Inc. | Boone | |
701 East Prospect 72601 | Marion | |
Post Office Box 1400 | Newton | |
Harrison, Arkansas 72601 | Searcy | |
Telephone: (870) 741-9406 | Van Buren | |
FAX: (870) 741-0924 | ||
E-mail: ooi@alltel.net | ||
Mr. Peter Thomas, Weatherization Supervisor | ||
Telephone: (870) 448-2010 | ||
FAX: (870) 448-2018 | ||
PB-JCEOC | Mr. Charles Cunningham, Interim Executive Director | Arkansas* |
Pine Bluff-Jefferson County Economic Opportunities Commission, Inc. | Cleveland* | |
Post Office Box 7228 (Mail Address Only) | Jefferson* | |
817 Cherry Street | Lincoln* | |
Pine Bluff, Arkansas 71603 | Grant* | |
Telephone: (870) 536-0046 | ||
FAX: (870) 535-7558 | *Transferred to CADC | |
E-mail: pbjceoc@sbcglobal.net | ||
SEACAC | Mr. Larry Henderson, Executive Director | Ashley |
Southeast Arkansas Community Action Corporation | Bradley | |
1208 Myrtle | Chicot | |
Post Office Box 312 | Desha | |
Warren, Arkansas 71671 | Drew | |
Telephone: (870) 226-2668 | ||
FAX: (870) 226-5637 | ||
E-mail: larry.henderson@seacac.com | ||
Ms. Betty Forrest, Weatherization Director | ||
E:mail: betty.forrest@seacac.com | ||
SWADC | Mr. Ricky Pondexter, Executive Director | Hempstead |
Southwest Arkansas Development Council, Inc. | Howard | |
3902 Sanderson Lane | Lafayette | |
Texarkana, Arkansas 71854 | Little River | |
Telephone: (870) 773-5504 | Miller | |
FAX: (870) 772-2974 | Nevada | |
E-mail: swadc@cableone.net | Sevier | |
Mr. Taft Wilson, Weatherization Director | ||
Telephone: (870) 774-1664 Ext. 103 | ||
E-mail: taftwilson@cableone.net | ||
Mr. Buddy Foster | ||
E-mail: buddyfoster@cableone.net | ||
Financial: Mr. Ricky Pondexter (Executive Director) | ||
E-mail: rpondexter@cableone.net | ||
UHDC | Ms. Patricia Atkinson, Executive Director | Conway |
Universal Housing Development Corporation | Franklin | |
301 East Third Street | Johnson | |
Post Office Box 846 | Logan | |
Russellville, Arkansas 72801 | Perry | |
Telephone: (479) 968-5001 | Polk | |
FAX: (479) 968-5002 | Pope | |
E-mail: pat@uhdc.net | Scott | |
Yell | ||
Mr. Loyd Collins, Weatherization Director E-mail: loyd@uhdc.net |
AGENCIES | COUNTIES |
Black River Area Development Corporation (BRAD) | Clay |
1403 Hospital Drive | Lawrence |
Pocahontas, Arkansas 72455 | Randolph |
Jim Jansen, Executive Director | |
(870) 892-5219 | |
Central Arkansas Development Council (CADC) | Lonoke |
722 Gaunt Street | |
Post Office Box 580 | |
Benton, Arkansas 72018 | |
Larry Cogburn, Executive Director | |
(501) 315-1121 | |
Community Action Program For | Cleburne |
Central Arkansas, Inc. (CAPCA) | |
707 Robins Street, Suite 118 | |
Conway, Arkansas 72034 | |
Phyliss Fry, Executive Director | |
(501) 329-3891 | |
Crowley's Ridge Development Council (CRDC) | Craighead |
2801 Fox Meadow Lane | Crittenden |
Post Office Box 1497 | Cross |
Jonesboro, Arkansas 72403 | Greene |
Loyd Price | Jackson |
Executive Director | Poinsett |
(870) 802-7100 | St. Francis |
Woodruff | |
Mid-Delta Community Services, Inc. (M-DCS) | Lee |
Post Office Drawer 745 | Monroe |
Helena, Arkansas 72342 | Phillips |
Margaret Staub, Executive Director | Prairie |
Telephone: (870) 338-6406 |
CONGRESSIONAL DISTRICT 1
AGENCIES | COUNTIES |
Mississippi County, Arkansas Economic Opportunity | Mississippi |
Commission, Inc. (MCAEOC) | |
1400 North Division | |
Post Office Drawer 1289 | |
Blytheville, Arkansas 72316-1289 | |
Sam Scruggs, Executive Director | |
Telephone: (870) 776-1054 | |
Northcentral Arkansas Development Council, Inc. (NADC) | Fulton |
550 9th Street | Independence |
Post Office Box 3349 | Izard |
Batesville, Arkansas 72503 | Sharp |
Larry Goodwin, Executive Director | Stone |
(870) 793-5765 | |
Ozark Opportunities, Inc. (OOI) | Searcy |
701 East Prospect | |
Post Office Box 1400 | |
Harrison, Arkansas 72601 | |
Roger Ratchford, Executive Director | |
(870) 741-9406 | |
Pine Bluff-Jefferson County Economic Opportunities | Arkansas |
Commission, Inc. (PB-JCEOC) | |
817 Cherry Street | |
Post Office Box 7228 | |
Pine Bluff, Arkansas 71611 | |
Iry Rice, Executive Director | |
(870) 536-0046 |
CONGRESSIONAL DISTRICT 2
AGENCIES | COUNTIES |
Central Arkansas Development Council (CADC) 722 Gaunt Street Post Office Box 580 Benton, Arkansas 72018 Larry Cogburn, Executive Director (501) 315-1121 | Saline |
Community Action Program For Central Arkansas, Inc. (CAPCA) 707 Robins Street, Suite 118 Phyliss Fry, Executive Director Conway, Arkanas 72034 (501) 329-3891 | Faulkner White |
Central Arkansas Development Council (CADC) 5620 West 12th Street Ste 9 Little Rock, Arkansas 72204 Larry Cogburn, Executive Director (501) 603-0909 | Pulaski |
Ozark Opportunities, Inc. (OOI) 701 East Prospect Post Office Box 1400 Harrison, Arkansas 72602 Roger Ratchford, Executive Director (870) 741-9406 | Van Buren |
Universal Housing Development Corporation (UHDC) 301 East Third Street Post Office Box 846 Russellville, Arkansas 72801 Patricia Atkinson, Executive Director (501) 968-5001 | Conway Yell Perry |
CONGRESSIONAL DISTRICT 3
AGENCIES | COUNTIES |
Crawford-Sebastian Community Development | Crawford |
Council, Inc. (C-SCDC) | Sebastian |
4831 Armour Street | |
Post Office Box 4069 | |
Fort Smith, Arkansas 72914 | |
Mark Whitmer, Executive Director | |
(501) 785-2303 | |
Office Of Human Concern, Inc. (OHC) | Benton |
506 East Spruce Street | Carroll |
Post Office Box 778 | Madison |
Rogers, Arkansas 72757 | Washington |
Al West, Executive Director | |
(501) 636-7301 | |
Ozark Opportunities, Inc. (OOI) | Baxter |
701 East Prospect | Boone |
Post Office Box 1400 | Marion |
Harrison, Arkansas 72602 | Newton |
Roger Ratchford, Executive Director | |
(501) 741-9406 | |
Universal Housing Development Corporation (UHDC) | Franklin |
301 East Third Street | Johnson |
Post Office Box 846 | Logan |
Russellville, Arkansas 72601 | Polk |
Patricia Atkinson, Executive Director | Pope |
(501) 968-5001 | Scott |
CONGRESSIONAL DISTRICT 4
AGENCIES | COUNTIES |
Central Arkansas Development Council (CADC) | Calhoun |
722 Gaunt Street | Clark |
Post Office Box 580 | Columbia |
Benton, Arkansas 72018 | Dallas |
Larry Cogburn, Executive Director | Hot Spring |
(501) 315-1121 | Ouachita |
Montgomery | |
Pike | |
Union | |
Community Services Office, Inc. (CSO) | Garland |
600 West Grand | |
Post Office Box 1175 | |
Hot Springs, Arkansas 71902 | |
Leon Massey, Executive Director | |
(501) 624-5724 | |
Pine Bluff-Jefferson County Economic Opportunities | Cleveland |
Commission, Inc. (PB-JCEOC) | Jefferson |
817 Cherry Street | Lincoln |
Post Office Box 7228 | Grant |
Pine Bluff, Arkansas 71611 | |
Iry Rice, Executive Director | |
(870) 536-0046 | |
Southeast Arkansas Community Action Corporation | Ashley |
(SEACAC) | Bradley |
1208 Myrtle Street | Chicot |
Post Office Box 312 | Desha |
Warren, Arkansas 71671 | Drew |
Larry Henderson, Executive Director | |
(870) 226-2668 | |
Southwest Arkansas Development Council (SWADC) | Hempstead |
3902 Sanderson Lane | Howard |
Texarkana, Arkansas | Lafayette |
Ricky Pondexter, Executive Director | Little River |
(870) 773-5504 | Miller |
Nevada | |
Sevier |
PRODUCTION SCHEDULE
ENERGY SAVINGS
Energy Savings
An estimate of the amount of energy to be conserved.
The fuel analysis is representative of the typical unit weatherized by each of the subgrantee The analysis provides the data regarding energy conservation.
DOE PROGRAM | AMOUNT | LINE |
Total DOE State Weatherization Allocation | $48,114,415 | (a) |
Total Cost associated with Administration, T&TA, Financial and Energy Audits or 15% of allocation | $7,217,163 | (b) |
Subtract the amount entered in line (b) from Line (a), for total Federal (DOE) funds available to weatherize homes | $40,897,252 | (c) |
State Average Cost per Home or National WAP Program Year Average Cost per Home (i.e., PY2009-$6,500*) | $6,500 | (d) |
Total Estimated Homes to be Weatherized | 5,578 | (e) |
Multiply (e) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from DOE appropriated funds | $32,482 | (f) |
ALL FUNDING SOURCES | |
Total funds (e.g., DOE-WAP, State, Leveraged, LIHEAP, and other non-Federal sources of funds used by the State to weatherize homes | (g) |
Total cost associated with the administration of Weatherization funds or 15% of total funds available to weatherize homes | (h) |
Subtract the amount entered in line (h) from line (g), for total funds available to weatherize homes | (i) |
State Average Cost per Home or Nation WAP Program Year Average Cost per Home (i.e., PY2007 - $2885*) | (j) |
Total Estimated Homes to be Weatherized | (k) |
Multiply (k) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from all funding sources | (l) |
TRAINING, TECHNICAL ASSISTANCE, AND MONITORING ACTIVITIES
TRAINING AND TECHNICAL ASSISTANCE
Milestones and training guidance is based on information received from submissions by each subgrantee
May 21, 2009
State weatherization manager and training coordinator will provide guidance based on ARRA Program regulations and program policies.
August 13-14, 2009
Various new subject matter, as well as updated information will be taught that are directly related to new requirements from DOE (i.e. regional, national conferences & other related sources).
July 13-16, 2010
Implementation of a new conference format designed to allow attendees to select the breakout sessions that they desire to attend. In addition, the conference will unveil major new initiatives including a competitive incentive pool for agencies that achieve their ARRA production goals early; a monitoring rating scale tied to the severity and frequency of findings, a new state WAP logo designed to re-position the state WAP as a leader in residential energy conservation and stepped up public relations efforts.
March & April 2010
Guidance will be provided regarding treatment of pre-1978 homes that may have lead hazards and various other subject matter pertaining to EPA Lead regulations.
July 13, 2010
The Office of Community Services Training staff will conduct a EPA Lead Renovator Certification class for new hires at the state and local level.
October 1 & 2, 2009
Weatherization personnel come together in state wide hands on training. This allows everyone to participate in a wide array of skilled demonstrations needed to professionally show how to‖ perform the different tasks needed on each unit. In addition, two or three units will be selected in advance to perform weatherization installed activities. Similar trainings will be conducted each fiscal year of the grant period.
October 7-8, 2010
Using one of the state training centers, OCS training staff will conduct a statewide hands on training. This year the training will also be used to acquaint the WAP network with the state training centers and to reinforce the new certification requirements.
Monitoring Activities
The Office of Community Services (OCS) receives funding from the Department of Energy (DOE) to implement the Weatherization Assistance Program (WAP). The program is designed to increase the energy efficiency of dwellings owned or occupied by low-moderate income persons, reduce their total residential expenditures, and improve their health and safety, especially low-income persons who are particularly vulnerable such as the elderly, persons with disabilities, families with children, high residential energy users, and households with high energy burden. OCS subcontracts with Community Action Agencies (CAA's) to implement the program at the local level. The WAP has been in existence for over 30 years. The American Recovery and reinvestment Act (ARRA) provided additional funding for WAP. In order to address the high degree of accountability required by ARRA, OCS has hired four (4) additional Program Monitors (PM).
Each Program Monitor will be assigned 4 agencies and will follow the protocol outlined below. The attached organization chart will serve to illustrate the flow of operations within OCS. All staff report to the Program Manager; however, for training purposes, the new Program Monitors will report to their Team Leader.
Each Program Monitor will follow the monitoring protocol listed below which in addition to desk reviews will require a visit to the agency each month.
Subgrantee Desktop Reviews
Subgrantees will be monitored via standardized, periodic desktop monitoring. Desktop program evaluations examine subgrantee reports to assess progress and determine compliance with Federal rules and regulations, goals and objectives of the grant as stipulated in the approved plan, and the reporting and fiscal oversight of subgrantee expenditures. After conducting the desk review, the PM will then schedule a monitoring visit to the agency.
Subgrantees must comply with all reporting requirements mandated by the Recovery Act. To facilitate compliance, subgrantees are required to submit monthly reports on activities and expenditures. Program Monitor desktop reviews will:
* Identify any deficiencies in reporting such as delinquent reports. Where discrepancies exist between planned activities and actual accomplishments reported, the Monitor will follow-up with the subgrantee to determine causes and propose solutions that will correct the discrepancy. These findings will be reported to the Program Manager.
* Be used to report both maj or and minor problems that require resolution, such as significant staffing changes or excessive employee turnover. This information will be provided to the Program Manager and WAP Trainer. Together they will also identify and implement corrective actions.
Onsite Monitoring
Onsite monitoring visits will occur at subgrantee agencies and work sites. Monitors will review a representative sampling of customer files at the agency to determine that proper documentation of service delivery is maintained and that quality control inspections are being performed on each home. In addition, Monitors will:
* Review prior findings to determine existing deficiencies or areas of concern and determine whether those issues have been resolved.
* Inspect of up to 25 percent of homes at various stages of weatherization to ensure compliance with DOE rules and consistency between reported activities and actual measures.
* Conduct quality control inspection of at least 10 percent of completed homes to determine the quality of workmanship and appropriateness of service delivered by each sub-grantee.
* Interview WAP sub-grantee staff and clients to determine whether all tests were performed and appropriate measures installed on each unit.
* Verify that each home/client met program eligibility guidelines.
* Verify that each home received a Final Inspection conducted by the sub-grantee before the home was reported to the OCS as complete.
* Track expenditures from purchase to inventory to installation on the unit.
* Submit a written report to the Team Leader who will review it and submit it to the Program Manager. After review by the Program Manager, the report will be finalized and submitted to the Assistant Director for signature.
Fiscal Review
During each field visit, Program Monitors will examine previous subgrantee invoices and expenditure reports and verify that they match the agency general ledger. A sample of payments will be examined to verify the existence of documentation that supports the charges, that payments were made to vendors and that payments are allowable under program rules and regulations.
The books and records for any program activities allocated to or charged back to the WAP funds are also subject to review by the Program Monitor. If the Program Monitor notes a problem with allocations or charge backs, the findings will be noted in the report. If training and technical assistance is warranted, it will be provided to the subgrantee. Subsequent visits by the Program Monitor will verify that the problem has been corrected or that additional action is necessary.
OCS WAP MONITORING PROCEDURE -
Using the Monitoring Instrument, review the following areas:
D File documentation, including income verification
D Compliance with state & federal regulations
D Compliance with state weatherization assistance program specifications
D Completed project inspection
D Performance testing of homes
D Inventory control
D Health & safety inspection
n Audit results
D Resource accountability
D Work quality
D Fiscal controls
Who to meet with:
D Agency Coordinator D Fiscal Officer D Crew members D Participants
Routine Program Evaluation Outline:
Field Test Detail
Inspection of completed houses, with the accompaniment of the local agency auditor/inspector, provides an opportunity to provide on-site technical assistance. Various installation techniques, quality control issues, or test procedures may be discussed during the course of performing the inspection.
Diagnostic testing is performed, including blower-door tests, combustion safety tests, and duct leakage tests. The test results are compared with those noted in the participant file.
Set-up values of the NEAT/MHEA audit are checked to ensure they are current and accurate, that staff is proficient in the use of the NEAT/MHEA audit, and that it is used as directed by OCS.**Exemplary practices, successful approaches, or creative ideas in the operation of the local program will be identified and noted.**
Crew Health and Safety procedures will be checked for compliance with OCS Health and Safety Plan as contained in the DOE State Plan.
At the conclusion of the monitor's visit, an exit conference will be conducted with the Program Coordinator and the Executive Director. If there are deficiencies, a recommended course of action will be agreed upon.
Every effort will be made to complete and mail a final report to the Executive Director and Program Coordinator within one week of the monitor visit. The agency will submit a written response providing assurance that identified problems are resolved in a timely manner and documented.
Reference Material
Technical procedures adopted for the weatherization program, include:
* Blower Door and Air Sealing Procedures, which are used to determine a baseline goal for directing air-sealing work of the building envelope.
* Duct Pressure Test Procedures are the standards by which to measure the effectiveness of the HVAC system. The pre- and post weatherization test information is required to be collected and recorded in each client file.
* The Combustion Safety Test Procedures establish worst-case depressurization, spillage, flue draft, carbon monoxide, as well as a visual inspection. This procedure also contains safety thresholds. These tests must be performed and recorded, at a minimum, at the time of audit and final inspection. The test report form is to be completed on all homes that contain combustion appliances and maintained in the participant file.
Evaluation Tools and Equipment
The following tools and equipment will be used by Program Monitor to help determine satisfactory work performance:
Levels of Agency Performance
As a result of the monitoring process, the Program Monitor will assess the subgrantee an assign a level of performance based upon the categories listed below:
Exemplary: Exceeds program expectations. Program is visionary, excels in all program aspects, highly responsive and innovative. Files are complete, organized and accurate. Administrative systems are good models for the entire network. Service delivery routinely exceeds targets and goals. Material installation consistently meets standards. Workmanship is good quality.
Stable: Meets program expectations. Activities are generally accurate, effective, organized, sound, proficient, and proactive. Good administration systems. Files are generally complete, organized and accurate. Overall program delivery is effective and sound. Staff is proficient in diagnostics. Material installation consistently meets standards. Workmanship is good quality.
Vulnerable: Noncompliance issues. Sometimes meets program expectations. Marginal administrative systems exist. File information inconsistent. Overall program delivery has gaps. Diagnostics are inadequate. Material installation sometimes meets standards. Workmanship is inconsistent.
At-Risk: Frequently does not meet program expectations. Inadequate, poor, substandard, incomplete, or deficient documentation exist. There is poor communication between state and agency staff Inadequate administrative systems exist. Files are incomplete or inaccurate. Overall program delivery is substandard. Diagnostic work is deficient. Material installation and/or workmanship do not meet program standards.
Levels of Agency Performance and Program Evaluation (PE) Frequency High Performance or Exemplary Agencies
By way of monitoring review, an exemplary agency demonstrates performance that meets or exceeds expectations in the following areas:
* No Health and Safety finding as identified in previous monitoring report.
* No procedural findings related to program rules, and policies and procedures
* No findings related to weatherization in the annual agency audit.
* Provides comprehensive services utilizing the latest building science and renewable technology, in a cost-effective manner in accordance with State of Arkansas Weatherization Assistance Program guidelines.
* Agency unit production is high relative to funding.
* Agency routinely exceeds monthly production goals.
* Few incomplete or pending units at month end.
* Agency staff routinely attends OCS trainings and obtain required certifications in a timely way.
* No "at-risk" elements are found in any major category.
The Program Monitor will determine whether this standard is met during the final visit.
Stable Agency Performance
OCS expects every agency to meet this standard of performance:
* Compliance with maj or program requirements, such as, lead-based paint procedures, cost allocation plan/indirect rate, required contractor information.
* No more than one program specific finding in the annual audit.
* No more than one fiscal specific finding in the annual audit.
* Staff well trained in performance of specific job duties.
* Complete and organized files.
* Sufficiently detailed scopes of work.
* NEAT/MHEA documentation is current and consistent with billing.
* Staff proficient in use NEAT/MHEA software.
* Evidence NEAT/MHEA is run with actual and true pre-post data (including costs).
Vulnerable Agency Performance
Agency's performance is deficient in some or all of the following levels of performance:
* Compliance with maj or program requirements, such as, lead-based paint procedures, cost allocation plan/indirect rate, required contractor information.
* No more than one program specific finding in the annual audit.
* No more than one fiscal specific finding in the annual audit.
* Staff well trained in performance of specific job duties.
* Complete and organized files.
* Complete scopes of work
* NEAT/MHEA documentation is current and consistent with billing.
* Staff proficient in its use
* Evidence NEAT/MHEA is used with actual and true pre-post data (including costs).
At-Risk Agency Elements At-risk agencies may be identified as a result of a variety of factors that may include:
Performance Findings Correction Process
Milestones
LEVERAGING ACTIVITIES
Leveraging Activities - Other Sources None.
DOE Funded Leveraging
The state will leverage utility funds and other non-federal funds where possible. However, DOE funds will not be expended in this process.
Subgrantees will administer the Arkansas Weatherization Program, which is contracted through the largest Community Action Agency in the state. The program will allow subgrantees to use DOE vehicles/equipment for use in the Arkansas Weatherization Program for non-DOE houses. Subgrantees will use a cost allocation plan to determine the amount of funds to be reimbursed by the DOE program for use of its vehicles/equipment.
POLICY ADVISORY COUNCIL
Arkansas Policy Advisory Council Meetings
The PAC will meet on July 30, 2010, for the purpose of holding a public hearing on amendments to the 2009-2012 American Recovery and Reinvestment Act State Weatherization Plan.
PAC members are involved in weatherization activities such as training and Weatherization Day activities and leveraging funds. Entergy is represented on the PAC and funds some weatherization activities of subgrantees each year. The State Energy Office is represented on the PAC and provides client education material for weatherization clients. Rural Development is represented on the PAC and provides funding to some weatherization subgrantees for housing rehabilitation.
WEATHERIZATION ASSISTANCE PROGRAM POLICY ADVISORY COUNCIL MEMBERS
TERM OF SERVICE
NAME/ADDRESS/PHONE | GROUP/ORGANIZATION REPRESENTED | EXPIR. DATE |
Thomas E. Green P.O. Box 1437/S330 Little Rock, AR 72203 Phone: (501) 682-8715 | Office of Community Services Ex-Officio | N/A |
Rita Byers Main Stream 300 South Rodney Parham Rd., Ste. 5 Little Rock, AR 72205-4774 Phone: (501) 280-0012 FAX: (501) 280-9267 E-mail: ritabyers@yahoo.com | Elderly and Handicapped | 1/11 |
Al West, Vice President Office of Human Concern P.O. Box 778 Rogers, AR 72757 Phone: (479) 636-7301 FAX: (479) 636-7312 E-mail: alwest@ohc.org | Weatherization Subgrantee CAA Executive Director | 1/11 |
Beverly Palmer Central Arkansas Development Council P.O. Box 580 Benton, AR 72018 Phone: (501) 315-1121 FAX: (501) 778-9120 E-mail: bpalmer@cadc.cc | Weatherization Director | 1/11 |
Mark Whitmer, Chair Crawford-Sebastian Community Development Council, Inc. 4831 Armour Street P.O. Box 4069 Fort Smith, AR 72914 Phone: (479) 785-2303 FAX: (479) 785-2341 E-mail: mwhitmer@cscdccaa.org | Weatherization Director At Large Position | 1/11 |
Susan Recken AR Department of Economic Development #1 Capitol Mall Little Rock, AR 72201 Phone: (501) 682-7334 FAX: (501) 682-2703 E-mail: srecken@1800ARKANSAS.com | At Large Position | 1/11 |
Martie North, V.P., and Director of Community Development 7500 Cantrell Road Little Rock, AR 72207 Phone: (501) 978-2234 E-mail: mnorth@bankozarks.com | At Large Position | 1/11 |
Kenny Gunn, Weatherization Dir. Crowley's Ridge Development Council, Inc. P.O. Box 16720 Jonesboro, Arkansas 72403-1497 Phone: (870) 802-7100 ext. 120 E-Mail: kennygunn@crdcnea.com | At Large Position | 1/11 |
William Taft Wilson Weatherization Director Southwest Arkansas Development Council, Inc. 3902 Sanderson Lane Texarkana, Arkansas 71854 Phone: (870) 773-5504 E-Mail: taftwilson@cableone.net | At Large Position | 1/11 |
Kelly Lassiter, Manager Customer & Employee Relations CenterPoint P.O. Box 751 Little Rock, AR 72203 Phone: (501) 377-4746 FAX: (501) 377-4725 E-mail: kelly.lassiter@centerpointenergy.com | Public Utilities | 1/11 |
Patricia Atkinson Universal Housing Development Council P.O. Box 847 301 Third Street Russellville, AR 72801 Phone: (479) 968-5001 FAX: (479) 968-5002 | Housing | 1/11 |
Jamie Stringfellow ENTERGY 1405 Hwy. 62 SW Mountain Home, AR 72653 Cell: (870) 866-6005 Home: (870) 425-5178 E-mail: jstring@entergy.com | Public Utilities | 1/11 |
Jane Todd Public Service Commission P.O. Box C-400 Little Rock, AR 72203 Phone: (501) 682-5988 FAX: (501) 682-5882 E-mail: janie_gray@psc.state.ar.us | Public Service Commission | 1/11 |
Lawrence McCullough Rural Development USDA Service Center Federal Building, Room 3416 700 W. Capitol Avenue Little Rock, AR 72201-3225 Phone: (501) 301-3237 FAX: (501) 301-3290 E-mail: Lawrence.mccullough@ar.usda.gov | Housing | 1/11 |
ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL BY-LAWS
The name of the Council shall be the Arkansas Weatherization Policy Advisory Council (PAC).
The purpose of the PAC shall be to promote the full development and utilization of the State's weatherization resources.
The PAC shall be appointed by the Office of Community Services' Assistant Director in consultation with the State Weatherization Directors and PAC, consistent with federal regulations. Membership shall consist of no more than fifteen members representing the following groups or organizations:
CAA Executive Director Weatherization Directors (2)
-Other h. Public Service Commission i. Housing (2)
The term of office of PAC members shall be for three years and may be appointed to serve consecutive terms. Appointments shall be made during the regular meeting of the first quarter of the calendar year.
Members missing three consecutive regular meetings without cause, as determined by the total PAC membership, will be replaced at the next regular meeting of the PAC.
The PAC shall serve in an advisory capacity and will function as follows:
Program;
The officers of the PAC shall be the Chairperson and Vice Chairperson.
The Nominating Committee shall present a slate of officers in advance of the voting meeting. Additional nominations may be made from the floor. From this slate, the nominee receiving the majority vote shall be the officer.
Chairperson: The Chairperson shall preside at all meetings of the PAC and perform all such services as are usually performed by the Chairperson of an organization and shall perform such duties as may be requested by the PAC and shall be ex-officio member of all committees except the Nominating Committee.
Vice Chairperson: The Vice Chairperson shall discharge the duties of the Chairperson in the absence of the Chairperson or in the event of his inability to act.
The PAC shall meet on the fourth Tuesday of the third month of each quarter or at other times as specified by the Chairperson.
The Chairperson may call special meetings of the PAC as required. Upon receipt of written request from a majority of members of the PAC, the Chairperson shall call a special meeting of the PAC to convene within ten days.
Five members of the PAC shall constitute a quorum for the transaction of business.
All actions of the PAC shall be determined by a majority vote of the members present and voting, except the adoption and amendment of the By-laws which shall be by a two-thirds vote of the members present. Proxy voting shall be allowed by persons authorized to attend and represent a member of the PAC.
The Chairperson and the Assistant Director of the Office of Community Services or designee shall be responsible for ordering the business of the PAC.
Robert Rules of Order shall govern the procedures of the PAC.
The By-laws may be amended at any regular meeting of the PAC by a two-thirds vote of the members present, provided that the proposed amendment has been submitted in writing and made available to all members at least two weeks prior to the meeting at which a vote is taken.
HEARINGS AND TRANSCRIPTS
ADJUSTMENTS
TO
ON-LINE INFORMATION
ADJUSTMENTS TO ONLINE INFORMATION
The maximum average for FY 2009-2012 is $6,500 per unit.
The expenditure limit for Health and Safety Measures is 20% of the average per dwelling unit cost limitation.
The State will use 200% of the poverty guidelines as the eligibility criteria.
The Department of Energy definition of income will be used.
MISCELLANEOUS
MISCELLANEOUS
ENERGY AUDIT:
Arkansas uses NEAT and will use the mobile home energy audit developed by DOE contract.
SUCCESS STORIES:
Arkansas will report success stories using the DOE prescribed format.
FINANCIAL AUDITS:
The State office and each subgrantee has a Single Agency Audit in compliance with Circular A-133.
The State will use Training and Technical Assistance funding to conduct a Special Audit of the Pine Bluff Jefferson County Economic Opportunity Commission, Inc. as a final close out of the old program prior to implementing the restructured program.
REPORTING:
Arkansas will comply with all of DOE's ARRA reporting requirements.
The State will work with a local educational institution to comply with request for information related to the National Weatherization Assistance Program Evaluation.
ASSURANCES
AND
CERTIFICATIONS
CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applications should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions on Lobbying," and 34 CFR Pad 85, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements or Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Energy determines to award the covered transaction, grant, or cooperative agreement.
The undersigned certifies, to the best of his or her knowledge and belief that:
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 3 1, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
____________________________________________________
falsification or destruction of records, making false statements, or receiving go,- property,
____________________________________________________
This certification is required by the Drug-Free Workplace Act of 1988 ( Pub. L. 100-690, Title V, Subtitle D) and is implemented through additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May 25, 1990.
ALTERNATE I
(GRANTEES OTHER THAN INDIVIDUALS)
that, as a condition of employment under the grant, the employee will:
Place of Performance.
(Street address, city, county, state. zip code)
Office of Community Services____________
7th & Main Streets, Pulaski County___________
Little Rock, Arkansas 72201_____________
Check if there are workplaces on file that are not identified here
Applicant organizations which am described in section 501(cX4) of the Internal Revenue Code of 1986 and engage in lobbying activities after December 31, 1995, shall not be eligible for the receipt of Federal funds constituting an award, grant, or loan. Section 501(cX4) of the Internal Revenue Code of 1986 covers:
Civic leagues or organizations not organized for profit but operated exclusively for the promotion of social welfare, or local associations of employees, the membership of which is limited to the employees of a designated person or persons in a particular municipality and the net earnings of which are devoted exclusively to charitable, educational or recreational purposes.
As set forth in the Lobbying Disclosure Act of 1995 ( Public Law 10465, December 19, 1995), as amended ["Simpson-Craig Amendment,‖ see Section 129 of The Balanced Budget Down-payment Art I (Public Law 104-99, January 26, 1996)], lobbyinq activities is defined broadly. (See section 3 of the Act.)
The undersigned certifies, to the best of his or her knowledge and better that: it IS NOT an organization described in section 50 1 (cX4) of the Internal Revenue Code of 1986; OR that it IS an organization described in section 50 1 (cX4) of the Internal Revenue Code of 1986, whid4 after December 31, 1995, HAS NOT engaged in any lobbying activities as defined in the Lobbying Disclosure Act of 1995, as amended.
ALTERNATE II (GRANTEES WHO ARE INDIVIDUALS)
___________number(s) of each affected grant.________________________________
U.S. DEPARTMENT OF ENERGY GOLDEN FIELD OFFICE
FINANCIAL ASSISTANCE PRE-AWARD INFORMATION SHEET
Grantee: Arkansas Office of Community Services__________________
Grant No.: DEFG44-02R410841__________________ Amendment No.: ________________
() A university or other institution of higher education or an organization of the type described in Section 501(c)(3) of the Internal Revenue Code of 1954 (26 USC 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or
() An organization of the type described in Section 501(c)(4) of the Internal
Revenue Code of 1954 (26 USC 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or
() A nonprofit scientific or educational organization qualified under a State nonprofit organization statute. Please identify the statute.
() A small business concern as defined at Section 2 of Public Law 85-536 (15 USC 632) and implementing regulations of the administrator of the Small Business Administration.
(X) None of the above.
Recipients who have checked NONE OF THE ABOVE have the right to request, in advance or within 30 days after execution of the grant, in accordance with applicable statutes and DOE Procurement Regulation (9.9109-6) a waiver of all or any part of the rights of the United States in Subject Inventions. If the grantee intends to request a waiver to such invention rights pursuant to DOE PR 99.109-6, please indicate:
() I intend to request an advance waiver in accordance with DOE PR 9-9.109-6.
(X) I do not intend to request an advance waiver.
It is DOE policy for a grant award based on a proposal that, in consideration of the award, the Government shall obtain unlimited rights in the technical data contained in the proposal unless the grantee marks those portions of the technical information which he asserts as "proprietary data" or specifies those portions of such technical data which are not directly related to or will not be utilized in the work to be funded under the grant. Accordingly, please indicate:
(X) No restrictions on Government rights in the proposal technical data; or
() The following identified technical data is proprietary or is not directly related to or will not be utilized in the work to be funded under the grant:
The Rights in Technical Data clause proposed to be used for this grant may not permit the utilization of proprietary data in the grant work or, if the use of proprietary data is permitted, may not be adequate to meet programmatic requirements. Use of data which is proprietary may, prevent you from meeting, the data requirements of the grant (including delivery of data). Your attention is particularly drawn to the use of LICENSED COMPUTER SOFTWARE.
Please indicate that you have reviewed the requirements in the technical scope of work and to the best of your knowledge:
() Proprietary data as follows will be utilized in the grant work:
() No LICENSED COMPUTER SOFTWARE will be utilized in the grant work.
Microsoft Word for Windows, Windows XP, Microsoft Office 2003, Excel, and Word Perfect___________________________________________
The Recipient is a:
() Individual
() Partnership
(X) State or Local Government
() Joint Venture
If the Recipient does not have an Internal Revenue Service (IRS) assigned Employer
Identification. Number (EIN), Grantee SSN is _________________________ . (See block 5 of Grant Application, Standard Form 424.)
Grantee DUNS Number is 26-07NT43109 . For assistance in obtaining a DUNS Number, call DUNN & Bradstreet at 1-800-333 -0505. The offeror should be prepared to provide the following information to DUNN & Bradstreet:
In accordance with 10 CFR 1040, the recipient is required to appoint a person as the Affirmative Action Officer to be responsible for Civil Rights matters. The person you appoint should be knowledgeable of 10CFR 1040, Nondiscrimination in Federally Assisted Programs. You are also responsible for prominently displaying reasonable numbers of Civil Rights posters at your facility. A copy of 10 CFR 1040 can be found at www.pr.doe.gov/1f040 toc.html and the poster at www.eren.doe.gov/golden/paf.html. Copies can also be obtained from your awarding DOE office.
Doris Wright has been appointed as the Affirmative Action Officer and has familiarized himself/herself with 10 CFR 1040 . DOE Civil Rights posters have been displayed prominently and in reasonable numbers at our facility.
Organization Name Office of Community Services Phone: _(501) 682-8729 _ and address P.O. Box 1437/Slot S330__ Fax: _(501) 682-6736__
Little Rock, Arkansas 72203 E-mail: Doris.Wright@arkansas.gov
I certify that the above information is complete and accurate to the best of my knowledge.
__________________________________________ __________________
Signature Date
Thomas E. Green, Assistant Director
Name and Title of Authorized Representative
ENERGY AUDIT PLAN
ENERGY AUDIT PLAN
RE: Weatherization Program Notice
WAIVER AUDIT APPROVAL PROCEDURES (REVISED)
The Arkansas Weatherization Program uses the National Energy Audit (NEAT) and Mobile Home Energy Audit (MHEA).
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-WAP monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been submitted previously.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is a SEER 13. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be used and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower door test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater than or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater than or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been submitted previously.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-ARRA monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be use and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower door test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater to or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have a SIR greater than or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-WAP monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be use and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater than or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater than or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is updated annually and approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system are considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater to or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-ARRA monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be used and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower door test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater than or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Approval Criterion: The energy audit procedures must assign priorities among weatherization materials in descending order of SIR and must account for interaction between architectural and mechanical measures. After adjusting the estimated fuel cost savings for interaction between measures, the energy audit procedures must eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater than to or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is updated annually and approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater to or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-WAP monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be use and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater to or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater than to or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-ARRA monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be use and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower door test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than a SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater than or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater than or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-ARRA monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower door doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be use and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower door test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater than or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater than or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is updated annually and approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater to or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
Submittal Requirement: In addition to the items listed below, the submittal package must include the energy audit procedures. This could include: a copy of the auditors' manual, a description of how energy audits are conducted and how different audit findings affect the auditor's actions and recommendations; and/or the detailed instructions for the data collections forms.
Submittal: The instruction manuals provided by DOE for use of NEAT and MHEA will be used.
Submittal Requirement: The submittal package must include a list of all the weatherization materials/measures that the audit considers. Those weatherization materials/measures to be funded with DOE-ARRA monies should be noted. The submittal package must also include a statement that the requirements of Appendix A will be followed.
Submittal: Material costs will depend on solicited cost in each area. The subgrantee actual costs will be verified during monitoring visits by comparing contracts, invoices, and other cost data to NEAT and MHEA program files. General Heat Waste materials used will be coupled with Blower Door testing to determine the point at which the measures are not cost effective. All materials will conform to standards that apply from Appendix A.
Submittal Requirement: The narrative portion of the submittal package should state the type of weather data used, the published source of the weather data, the geographic locations for which the weather data will be used, and how the energy savings calculations use the weather data.
Submittal: The subgrantees will use the weather data from the NEAT and MHEA file most appropriate for local conditions, e.g., Little Rock, AR; Fort Smith, AR; Joplin, MO; Springfield, MO; Memphis, TN; Jackson, MS; Shreveport, LA.
Submittal Requirement: The narrative portion of the submittal package must describe the energy savings calculation algorithms (methods) and assumptions. Assumptions include a range of variables such as treatment of buffered envelope surfaces, treatment of solar insulation, wind, humidity, CD factor, if applicable, etc. It does not include default values which can be changed by the auditor.
Submittal: NEAT and MHEA are the energy audits used. The energy savings methods and assumptions are contained in the audits.
Submittal Requirement: In addition to the narrative description of the energy savings calculation methods and assumptions required by approval criterion #4, the submittal package should also include the input data, assumptions, and audit results (recommended measures) for two sample dwelling units typical of those weatherized by grantee's program.
Submittal: Audit results of two sample dwelling units of frame houses and audit results of two sample dwelling units of mobile homes have been previously submitted.
Submittal Requirement: Include the figures used for the lifetime of the materials and for the costs of materials and installation. State the sources of this information and how the values compare with current actual costs and lifetime values presently used.
Submittal: The number of years used for the lifetime of the materials to be considered by NEAT and MHEA is included in the software approved by the Department of Energy and will not be changed by Arkansas.
Submittal Requirement: Describe how the energy audit procedures consider the rate of energy use. The energy audit procedures must consider energy efficiency as well as total energy savings. For example, replacing an existing space heater, currently heating one room, with a more energy efficient space heater, capable of heating several rooms, may not save any energy. However, the occupants would gain the use of more of their dwelling unit. If not handled as a health and safety measure, this measure would have to be cost justified by the audit. The only way to cost justify this measure would be to impute energy savings by calculating the amount of energy the inefficient space heater would have used to heat the several rooms now heated by the efficient space heater, and subtracting the estimated energy use of the new efficient space heater.
Other examples include instances where the occupant cannot afford to heat the dwelling to an adequate temperature or operate the furnace at all. Installing insulation and tuning up the furnace may now make the use of the furnace affordable. However, energy use is increased, not decreased. Again, if not handled as a health and safety measure, energy savings would have to be imputed to cost justify the insulation and/or the furnace tune-up through the audit. While not mandatory within the audit software, if used, the overall energy audit procedures must consider these types of circumstances.
Submittal: Arkansas will use all shell and equipment measures listed in the SETUP option of NEAT and MHEA. Emphasis on correct material and labor costs will ensure the SIR ranking is valid and can be applied until funds available for the dwelling are exhausted or the SIR becomes too small. Space heaters are justified as a health and safety measure. Heating system replacement will be a minimum of 85% Energy Efficiency Rating. The standard to replace constant burning pilot with electric ignition device on gas-fueled furnaces or boiler will conform to standards listed in Appendix A. All insulation will be installed at R-Values recommended by NEAT and MHEA.
Submittal Requirement: In States where cooling needs are significant, the list of weatherization materials/measures considered by the audit should include cooling measures. The narrative portion of the submittal package should describe how the energy audit considers cooling measures, including the algorithms and assumptions used. Internal gains, latent loads, and solar incidence must be considered.
DOE considers States with over 2,000 cooling degree days per year (65°F base) to have significant cooling needs and expect their audits to consider cooling measures. States with between 1,300 and 2,000 cooling degree days, whose audits do not consider cooling measures, must provide an adequate explanation why cooling measures are not considered.
Submittal: The only cooling measures installed will be those recommended by NEAT and MHEA. The standard for air conditioner replacement is an SEER 11. Materials for cooling measures will conform to standards listed in Appendix A.
Submittal Requirement: Describe the advanced diagnostic and assessment techniques that can be used as part of the energy audit. Such techniques may include blower doors, infrared cameras or detectors, various furnace testing procedures, health and safety testing, psychrometers, duct-leakage testing, bypass testing, etc. Describe how the results of this diagnostic work would be used and how the energy audit would consider the results of these techniques.
Submittal: An audit will be conducted on each house, as opposed to a priority list. Likewise, a blower test will be conducted on each house. The default contained in the audit will not be used except under circumstances where the house is in such state of repair that an initial blower test cannot be conducted. Diagnostic equipment will be used to determine carbon monoxide levels on houses containing gas appliances before and after weatherization. Health and safety hazard costs will be keyed into the audits and will not be considered in the SIR. However, health and safety costs will be included in the maximum averages allowed by the Department of Energy.
Submittal Requirement: Describe how the energy audit determines energy use and how this value is verified.
Submittal: Fuel costs that will be used will be determined by each subgrantee by conducting yearly averages.
Submittal Requirement: Show the SIR equation used by the audit and describe how future fuel cost savings are discounted to present value. If the State elects not to use the discount rate provided by DOE, show the discount rate to be used and its published source. Describe how fuel cost escalation is treated and show these factors, or refer to their source. (The discount and fuel cost escalation rates may be given here or under #16.) Show the costs included in the denominator of the SIR equation.
Submittal: The state assures that the discounted savings-to investment ratio will be greater or equal to one by using the discounted rate provided by DOE. Local subgrantees determine fuel cost escalation by contacting the local fuel supplier. State monitors verify this during their routine monitoring visits.
Submittal Requirement: Describe how the energy audit accounts for the interaction between architectural and mechanical measures. Describe how, when moving from an architectural to a mechanical measure (or vice versa), the energy audit procedures adjust the estimated fuel cost savings of measures with lower non-interacted SIRS. Show that the energy audit procedures eliminate any measure whose interaction-adjusted SIR is less than one.
Submittal: NEAT and MHEA approved energy audits eliminate measures with less than an SIR of one and provide for the interaction between architectural and mechanical measures.
Submittal Requirement: Show the equation for the overall SIR used by the audit and describe how the energy audit ensures that the overall SIR is greater than or equal to one. List the costs included in the denominator of the overall SIR equation.
Submittal: The DOE approved audits provide for the inclusion of incidental repairs (including material, labor, and on-site supervisory personnel) in the overall SIR to assure that the overall SIR is greater to or equal to one.
Submittal Requirement: Describe how the energy audit procedures identify health and safety hazards to be abated with DOE funds and how the material and labor costs of health and safety abatement are determined on each home.
Submittal: Health and safety hazards to be abated are contained in the health and safety plan that is included in the state plan that is approved by DOE.
Submittal Requirement: Describe how the energy audit procedures treat the dwelling unit as a whole system. Specifically, describe how the energy audit procedures examine the heating and cooling system, the air exchange system, and occupants' living habits and needs. Explain how the audit procedures make necessary adjustments to the priority of weatherization materials in response to these examinations and how these adjustments are documented.
Submittal: The energy efficiency rating of the heating system and the SEER of the cooling system is considered in calculation of the SIR. The air exchange system is determined by use of the blower door before and after weatherization. Carbon monoxide levels are determined by use of a detector. Occupant's living habits and needs are determined for use in installing digital thermostats. All of these factors are documented in the client file.
Submittal Requirement: If not specified under #11, state the discount and fuel cost escalation rates to be used and their published source (if the DOE-provided discount rate is not used).
Submittal: DOE provided discount rate is used, as stated in #11.
Submittal Requirement: Provide any priority lists to be used and explain how the priority lists were developed. State the energy audit on which the priority lists are based and how it complies with §440.21(H), if different than the audit being submitted. If seeking approval just for a revalidated priority list(s), give the name of waiver audit and when it was approved. Describe the circumstances that will require a site-specific audit rather than the use of the priority lists and the audit to be used in such circumstances (in compliance with §440.12(h)).
Submittal: Priority lists are not used.
Submittal Requirement: Describe how the representative sample of typical dwelling units for each major dwelling type was determined. Some States have indicated that fuel type and construction factors (assemblies) predict energy use (and weatherization energy savings) better than dwelling type. DOE will accept a representative sample determined on this basis, provided an adequate explanation is given to substantiate this method. Assuming the same representative sample was used for the priority lists and the GHW lists addressed in #19, only one discussion under #18 is required. If the samples for priority lists and GHW lists are different, a separate discussion of each is required, plus an explanation of why different samples were used.
Submittal: Priority lists are not used. General Heat Waste measures are required to have an SIR greater than or equal to one. Arkansas has only two typical dwelling units, the mobile home and the frame house. Two sample audits for each have been previously submitted.
Submittal Requirement: Provide any lists of general heat waste reduction weatherization materials to be used and state the circumstance under which such materials are presumed to be cost-effective. Describe how the lists were developed including the energy audit on which the lists are based. If different than the audit being submitted, describe how the audit on which the GHW list is based complies with §440.21(h). Provide documentation of a representative number of site-specific energy audits showing how these materials, in the circumstances and the amounts, were determined.
Under #18 above, describe how the representative sample of typical dwelling units was determined for the GHW list. See #18 for the discussion of representative samples.
Submittal: General Heat Waste measures will be required to have an SIR greater than or equal to one prior to installation on unit.
ELIGIBLE POPULATION
General Description
Low-Income means that income in relation to family, which: is at or below 200 percent of the poverty level determined in accordance with criteria established by the Director of the Office Management and Budget, except that the Secretary may establish a higher level if the Secretary, after consulting with the Secretary of Agriculture and the Secretary of Health and Human Services, determines that such a higher level is necessary to carry out the purposes of this part and is consistent with eligibility criteria established for the Weatherization Program under section 222 (a) (12) of the EOA of 1964.
Documentation of client income is kept in the client file.
Children means dependents not exceeding 19 years.
An estimate of the number of eligible dwelling units in which the elderly reside. There is an estimated 62,965 eligible dwelling units in which the elderly reside.
An estimat9e of the number of eligible dwelling units in which the handicapped reside.
There was no information in the census report that provided an estimate of the number of eligible dwelling units in which the handicapped reside. The Division of Rehabilitation Services stated that 16.8% of all dwelling units in the State are occupied by the handicapped. We can, therefore, assume that 16.8% of all eligible dwelling units are occupied by the handicapped.
The extent to which priority will be given to the weatherization of single family or other high energy consuming dwelling units.
The DOE Point System will be used to prioritize applications from the elderly and handicapped low income persons. Priority is given to the elderly and handicapped who live in single dwellings or other high energy consuming units. Children have been added to the priority system.
There are no Indian Tribes in Arkansas.
Selection of Area to be Served
An explanation of the method used to select each area to be served by a weatherization project.
The Office of Community Services implements the Weatherization Program through 15 subgrantees. All seventy-five counties in the State are served by a Weatherization project.
Priorities
The DOE Point System gives priority to the elderly and persons with disabilities.
CLIMATIC CONDITIONS
Climatic Conditions
Heating and Cooling Degree Days was obtained from the Arkansas Energy Office. The Department of Energy provided energy audit for single family frame and mobile homes is used. The weather data provided by DOE is used in these audits.
HEATING AND COOLING DEGREE DAYS
County | Reporting Station | Normal 30 Year Heating Degree Day | Normal 30 Year Cooling Degree Day | Heating & Cooling Degree Days | 0.5 x (LDD - SminDD) ___________________ x xo (SmaxDD - SminDD) |
Arkansas | St. Charles | 3061 | 2025 | 5086 | 23.98 |
Ashley | Crossett | 2488 | 2118 | 4606 | 00.00 |
Baxter | Mtn. Home | 3852 | 1551 | 5403 | 39.81 |
Benton | Gravette | 4034 | 1471 | 5505 | 44.90 |
Boone | Harrison | 3884 | 1447 | 5331 | 36.21 |
Bradley | Warren | 2577 | 2231 | 4808 | 10.09 |
Calhoun | *None | 2639 | 2203 | 4842 | 11.79 |
Carroll | Eureka Springs | 3787 | 1528 | 5315 | 35.41 |
Chicot | *None | 2601 | 2156 | 4657 | 2.53 |
Clark | Arkadelphia | 2838 | 2070 | 4908 | 15.08 |
Clay | Corning | 3678 | 1773 | 5451 | 42.21 |
Cleburne | *None | 3467 | 1768 | 5235 | 31.42 |
Cleveland | *None | 2627 | 2190 | 4817 | 10.04 |
Columbia | Magnolia | 2468 | 2179 | 4647 | 2.05 |
Conway | Morrilton | 3131 | 2004 | 5135 | 26.42 |
Craighead | Jonesboro | 3352 | 1938 | 5290 | 34.16 |
Crawford | *None | 3587 | 1754 | 5341 | 36.71 |
Crittenden | *None | 3337 | 1869 | 5206 | 29.97 |
Cross | *None | 3354 | 1875 | 5229 | 31.12 |
Dallas | Fordyce | 2627 | 2190 | 4817 | 10.54 |
Desha | Dumas | 2713 | 2194 | 4907 | 15.03 |
Drew | Monticello | 2694 | 2075 | 4749 | 7.14 |
Faulkner | Conway | 3049 | 1985 | 5034 | 21.38 |
Franklin | Ozark | 3199 | 1962 | 5161 | 27.72 |
Fulton | Mammoth Spring | 3959 | 1512 | 5471 | 43.20 |
Garland | Hot Springs | 2729 | 2205 | 4934 | 16.38 |
Grant | Sheridan | 2968 | 1936 | 4904 | 14.88 |
Greene | Paragould | 3538 | 1945 | 5483 | 43.80 |
Hempstead | Hope | 2928 | 2011 | 4939 | 16.63 |
Hot Spring | *None | 2954 | 1906 | 4860 | 12.68 |
Howard | Nashville | 3025 | 1940 | 4965 | 17.93 |
Independence | Batesville | 3780 | 1594 | 5374 | 38.36 |
Izard | *None | 3816 | 1572 | 5388 | 39.06 |
Jackson | Newport | 3242 | 1952 | 5194 | 29.52 |
Jefferson | Pine Bluff | 2800 | 2314 | 5114 | 25.37 |
Johnson | *None | 3281 | 1875 | 5156 | 27.47 |
Lafayette | *None | 2564 | 2095 | 4659 | 2.64 |
Lawrence | *None | 3507 | 1833 | 5340 | 36.66 |
Lee | Marianna | 3165 | 1893 | 5058 | 22.57 |
Lincoln | *None | 2757 | 2194 | 4951 | 17.23 |
Little River | *None | 2782 | 2015 | 4797 | 9.54 |
Logan | Subiaco | 3118 | 2005 | 5123 | 25.82 |
Lonoke | *None | 3250 | 1934 | 5184 | 28.87 |
Madison | *None | 3862 | 1745 | 5607 | 50.00 |
Marion | *None | 3868 | 1508 | 5376 | |
Miller | *None | 2659 | 2042 | 4701 | 4.74 |
Mississippi | Blytheville | 3386 | 1982 | 5368 | 38.06 |
Monroe | Brinkley | 3200 | 1922 | 5122 | 25.77 |
Montgomery | Mt. Ida | 3328 | 1696 | 5024 | 20.88 |
Nevada | Prescott | 2749 | 2251 | 5000 | 19.68 |
Newton | *None | 3877 | 1662 | 5539 | 46.60 |
Ouachita | Camden | 2707 | 2187 | 4894 | 14.38 |
Perry | Perry | 3137 | 1866 | 5003 | 19.82 |
Phillips | Helena | 3037 | 2036 | 5073 | 23.32 |
Pike | *None | 3177 | 1854 | 5031 | 21.23 |
Poinsett | Marked Tree | 3508 | 1844 | 5352 | 37.26 |
Polk | Mena | 3105 | 1777 | 4885 | 13.93 |
Pope | Russellville | 3163 | 1966 | 5129 | 26.12 |
Prairie | Des Arc | 3147 | 2038 | 5185 | 28.92 |
Pulaski | Little Rock | 3354 | 1925 | 5279 | 33.61 |
Randolph | Pocahontas | 3662 | 1715 | 5377 | 38.51 |
St. Francis | *None | 3144 | 1915 | 5059 | 22.62 |
Saline | Benton | 3281 | 1743 | 5124 | 20.88 |
Scott | Waldron | 3166 | 1882 | 5048 | 22.08 |
Searcy | Gilbert | 3914 | 1466 | 5380 | 38.66 |
Sebastian | Ft. Smith | 3336 | 2022 | 5358 | 37.56 |
Sevier | DeQueen | 2855 | 1988 | 4843 | 11.84 |
Sharp | *None | 3800 | 1533 | 5333 | 36.31 |
Stone | *None | 3847 | 1685 | 5532 | 46.25 |
Union | El Dorado | 2645 | 2204 | 4849 | 12.14 |
Van Buren | *None | 3523 | 1722 | 5245 | 31.92 |
Washington | Fayetteville | 3839 | 1487 | 5326 | 35.96 |
White | Searcy | 3154 | 1942 | 5096 | 24.47 |
Woodruff | *None | 3221 | 1937 | 5158 | 27.57 |
Yell | Dardanelle | 3128 | 2039 | 5167 | 28.02 |
State of Arkansas | 3214 | 1892 | 5106 | 24.97 |
*Averages determined by the Arkansas Energy Office
WEATHERIZATION WORK
HEALTH AND SAFETY
PREAMBLE
Recognizing that flexible expenditure authority requires sophisticated diagnostic and application techniques, the Health and Safety Plan is divided into "Policy" and "Procedures" sections. The policy section gives the general management philosophy while the procedures, published in the "Weatherization Installation Standards Manual," provides detailed guidance regarding inspection and testing in addition to safety considerations and requirements.
PURPOSE
To establish the plan under which health and safety concerns are addressed in the Weatherization Assistance Program.
GOAL
To ensure energy savings are the result of ARRA Weatherization Assistance Program actions while promoting a healthy and safe environment for clients and WAP workers and contractors.
SCOPE
The Health and Safety Plan is applicable to all ARRA-WAP actions and operates in conjunction with the Space Heater Policy.
DEFINITIONS
Health and Safety Measures: Measures necessary to eliminate hazards which result from Weatherization measures, cause damage to Weatherization materials, or are necessary to repair damage to a dwelling caused by Weatherization activities.
General Heat Waste Measures: Measures which reduce or regulate air infiltration.
Weatherization Measures: Shell and equipment measures determined to be cost effective (SIR [GREATER THAN] 1) and listed on page 47 of the NEAT Audit Manual and in the SETUP option of the NEAT software program.
Incidental Repairs: Repairs necessary for the effective performance or preservation of weatherization materials.
Weatherization Materials: Those materials listed in Appendix A of the DOE Weatherization Assistance Program for Low Income Persons Final Rule, 10 CFR Part 440. Materials for incidental repairs do not have to be listed in Appendix A but should be at least equal to the industry standard practices.
EXPENDITURE LIMITS AND REPORTING
Health and Safety Measures: Costs may not exceed 20 percent of the average per dwelling unit cost limitation of $6,500 adjusted average for the grant program. These measures and associated costs must be recorded as entries under "Other" on page 4 of the BCJOS. Health and Safety costs are not included in the calculation of the SIR, are included in the "Total Actual Cost" of the dwelling, and will be reported as "Health and Safety Costs" on the Monthly Progress Report. Subgrantees will not be reimbursed for costs which exceed the 10 percent budgeted line items (except for materials, on items A - F) of the weatherization budget.
Weatherization Measure Costs: These costs may not exceed the average per dwelling unit cost limitation of $6,500 adjusted average. The Weatherization measures and associated costs will be recorded in the BCJOS, included in the "Total Actual Cost" of the dwelling, and reported separately in the Monthly Progress Report.
Incidental Repairs: These repairs and associated costs will be recorded on page 3 of the BCJOS under "Additional Necessary Repairs", included in the SIR calculations, included in the "Total Actual Cost" of the dwelling, and reported in the Monthly Progress Report.
HEALTH AND SAFETY POLICY
The two most common health and safety concerns are carbon monoxide resulting from the incomplete combustion in household appliances and excess moisture conditions. Detailed inspection and test procedures are found in the Installation Standards Manual. However, the following guidelines should be followed on each unit weatherized. If the unit has an ambient air reading that exceeds the acceptable level of 9, the agency is instructed to find out what gas appliance is causing the high CO and correct it. This could mean a simple cleaning of a stove or space heater or the replacement of the defective appliance. If the agency is unsure of how to proceed, they are advised to seek guidance from the Office of Community Services.
If the unit has a gas appliance that exceeds the acceptable level for CO, the agency must address the appliance by cleaning or replacing as needed.
All units weatherized must have a carbon monoxide detector installed. The CO detectors should be installed in all areas containing a gas appliance.
All weatherization clients should receive client education information about CO and the dangers associated with it. The clients should be made aware of how the CO detector works and what to do should the unit begin to beep‖. The Client Education Checklist should be documented to reflect that the client has been informed about carbon monoxide and the dangers associated with it. The client must sign this form indicating that they have been made aware of the dangers.
If the unit contains a space heater or the agency installs a new infrared space heater, the client must be advised that the manufacturer recommends that a window be left open at least 2 inches to allow any CO emitted from the appliance to dissipate. The Client Education Checklist must be documented to reflect that the client received these instructions.
Agencies are advised that state policy requires that if a unit has CO readings that are above acceptable levels, the agency should advise the client of the dangers and ask that the problem be corrected prior to any weatherization taking place. If the client cannot correct the problem and the agency is unable to address the problem and stay in compliance with the average cost per unit, the unit must be considered a Walk-A-Way and the application denied. The client must be sent a letter advising them of the reason for the denial of their application.
Agencies are advised that the CO Monoxide Detector must be used correctly and requires maintenance. The CO Detector has an inlet sensor) that must be clear at all times in order to get an accurate reading. Before each reading is taken, the CO Detector must be adjusted using the instrument provided by the manufacturer so that a zero is reflected in the display window. When using the probe to check appliances, the probe should not be inserted into a flame or allowed to touch the heat producing element.
The manufacturer should calibrate the CO Detector at regular intervals. This will require the unit to be sent to the nearest Bacharach Service Center. As a quick check to see if the instrument is functioning, the agency is advised to perform a response check by exposing the instrument to a source of CO (e.g., cigarette smoke, smoke from a recently snuffed-out match, bottled CO). If the instrument does not show the presence of CO, or if the reading is obviously in error, do not use the instrument until it has been serviced by an authorized Bacharach Service Center.
Agencies are advised that if unsure of how to proceed, to contact the Office of Community Services. Under no circumstances should a unit be weatherized and the above guidelines not be followed. If a unit is weatherized and the above procedures are not followed, the agency will be required to reimburse the Weatherization Assistance Program in non-federal dollars for the cost of weatherizing this unit.
The Space Heater Policy, which remains in effect, also complements the Health and Safety Policy with respect to elevated carbon monoxide levels and excess moisture problems.
Other potential hazards such as radon gas, contamination from deteriorating lead based paint, friable asbestos, biologicals, volatile organic compounds, and existing health problems must be considered during the "in-take" interviews and initial dwelling inspection. If these problems are found, they must be resolved by the owner and other appropriate state and federal agencies.
Individual worker safety is paramount. Compliance with OSHA regulations coupled with common-sense work practices are the basis of personal protection. Detailed inspection, testing, and safety procedures are published as part of the Installation Standards Manual.
To implement the Health and Safety Plan, the Office of Community Services will assist subgrantees in purchasing the equipment necessary for problem identification and provide the necessary training for the use and maintenance of the equipment. Individual protective and test equipment purchased by subgrantees is to be charged to the "Health and Safety" budget category. Proper accountability will be maintained by the subgrantees.
ACCEPTABLE HEALTH AND SAFETY MEASURES
The cost of remediation of any health and safety problem or hazard will vary greatly. Any measure listed below will have to be judged on the actual cost before the final decision can be made to install the measure. The measures shown are examples of acceptable measures for general guidance and not an exhaustive list. Reasonable activities under the definition of health and safety measures should be undertaken if they can be done under the financial limitations of the program or be paid for with leveraged funds.
Typical measures include:
Cleaning, tuning, and testing of gas or oil combustion appliances including gas cook stoves.
Venting of unvented water and space heaters.
Installation of required heating system safety equipment, including safety controls required by building codes.
Minor repairs or cleaning of heating system venting devices, including chimneys and flues.
Installation of ventilation equipment to assure adequate ventilation and moisture control.
Installation of moisture retarders in basements and crawlspaces to prevent the flow of moisture into the structure. Low cost measures installed to prevent bulk moisture from entering or remaining in the building.
Minor repairs to electrical wiring that will allow the installation of weatherization materials or the installation of properly sized fuses to prevent wiring overloads.
WALKAWAY STANDARDS
The decision to walkaway from a dwelling is difficult to make but, in some cases, the problems are beyond the scope of the Weatherization Assistance Program. Walkaway does not imply that the case is closed but that weatherization work must be postponed until the problems can be resolved. In all cases, proper procedures must be followed and the decision process well documented. Subgrantees must develop a standard
"WALKAWAY" form. It must include the client's name and address; dates of the audit and when the client was informed; a clear description of the problem or problems; conditions under which weatherization can continue; a clearly defined course of action showing the responsibilities of all parties involved; the client's signature indicating that they understand and that they have been informed of their rights and options.
Walkaway conditions include but are not limited to:
Elevated Carbon monoxide levels (see Installation Standards Manual for testing techniques and CO level limits).
Problems with heating system vents, including chimneys, that permit gases to leak into the dwelling or are in imminent danger of causing a fire.
Existing moisture problems that cannot be resolved under the health and safety limits.
A house that is "too tight" and the ventilation needs cannot be installed under the health and safety expenditure limits.
A house with sewage or other sanitary problems that not only endanger the clients but the workers who will perform the weatherization work.
The client's health conditions are so fragile that the effects on the indoor environment will cause distress to the client.
A house that has existing asbestos siding that will be disturbed if weatherization takes place.
The building structure or its mechanical systems including electrical and plumbing are in such a state of disrepair that failure is imminent and these conditions cannot be resolved in a cost effective manner.
A house that contains mold and mildew problems to the extent that weatherization of the house would disturb the mold and mildew and endanger the health of the clients and the workers.
Requirements for Houses with Mold and Mildew
The use of DOE funds for the removal of mold and other related biological substances is not an allowable weatherization expense. The checklist that subgrantees use to inspect houses has been amended to include mold and mildew. If a mold condition is discovered during the initial inspection of the home by the energy auditor that cannot be adequately addressed by the weatherization crew, then the unit should be referred to the appropriate public and non-profit agency for remediation. Notification shall be provided to the client that informs the client what specifically was done to the home that is expected to alleviate the condition and/or that the work performed should not promote new growth. This notification shall be discussed with and signed by the client and/or landlord. A training plan has been included in the Health and Safety Plan.
"NOTIFICATION REQUIREMENTS FOR LEAD HAZARD EDUCATION BEFORE RENVOATION. For immediate implementation - all Low-Income Weatherization Assistance Program activities doing renovation work in pre-1978 housing are subject to the provision of a Federal regulation that requires them to give a notification to the occupants of the housing about the potential hazards of lead paint and lead paint dust. This notification applies to all entities who do renovation work the law requires that individuals receive certain information before renovating six square feet or more of painted surfaces in a room for interior projects or more than twenty square feet of painted surfaces for exterior projects in housing, child care facilities and schools built before 1978.
Renovators may mail a copy of the EPA booklet Renovate Right - Important Lead Hazard Information for Families, Child Care Providers and Schools‖ at least seven days prior to start of work. There are several specific exclusions like emergency repairs. Also, there is a record keeping requirement.
EPA has a lead homepage that is a part of the EPA website where there is useful information about this notification requirement and other information. The website is located at www.epa.gov/pubs/leadinfo/htm or by calling 1-800-242 -5323. States and local agencies will have to bear the cost of copying the booklet. States and local agencies needing the booklet for upcoming weatherization work may download the booklet from the web site and reproduce it locally.
Please remember - under this regulation local agencies who do not give proper notification could incur hefty fines if found doing renovation work in pre-1978 housing stock where more than six or more of painted surfaces in a room for interior projects or more than twenty square feet of painted surfaces for exterior projects in housing built before 1978.
To meet the LSW minimum standards, staff, crews, or contractors must follow the general principles of working in a lead-safe manner. Procedures include these safety precautions: Wear personal protective gear specifically suited for the particular LSW measure. Use the National Institute for Occupational Safety approved respirators with HEPA filters, use disposable overalls, gloves, goggles, and disposable shoe/boot covers. Keep dust to a minimum and properly contain dust and paint chips to the work area, clean up area during and after work.
All agencies should aggressively pursue alternative funding to reduce the occurrences of walk-a-ways. It is considered to be a minimum requirement to establish an open line of communication with as many other funding sources so that the leveraging or referral process will be as efficient as possible. The following is a list of potential funding sources.
HUD - HOME program
CSBG/CDBG
Rural Economic Community Development
State Programs
Local Utilities
Cities
Landlords
Local Churches or Community Groups
Local Businesses
Non Profits
Home Builders Association
SPACE HEATER
APPLICABILITY
This policy applies to natural gas (NG) and Liquid Propane Gas (LPG) fueled space heaters only. This policy applies to NG and LPG fueled space heaters whether the appliance is the primary or secondary heat source.
INCIDENTAL REPAIRS
Incidental repairs under the Weatherization Assistance Program are not affected by the policy contained herein. Agencies may continue making incidental repairs necessary to allow weatherization work to proceed safely.
SPACE HEATER POLICY
The space heater replacement or repair procedure includes inspection to ensure that a working smoke detector is installed on the same floor as the space heater. In instances where a smoke detector is not present or is not operating properly, one may be purchased and installed with Weatherization Assistance Program funds. The cost of the purchase and installation of the smoke detector is a material cost.
Client education, including information on the proper operation of the equipment, shall be provided. Checks shall be made to insure that auxiliary considerations, such as electrical wiring or chimneys, are in good condition; and, that no obvious building code violations or other safety hazards related to the space heater are evident. Installation of space heaters requires knowledge of appropriate industry standards and adherence to all aspects of the applicable building code(s) in the municipality where installation is taking place. Building permits shall be secured, where required, (this is a materials cost as well). All space heaters will be installed to comply with all state and local codes and licensing requirements. The provided Client Education checklist must be reviewed with each client and placed in the client file. The Space Heater Replacement or Repair Final Inspection Sheet shall be completed and placed in the client file.
DEFECTIVE VENTED HEATERS
In cases where weatherization work takes place on homes with Defective Vented Space Heaters, local agencies shall determine if a replacement vented heater can be installed or consider not weatherizing the house with measures that decrease air infiltration. In cases where replacement is indicated, agencies shall carefully analyze existing conditions to best determine whether to require replacement with the same fuel type. The decision to change fuel types shall be on a limited, case-by-case basis.
UNVENTED HEATERS
In cases where weatherization work takes place on homes with defective unvented space heaters as primary sources, local agencies shall determine if a replacement infrared space heater can be installed to carry the major heating load. In cases where replacement is indicated, agencies shall carefully analyze existing conditions to best determine whether to require replacement with the same fuel items. The decision to change fuel types will be on a limited case-by-case basis.
ELECTRIC SPACE HEATERS
DOE funds cannot be used to work on electric space heaters. This is because of the high cost of electricity as compared to fossil fuels; the lower output ratings (size); the risk of fire hazards-especially in older homes; and, the inadequate electrical systems in older homes frequently cannot safely carry the power required to operate an electric heater. Work on such systems may make local agencies liable for inadequate electric wiring and damages that may result.
GAS SPACE HEATERS
Replacement of gas space heaters should occur only when the existing ones are in poor mechanical condition or pose health and safety risks. Such replacement should be with a vented gas space heater, where proper ventilation exists. Replacement of a vented space heater must be with a vented space heater. Replacement of a non-vented space heater must be with a vented space heater.
KEROSENE SPACE HEATERS
Because of the potential for serious indoor air quality and moisture problems, the potential fire hazards and that the user must select the proper grade of kerosene, local agencies shall replace the unvented kerosene space heaters with a NG or LPG vented space heater, or not weatherize the house.
IMPLEMENTATION
Funds to address these items will be an allowable Weatherization Assistance Program cost; however, the maximum average amount permitted per dwelling unit will not be increased as a result of the space heater measures. The subgrantee must develop and follow inspection and safety procedures. Adequate liability insurance is required. In all cases, an education component for clients shall be included in the space heater work. Testing for indoor air quality, especially carbon monoxide levels in all homes with vented or unvented space heaters, shall be performed.
HEATER REPLACEMENT CRITERIA
Any defective vented or unvented space heater:
*Bad burners
*Cross fueled (natural gas heater or LPG)
*Missing radiants
*Open faced
*Exceeds 25 PPM reading of Carbon Monoxide
DEFECTIVE HEATER DISPOSAL
All defective space heaters removed from client's home shall become the property of the agency and must be made inoperable beyond repair and disposed of by the agency.
ELIGIBILITY
Any client, homeowner or renter, who is eligible for assistance under the U. S. Department of Energy, ARRA Weatherization Assistance Program guidelines are eligible for space heater services. If the client is a renter, the client must sign a certification that the space heater will remain with the house if the client moves; furthermore, the landlord must certify that the house will continue to be rented to a renter who is eligible for the Low-Income Weatherization Assistance Program for a minimum of three years.
SMOKE DETECTORS
*All dwellings, where the heating system is repaired or replaced must have smoke detectors installed before the completion of the work.
*Smoke detectors shall be installed outside of each separate sleeping area in the immediate vicinity of the bedrooms and on each additional story of the dwelling.
*All detectors shall be connected to a sounding device or other detectors to provide, when activated, an alarm which will be audible in all sleeping areas.
*All detectors shall be approved and listed and shall be installed in accordance with the manufacturer's instructions.
*Smoke detectors may be battery powered when installed in existing buildings, if allowed by local codes.
CARBON MONOXIDE DETECTORS
*All dwellings, where the heating system is repaired or replaced must have a carbon monoxide detector installed before the completion of the work.
*Install the detectors in all sleeping areas.
*Do not install detectors within 15 feet of fuel burning appliances and do not install them in potentially humid areas like the bathroom or laundry room.
*Carbon monoxide detectors should be mounted on the wall at eye level.
SPACE HEATER REPLACEMENT SMOKE DETECTORS & CARBON MONOXIDE DETECTORS
STANDARDS
ı VENTED GAS FIRED Room Heater ANSI 221.11.1-1981
Smoke Detector Commercially Available
Carbon Monoxide Detector UL² 2034-9
__________________
¹ANSI indicates American National Standards Institute ²UL indicates Underwriters Laboratories
WEATHERIZATION LEAD PAINT STANDARDS PART 1: GENERAL COMPONENT REMOVAL
Bring new lead-free components into the work area only after all dust-generating activity is completed and the dust is cleaned up by at least one HEPA vacuuming.
Carefully remove hinges from doorjambs. Wet scrape and HEPA vacuum all loose paint and debris. Encapsulate with paint if necessary. Proceed with normal installation of the door.
CONFIRMATION OF RECEIPT OF LEAD PAMPHLET
I have received a copy of the pamphlet, Renovate Right - Important Lead Hazard Information for Families, Child Care Providers and Schools, informing me of the potential risk of the lead hazard exposure. I have been made aware that my house has lead hazards, and that the Weatherization Assistance Program measures installed on my home will not disturb the lead-based paint.
_____________________________ _____________________
Printed Name of Recipient Date
_____________________________
Signature of Recipient
MOLD AND MILDEW CERTIFICATION
I acknowledge that I have been informed that my house has mold and mildew. I further acknowledge that I have been informed that the Weatherization Assistance Program is not responsible for removing or correcting the problems causing the mold and mildew and that there are health risks associated with mold and mildew if not removed. The work being performed will not alleviate the mold condition nor will it promote new mold growth. I certify that I have received a copy of EPA 402-K-02-003, A Brief Guide to Mold, Moisture and Your Home.
_________________________________ _ _ ________________________
Printed Name of Recipient Date
____________________________________
Signature of Recipient
MOLD AND MILDEW TRAINING PLAN
DEFINITION OF MILDEW/MOLD
Superior growth produced by fungi on various surfaces, mildew can form on most materials or products which are exposed to moisture resulting In discoloration and decomposition of a surface
INTRODUCTION TO MOLDS
Mold produce tiny spores to reproduce. Mold spores waft through the indoor and outdoor air continually. When mold spores land on a damp spot indoors, they may begin growing and digesting whatever they are growing on in order to survive. There are molds that can grow on wood, paper, carpet, and foods. When excessive moisture or water accumulates indoors, mold growth will often occur, particularly if the moisture problem remains undiscovered or unaddressed. There is no practical way to eliminate all mold and mold spores in the indoor environment; the way to control indoor mold growth is to control moisture.
WHERE DOES MOLD COME FROM?
Basically the only requirements for mold growth indoors are a food source and a little moisture. Food sources are plentiful in our homes and can include cellulose products such as drywall, wood, insulation, cardboard and paper, as well as, invisible bio-film on hard surfaces, carpet backing, wallpaper adhesive, many fabrics, leather, and especially house dust which is primarily dead skin cells shed from humans. Moisture sources are also multiple and can include humidity trapped inside of homes which are constructed more airtight than they used to be, all areas where moisture builds up as condensation, former or active roof leaks, plumbing leaks, backed-up floor drains, and water seepage through siding or foundations. Due to the abundant food and moisture sources indoors, most homes inspected will have multiple locations where mold is actively growing.
MOISTURE PROBLEMS
Moisture causes billions of dollars in property and high-energy bills each year in American homes.
MOISTURE CONTROL IN HOMES
Moisture control is the key to mold control
TEN THINGS YOU SHOULD KNOW ABOUT MOLD
Potential health effects and symptoms associated with mold exposures include allergic reactions, asthma, and other respiratory complaints.
There is no practical way to eliminate all mold and mold spores in the indoor environment.
If mold is a problem in your home or school, you must clean up the mold and eliminate sources of moisture.
Fix the source of the water problem or leak to prevent mold growth.
Reduce indoor humidity (to 30-60%) to decrease mold by; venting bathrooms, dryers, and other moisture-generating sources to the outside; using air conditioners and de-humidifiers; increasing ventilation; and using exhaust fans whenever cooking, dishwashing, and cleaning.
Clean and dry any damp or wet building materials and furnishings within 24-48 hours to prevent mold growth.
Clean mold off hard surfaces with water and detergent, and dry completely. Absorbent materials such as ceiling tiles, that are moldy, may need to be replaced.
Prevent condensation: Reduce the potential for condensation on cold surfaces (i.e., windows, piping, exterior walls, roof, or floors) by adding insulation.
In areas where there is a perpetual moisture problem, do not install carpeting (i.e., by drinking fountains, by classroom sinks, or on concrete floors with leaks or frequent condensation).
Molds can be found almost anywhere; they can grow on virtually any substance, providing moisture is present. There are molds that can grow on wood, paper, carpet, and foods.
MOISTURE IN YOUR HOME CAN COME FROM MANY SOURCES
Leaking
Seeping
Showers
Cooking
No insulation in walls or other areas
Rooms closed off
Temperature difference between rooms
No air circulation
Landscape of property
The amount of moisture that the air in your home can HOLD depends on the temperature of the air. As the temperature goes down, the air is able to hold less moisture. This is why in cold weather moisture will condense on cold surfaces.
THERE ARE MANY WAYS TO CONTROL MOISTURE IN YOUR HOME:
Fix leaks and seepage. If water is entering the house from the outside, your options range from simple landscaping to extensive excavation and waterproofing.
Place plastic sheeting over the dirt in crawlspaces to prevent moisture from coming from the ground. Be sure crawlspaces are well ventilated.
Use exhaust fans in bathrooms and kitchens to remove moisture to the outside (not in attic). Vent your clothes dryer to the outside.
Turn off certain appliances (such as humidifiers or kerosene and other non-vented sources), if you notice moisture on windows and other surfaces.
Use dehumidifiers and air conditioners, especially in hot, humid climates, to reduce moisture in the air.
Raise the temperature of cold surfaces where moisture condenses. Use insulation or storm windows. (A storm window installed on the inside works better than one installed on the outside.) Open doors between rooms (especially doors to closets which may be colder than the rooms) to increase circulation. Circulation carries heat to the cold surfaces. Increase air circulation by using fans and by moving furniture from wall corners to promote air and heat circulation. Be sure that your house has a source of fresh air and can expel excessive moisture from the home.
Pay special attention to carpet on concrete floors. Carpet can absorb moisture and serve as a place for biological pollutants to grow. Use area rugs that can be taken up and washed often.
Moisture problems and their solutions differ from one climate to another.
INSPECT THE BUILDING FOR SIGNS OF MOLD, MOISTURE, LEAKS, OR SPILLS
* Check for moldy odors
* Look for water stains or discoloration on the ceiling, walls, floors, and windowsills
* Look around and under sinks for standing water, water stains and mold
* Inspect bathrooms for standing water, water stains, or mold
* Do not let water stand in air conditioning or refrigerator drip pans
THE INDOOR AIR PROBLEM
Sick homes or "Sick Building Syndrome," as it is more often called, is actually a term that refers to homes and buildings that collect pollutant or directly contribute to the contamination of the air inside. This results in the sickness and disease of the individuals who live or work inside. Since the 1970's, we have been making our homes and buildings very airtight and energy efficient without considering the affect this would have on the indoor air we breathe. In essence, we have sealed in energy saving heat and air conditioning and sealed out everything that is good for us.
Indoor air pollution is a widespread problem in both new and old homes, whether located in cities or in rural areas. Indoor air contaminants are non-discriminating, affecting everyone from infants to senior citizens.
On average, each human will breathe approximately 2,500 gallons of air every day without proper consideration of its purity.
We spend approximately 90% of our time indoors continuously inhaling dust particle pollutants, household chemicals and construction materials.
SYMPTOMS OF INDOOR AIR CONTAMINATION
STUFFY NOSE | COUGHING |
NASAL DRIP | WHEEZING |
ITCHY THROAT | TIREDNESS |
ITCHY EYES | FATIGUE |
TEARING EYES | LEARNING DISABILITIES |
SNEEZING | ALLERGIES |
INABILITY TO CONCENTRATE | |
WHAT YOU CAN DO
ADDRESS ALL INDOOR AIR QUALITY ISSUES
CONSIDER ADDITIONAL VENTILATION/PURIFICATION & FILTRATION
PURCHASE DEHUMIDIFIERS/AIR CONDITIONERS
OPEN ALL ROOM & CLOSET DOORS
MOVE FURNITURE AWAY FROM WALLS
REMOVE SOME CLOTHING FROM CLOSETS FOR AIR CIRCULATION
INSULATE WALL AREAS
CREW SAFETY
Basic safety rules are nothing more than common sense. Safe work habits protect you and your co-workers. Most accidents are caused by:
·Careless attitudes | ·Unsafe working conditions |
·Improper use of tools | ·Improper lifting |
The work site and structure should be checked for unsafe conditions before work begins.
Check conditions outside the structure which may be hazardous. Below is a list of things to look for.
·Dogs and other pets | ·Low electric lines |
·Broken glass | ·Insect nests |
·Trash and debris | ·Small children |
Nails that stick through the sheathing of the roof are dangerous. Always wear a hard hat while working in the attic.
Most accidents that happen during weatherization jobs can be prevented by:
·Wearing protective gear | ·Using the right tools |
·Using tools correctly | ·Observing general safety rules |
The following protective gear should be made available to all crew members:
·Hard Hat | ·Goggles with side eye protectors |
·Gloves | ·Respirator (for blown-in insulation and for Lead) |
·Dust Mask |
Crew members must accept responsibility for their safety by wearing the gear.
Many serious injuries are caused by the improper use of ladders. Below are some tips for the safe use of ladders:
Use of ladders when climbing. Do not use boxes, chairs, etc.
·Keep ladder in good repair, check the ladder for broken rungs, steps and rails. Damaged ladders should be repaired or replaced immediately.
·Set up straight (extension ladders on a firm, level base at the proper angle).
·Do not set up ladders near doors or blind corners. If a ladder must be set up near a door, lock the door.
·Do not overreach when on a ladder. Always keep the hips within the side rails.
·Do not leave tools on top of step ladders. Keep tools in a bucket hooked to the ladder or on a tool belt.
·Always face the ladder when going up or down.
·Use caution when using metal ladder on metal roof with low electrical wires.
Blowing machines should be used cautiously and correctly. Observe the general safety points below while using blowers.
·Never use a blowing machine unless you have been taught to use it properly and safely.
·Electric blowing machines should always be grounded.
·Never use electric blowing machines when the ground is wet or during rain.
·Use heavy duty extension cords for lengths more than 100 feet.
·Always disconnect the power supply before oiling the applicator or making any adjustments to the lines.
·Never put your hands in the hopper when the blowing machine is connected to the power supply.
The improper use of hand tools causes many injuries. Below are a few safety rules that apply to all hand tools.
Power tools are not dangerous if used properly, but careless use has caused the loss of many fingers and hands. Accidents with power tools happen so quickly that a finger can be lost before you feel the pain. Shock is also a hazard when using power tools. A fall caused by shock can cause serious injury.
WHEN USING POWER TOOLS:
Good housekeeping prevents injury and saves time. Areas cluttered with insulation bags, plastic film and trash are hazards. To keep the work site clean and safe:
Weatherization crew members should know how to lift correctly. Incorrect lifting causes strains, back injuries and hernias. When lifting:
FIRST AID
Every crew member should know what to do when an accident happens. One person in each crew should be a graduate of a Red Cross First Aid Course. At a minimum, periodic first aid training should be provided to crew members.
The following will introduce you to some basic do's and don'ts when injuries occur-it is not a substitute for taking a first aid course.
GENERAL FIRST AID PROCEDURES:
BASIC RULES WHEN INJURIES OCCUR:
RENTAL PROCEDURES
MULTI-FAMILY RENTAL PLAN
Prevention of Undue Excessive Enhancements to Multi-Family Rental Dwelling Units
Subgrantees, in order to avoid undue or excessive enhancement in the value of rental dwelling units resulting from the provision of weatherization services, shall request financial participation from owners of buildings who request weatherization services. The amount requested will be a percentage of the total cost of the weatherization work to be performed, such amount requested to be reflective of the anticipated excessive or undue enhancement which will result from weatherization services.
In the situation where a building owner contends that he is unable to financially participate as requested by the subgrantee, an assessment of the owner's financial situation will be made. If it is determined that the building owner is financially unable to participate, his building will be eligible to receive weatherization services in the same priority as building owners who have financially participated. In the case of inability to pay, the subgrantee should, however, assess other means of assuring that no undue or excessive enhancement will occur.
Building owners who are willing to participate financially will be accorded priority in the receipt of weatherization services over building owners who are not willing to participate. Building owners who are financially able to participate will be required to pay 50% or the amount the subgrantee determines the landlord is able to contribute of the weatherization cost or contribute in-kind labor or materials with a fair market value of 50% of the weatherization. Further, if a financially able building owner refuses to participate and the subgrantee has weatherization funds remaining after providing service to participating owners, the subgrantee can provide weatherization services only if services to the non-participating owners will not result in undue or excessive enhancement.
If prior to the start of weatherization work, an escrow account is utilized to hold the funds that are provided by the building owner, the disposition of any interest that accrues from the account shall be the product of mutual agreement between the building owner and the subgrantee.
C-1
CONGRESSIONAL DISTRICT 1
AGENCIES | COUNTIES |
BLACK RIVER AREA DEVELOPMENT CORPORATION (BRAD) 1403 HOSPITAL DRIVE POCAHONTAS, ARKANSAS 72455 JIM JANSEN, EXECUTIVE DIRECTOR (870) 892-5218 | CLAY LAWRENCE RANDOLPH |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 315-1121 | LONOKE |
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA) 707 ROBINS STREET, SUITE 118 CONWAY, ARKANSAS 72034 PHYLISS FRY, EXECUTIVE DIRECTOR (501) 329-3891 | CLEBURNE |
CROWLEY'S RIDGE DEVELOPMENT COUNCIL (CRDC) 2801 FOX MEADOW LANE POST OFFICE BOX 1497 JONESBORO,ARKANSAS 72403 LOYD PRICE, EXECUTIVE DIRECTOR (501) 802-7100 | CRAIGHEAD CRITTENDEN CROSS GREENE JACKSON POINSETT ST. FRANCIS WOODRUFF |
MID-DELTA COMMUNITY SERVICES, INC. (MDCS) POST OFFICE DRAWER 745 HELENA, ARKANSAS 72342 MARGARET STAUB, EXECUTIVE DIRECTOR (870) 338-6406 | LEE MONROE PHILLIPS PRAIRIE |
MISSISSIPPI COUNTY, ARKANSAS ECONOMIC OPPORTUNITY COMMISSION, INC. (MCAEOC) 1400 NORTH DIVISION STREET POST OFFICE DRAWER 1289 BLYTHEVILLE, ARKANSAS 72316-1289 SAM SCRUGGS, EXECUTIVE DIRECTOR (870) 776-1054 | MISSISSIPPI |
NORTHCENTRAL ARKANSAS DEVELOPMENT COUNCIL, INC. (NADC) 550 9TH STREET POST OFFICE BOX 3349 BATESVILLE, ARKANSAS 72503 LARRY GOODWIN, EXECUTIVE DIRECTOR (870) 793-5765 | FULTON INDEPENDENCE IZARD SHARP STONE |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT AVENUE POST OFFICE BOX 1400 HARRISON, ARKANSAS 72601 ROGER RUTHERFORD, EXECUTIVE DIRECTOR (870) 741-9406 | SEARCY |
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES COMMISSION, INC. (PB-JCEOC) 817 SO. CHERRY STREET POST OFFICE BOX 7228 PINE BLUFF, ARKANSAS 71611 CHARLES CUNNINGHAM, INTERIM EXECUTIVE DIRECTOR (870) 536-0046 | ARKANSAS |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 315-1121 | SALINE |
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA) 707 ROBINS STREET, SUITE 118 PHYLISS FRY, EXECUTIVE DIRECTOR (501) 329-3891 | FAULKNER WHITE |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 5620 W. 12TH STREET, SUITE 9 LITTLE ROCK, ARKANSAS 72204 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 603-0909 | PULASKI |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT POST OFFICE BOX 1400 HARRISON, ARKANSAS 72602 ROGER RATCHFORD, EXECUTIVE DIRECTOR (870) 741-9406 | VAN BUREN |
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE, ARKANSAS 72801 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (479) 968-5001 | CONWAY YELL PERRY |
CRAWFORD-SEBASTIAN COMMUNITY DEVELOPMENT COUNCIL, INC. (C-SCDC) 4831 ARMOUR STREET POST OFFICE BOX 4069 FORT SMITH, ARKNASAS 72914 MARK WHITMER, EXECUTIVE DIRECTOR (479) 785-2303 | CRAWFORD SEBASTIAN |
OFFICE OF HUMAN CONCERN, INC. (OHC) 506 EAST SPRUCE STREET POST OFFICE BOX 778 ROGERS, ARKANSAS 72757 AL WEST, EXECUTIVE DIRECTOR (479) 636-7301 | BENTON CARROLL MADISON WASHINGTON |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT POST OFFICE BOX 1400 HARRISON, ARKANSAS 72601 ROGER RATCHFORD, EXECUTIVE DIRECTOR (870) 741-9406 | BAXTER BOONE MARION NEWTON |
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE BOX 846 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (479) 968-5001 | FRANKLIN JOHNSON LOGAN POLK POPE SCOTT |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 315-1121 | CALHOUN CLARK COLUMBIA DALLAS HOT SPRINGS OUACHITA MONTGOMERY PIKE UNION |
COMMUNITY SERVICES OFFICE, INC. (CSO) 600 WEST GRAND POST OFFICE BOX 1175 HOT SPRINGS, ARKANSAS 71902 LEON MASSEY, EXECUTIVE DIRECTOR (501) 624-5724 | GARLAND |
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES COMMISSION, INC. (PB-JCEOC) 817 CHERRY STREET POST OFFICE BOX 7228 PINE BLUFF, AR 71603 CHARLES CUNNINGHAM, INTERIM EXECUTIVE DIRECTOR (870) 741-9406 | CLEVELAND JEFFERSON LINCOLN GRANT |
SOUTHEAST ARKANSAS COMMUNITY ACTION CORPORATION (SEACAC) 1208 MYRTLE STREET POST OFFICE BOX 312 WARREN, ARKANSAS 71671 LARY HENDERSON, EXECUTIVE DIRECTOR (870)226-2668 | ASHLEY BRADLEY CHICOT DESHA DREW |
SOUTHWEST ARKANSA DEVELOPMENT COUNCIL (SWADC) 3902 SANDERSON LANE TEXARKANA, ARKANSAS RICKY PONDEXTER, EXECUTIVE DIRECTOR (870) 773-5504 | HEMPSTEAD HOWARD LAFAYETTE LITTLE RIVER MILLER NEVADA SEVIER |
ADMINISTRATIVE
EXPENDITURE
LIMITS
Administrative Expenditure Limits
Allowable expenditure under this part. Allowable expenditure for the Arkansas Weatherization Program shall be in accordance with 440.18 (c), (d) and (e).
In compliance with P.L. 101-440, which allows some subgrantees to use up to an additional five percent of their subgrants for administrative purposes, the following criteria is submitted:
Expenditures not allowed under 10 CFR 440.18(e).
No grant funds awarded under this part shall be used for any of the following purposes:
A house may be weatherized if it was previously weatherized prior to
September 30, 1994. Unless such dwelling unit has been damaged by fire, flood or act of God and repair of the damage to weatherization materials is not paid for by insurance.
MONITORING APPROACH
REGULATION REFERENCE: 440.14(b)(9)(i)
Subgrantees are monitored a minimum of two times annually, but may be required more often if requested by the agency or is deemed necessary by the State Weatherization Office.
Monitoring and evaluation activities include:
Following the visit, the monitor files a written report with the Executive Director and/or designee(s), and summarizes the findings along with suggested corrective action and comments.
MONITORING PLAN
The monitoring plan will be used to monitor DOE ARRA funds. Monthly and quarterly reports will be submitted as required.
Subgrantees have made improvements in use of new technology (blower door and carbon monoxide tester), inside caulking, solving moisture problems, and implementation of NEAT and MHEA.
Two full-time monitor positions will be utilized to monitor Arkansas' 15 subgrantees. In addition to the full-time monitors, the state has a Weatherization Training Coordinator and a Weatherization Program Administrator. All present state weatherization program staff have years of experience in weatherization.
Monitors will examine materials in inventory to determine if the labels meet ARRA DOE requirements and standards. Subgrantees will also list federal specifications in advertisement bids.
Subgrantees are required to have written procurement procedures which provide for compliance with OMB and DOE guidelines.
The State monitors a statistically valid number of units for workmanship and compliance with the energy audit.
Each monitoring visit includes a review of program management, client files, procurement, inventory control, field home inspections, entrance and exit conferences. A written monitoring report is submitted to the program administrator within five working days after the visit. The report shall contain a summary of each system monitored, list of findings, units visited, and suggestions for corrective actions.
The subgrantee is required to submit a corrective action plan to remedy any deficiencies within 15 days of the date of the monitoring report. Follow-up visits will continue until the deficiencies have been corrected or until two consecutive quarterly evaluations with serious deficiencies may merit placing the subgrantee on probation. Follow-up action by the Office of Community Services' Assistant Director, if determined justifiable, could result in withholding of funds from such subgrantee. If deficiencies are serious enough to merit defunding a subgrantee, a public hearing will be arranged to receive comment(s).
The state will use NEAT to determine priorities on single family units. The mobile home audit is being used to determine measures on mobile homes.
The process will be reviewed periodically to take into consideration new technology and funding flexibility.
The state reviews its maximum costs per unit annually. The cost is adjusted based on the average expenditure per unit the previous year.
Monthly monitoring activities occur in OCS as staff reviews the monthly reports from the subgrantees. The monitoring lends itself to in-office or desk-top review since the fiscal records are readily accessible and the financial staff is usually available for consultation.
Before making a monitoring visit, the monitor reviews all reports, requests, and pertinent correspondence from the agency to be visited to get an idea of the agency's performance over a period of three months. The audit for the last contract period and the monitoring reports made previously are also reviewed. Year-to-date statistical data is compiled monthly.
The monitor also reviews the production schedule for each agency based on the Arkansas
Weatherization Assistance Program allocation formula and compares it to projections and expenditures.
Subgrantees are monitored a minimum of two times annually, but is made more often if requested by the agency or if deemed necessary by the State weatherization office. Monitoring activities include:
Following the visit, the monitor files a written report with the Office of Community Services' Weatherization Assistance Program Administrator and summarizes the findings along with recommendations and comments.
If serious deficiencies are listed, the subgrantee is required to submit to the Office of Community Services, within fifteen days, a corrective plan of action to remedy the deficiencies.
Follow-up monitoring visits will continue until the deficiencies have been corrected or until two consecutive quarterly evaluations listing serious deficiencies have been made, which may merit placing the subgrantee on probation. Follow-up action by the Office of Community Services' Assistant Director, if determined justifiable, could result in withholding of funds from such subgrantee. If deficiencies are serious enough to merit defunding a subgrantee, a public hearing will be arranged to receive comments.
Finance will be obtained on an as needed basis.
At least ten percent of the units weatherized in the state will be inspected by state staff to insure quality control and accountability.
All subgrantees are required to conduct a single agency audit in accordance with OMB Circular A-133 covering all funds received by the agency. A copy of the report will be provided directly to the Department of Human Services, Office of Chief Counsel.
Definition: Client files are defined as those files that contain information on the recipients of weatherization services.
Policy: The weatherization monitor will review a minimum of ten client files on each monitoring visit.
Procedure: The monitor will check the files for the following information:
Definition: Procurement is defined as the purchasing or leasing of goods and services $500 and over.
Policy: The weatherization monitor will review all purchases since the last monitoring visit to determine if procurement procedures are followed.
Procedure: The weatherization monitor will review the following:
Weatherization monitors will become familiar with state and federal procurement procedures.
Definition: Inventory control is defined as the method used to track and control weatherization materials and tools.
Policy: Weatherization monitors will review written inventory procedures to determine if subgrantee is in compliance with minimum standards as stated in the Arkansas Minimum Performance Standards (AMPS) or its equivalent.
Procedure: The monitor will review the following:
Definition: Field/Home Inspection is defined as the inspection of the unit using the OCS Home
Inspection Sheet and the standards set forth in this manual and the Arkansas Weatherization Minimum Performance Standards.
Policy: The weatherization monitor will inspect a minimum of ten percent of the units weatherized since his last visit, on each monitoring visit.
Procedure: The monitor will randomly select an appropriate number of units weatherized since the last monitoring visit and inspect each unit using the OCS Home Inspection Sheet. The monitor will use the standards listed in the weatherization installation standards manual.
Definition: Entrance interview is the meeting with the Executive Director or his designee, the
Weatherization Director and other staff designated by the Executive Director to explain the purpose of the monitoring visit, the procedures to be used and the time frame involved.
Policy: Before each monitoring visit the weatherization monitor will hold an entrance conference.
Procedure: As defined in definition.
Definition: The exit conference is the meeting after the monitoring visit is completed to explain the findings and make suggestions or recommendations. The exit conference shall involve the Executive Director or his designee, the Weatherization Director, and other staff as designated by the Executive Director.
Policy: Each monitoring visit will conclude with an exit conference. No monitoring visit is complete until the exit conference has taken place.
Procedure: All recommendations, suggestions, shall be in accordance with written rules, regulations,
policies, procedures, or accepted practices. If in doubt, contact the State Weatherization Director.
The weatherization monitor shall prepare a written summary of his findings and recommendations for the exit interview. This summary will be placed on file to verify monitors position in case of complaints or questions.
Definition: The written monitoring report is a statement of facts, findings, recommendations or concerns that is prepared for the State Weatherization Program Administrator after each visit. The report is sent to the Executive Director of the agency monitored, for corrective action and to inform him/her of the program's progress.
Policy: A written monitoring report is due to the State Weatherization Program Administrator at least five days after the monitoring visit.
Procedure: The written report shall state:
Policy: A home inspection sheet will be completed on each unit inspected on the monitoring visit.
EVALUATION
OFFICE OF COMMUNITY SERVICES WEATHERIZATION ASSISTANCE PROGRAM EVALUATION PLAN
The Weatherization Director should be prepared for an evaluation visit from the Office of Community Services weatherization monitors in the last quarter of the contract period. This evaluation should not be viewed with reluctance, rather, as an opportunity for someone from the outside to assess program activities and make recommendations.
The state evaluation activities typically take 2 or more days. These days consist of reviewing the following:
The monitor will be looking at the system the agency has for insuring that all DOE regulations and requirements are being met. The areas which the monitor assesses include:
Regulatory
Resource Management
Management Information System
The second day is typically spent inspecting units that have been weatherized. The monitor inspects units to insure:
Quality of Work
TRAINING AND TECHNICAL ASSISTANCE APPROACH
WEATHERIZATION TRAINING AND TECHNICAL ASSISTANCE PLAN
Training and Technical Assistance is a vital part of the Weatherization Assistance Program (T/TA). Through the state's training and technical assistance program, subgrantees are kept abreast of new weatherization techniques and methodology, as well as provided an environment to enhance their organizational management skills.
Training needs are assessed through monitoring activities of the Arkansas Weatherization Assistance Program, which identifies subgrantees' training and technical assistance needs. T/TA needs may be submitted by the subgrantee. Requests for training will be accepted by phone or writing.
Training needs will also be assessed by the training coordinator through on-site evaluations of the individual programs.
Training will be provided in management skills, basic weatherization skills, and contractor workshops.
Weatherization subgrantees are not the only ones who benefit from organized training. Everyone associated with energy program needs to be fully aware of the limits and goals of the Weatherization Assistance Program, the structure of organization, and available resources. In addition, civic and church groups, senior adult groups and other concerned citizens are demanding more and more information concerning the Weatherization Assistance Program for low-income persons. For these reasons, the weatherization training and technical assistance activities will be targeted toward three trainee groups:
Agency directors, fiscal staff, weatherization directors, crew supervisors, crew members, and contractors (labor only) doing business with local agencies;
Office of Energy, LIHEAP programs;
Civic groups, church groups, and human services agencies.
Subgrantees attendance at training is required. The weatherization training curriculum includes five different modules designed to meet the needs of the trainees:
Formats: Lecture, Hand-outs and Slides w/cassettes Time: One day per agency
Time as needed where individual hands-on training required
An in-depth review of DOE's Federal Regulations and State Policy and Procedures, plus new technologies. Training designed for program directors/managers.
Formats: Lecture, small group discussion, guest speakers/presenters,
Performance Standards and Policy Directives.
Time: 1/2 Day
Program coordinators, bookkeepers, file clerks and crew supervisors will receive training in the following areas:
Time: 1/2 Day - 1 Day
Formats: Lecture, Film (Saving Energy at Home: Arkansas Energy Office Information); Books, pamphlets, etc.
Time: One Full Day
Weatherization T/TA will be provided in conjunction with the following activities:
The monitoring activities of the Arkansas Weatherization Assistance Program are used to identify the Subgrantee's training and technical assistance needs. T/TA requests may be submitted by the subgrantee. Requests for training will be accepted by phone or in written form from all interested persons and the scheduling of the sessions will be coordinated with other monitoring, evaluation and T/TA visits made by the Office of Community Services.
CONTRACTORS WORKSHOP
The purpose for a workshop for contractors (labor only) is to be sure that the contractor and the agency fully understand what is expected from the contractor. The contractor is educated as to agency policies, state policies and DOE policies. Agency Fiscal Officer, as well as the Weatherization Director, are expected to attend this workshop.
The training curriculum is as follows:
Internal Revenue Services for proper procedures to follow as a self-employed person.
The state does not require certification or training of subgrantee staff prior to hire or by date certain of hire.
Although the state does not certify its local program operators, the state provides statewide training programs that promote similar understanding of the state plan, federal rules and regulations and state policy. On-going training is an intricate part of the Arkansas Weatherization Program. Most of the training is focused on quality control issues, such as quality workmanship and final inspections.
Each month the state compiles a comparison of local programs. This comparison looks at units completed vs. units projected, budget expended vs. approved budget, percentage of budget expended, materials expended, program support expended, materials expended, and average weatherization cost per unit. The comparison report provides a clear picture of each local agency's progress to completing their goals. It also provides a clear comparison of the local programs and a look at local productivity.
The state does not have a reward or penalty system other than through redistribution of carryover funds to those agencies in compliance with rules, regulations, and performance standards and are in need of additional funds.
If follow-up action is required of the Assistant Director, Office of Community Services, the result could be withholding of funds from the subgrantee. If deficiencies are serious enough to merit defunding a subgrantee, a public hearing will be arranged to receive comments.
ARRA monitors will be paid from state administrative funds.
"The states' T/TA plans should identify those T/TA activities undertaken by grantees and subgrantees that will allow them to run more efficient and effective programs and raise non-federal funding and leverage available monies." One such activity is a joint activity between a subgrantee, the State Weatherization Program and the electric utility provider.
SUMMARY
ALLOCATION FORMULA
AGENCY | PERCENTAGE |
BRAD | 3.1915% |
CADC | 18.9016 |
CAPCA | 4.7135 |
CRDC | 11.7306 |
C-SCDC | 4.1754 |
CSO | 2.1688 |
MCAEOC | 2.1266 |
M-DCS | 4.6048 |
NADC | 5.1753 |
OHC | 8.1517 |
OOI | 6.3513 |
PB-JCEOC | 6.2719 |
SEACAC | 5.3882 |
SWADC | 7.2986 |
UHDC | 9.7502% |
TOTAL | 100.000% |
ARKANSAS SUBGRANTEES USING CONTRACTORS
AGENCY | CONTRACTORS | CREW |
BRAD | X | X |
CADC | X | X |
CAPCA | X | |
CRDC | X | X |
C-SCDC | X | |
CSO | X | |
MCAEOC | X | X |
M-DCS | X | |
NADC | X | |
OHC | X | |
OOI | X | X |
PB-JCEOC | X | X |
SEACAC | X | |
SWADC | X | |
UHDC | X | X |
CONTRACT FOR SERVICES ARRA WEATHERIZATION ASSISTANCE FOR LOW-INCOME PERSONS
TERMS AND CONDITIONS
PREAMBLE
WHEREAS, Public Law 111-5 authorizes funding for the U.S. Department of Energy (DOE) to make grants to and has made available a grant to the STATE OF ARKANSAS through the DEPARTMENT OF HUMAN SERVICES/DIVISION OF COUNTY OPERATIONS/OFFICE OF COMMUNITY SERVICES (DHS/DCO/OCS):
WHEREAS, the SUBGRANTEE is contracting with DHS/DCO/OCS for the purpose of operating a local American Recovery and Reinvestment Act weatherization project to assist low-income persons and both parties are in agreement upon terms herein.
NOW, THEREFORE, in consideration of the foregoing, and subject to the conditions contained herein, the DHS/DCO/OCS and the SUBGRANTEE herein do mutually agree as follows:
The monitoring reports provide ideas for training and in turn access the effectiveness of the training. The monitors provide a considerable amount of T/TA on-site during the monitoring reviews.
The SUBGRANTEE agrees to provide all services specified in this CONTRACT as described in the terms and special conditions of the contract and approved by DHS/DCO/OCS. Said terms and special conditions are incorporated herein. DHS/DCO/OCS agrees to make available funds to the SUBGRANTEE for the purposes set forth in the CONTRACT in accordance with the approved terms and special conditions. The terms of this CONTRACT are contingent upon the terms of the grant award between DHS/DCO/OCS. If the terms of said award become null and void, so does the terms of the CONTRACT.
The applicable compliance requirements include, but are not limited to, the following:
All activities authorized by this CONTRACT shall be performed in accordance with applicable conditions, relevant directives, guidelines, federal regulations, assurances and requirements as attached hereto or, otherwise, provided by the DHS/DCO/OCS. The SUBGRANTEE acknowledges adherence to all applicable federal regulations and special conditions from DOE to which the DHS/DCO/OCS is subject, as well as issuance of policy directives from DHS/DCO/OCS.
The SUBGRANTEE agrees to procure and keep in force for the terms of this CONTRACT, adequate insurance (including liability insurance for weatherization projects for personal injury and for property damage), issued by a reputable insurer, licensed to do business in Arkansas, as will adequately protect the interest of the DHS/DCO/OCS and the SUBGRANTEE and will insure the funds granted herein shall be used for the purposes set forth.
SUBGRANTEE is to operate in compliance with the Department of Energy Financial Assistance Rule 10 CFR 600 and procurement standards with the Office of Management and Budget Circulars A-102 or A-110 and other policies as applicable.
All SUBGRANTEES are required to conduct a single agency audit in accordance with OMB Circular A-133, covering all funds received by the agency. A copy of the report will be provided directly to DHS.
DHS/DCO/OCS payment to the SUBGRANTEE will be based upon their monthly report and request for funds up to the CONTRACT limit. Advance funding will be paid to the SUBGRANTEE.
DHS/DCO/OCS shall limit advance payments to the minimum amounts necessary for immediate cash advance requirements of the SUBGRANTEE. The timing and amount of cash advances shall be as close as administratively feasible to actual disbursements of allowable cost.
DHS/DCO/OCS advance payment procedure will comply with DOE Financial Assistance Rule 10 CFR 600 and Treasury Circular 1075. All expenditures determinations will be made in accordance with the DOE Financial Assistance Rule 10 CFR 600, Program Rule 10 CFR 440 and applicable cost principles, either Office of Management and Budget Circular A-87 or A-122.
The SUBGRANTEE, at its principal office or place of business shall maintain, using accepted procedures, complete and accurate accounts and records reflecting all matters and activities covered by the CONTRACT. The SUBGRANTEE shall maintain records for a period of three years from the date of audit, except in cases where unsolved audit questions may require maintaining all records for a longer period. Furthermore, accounting for equipment, material, and supplies shall be as follows:
The SUBGRANTEE shall complete and submit to the DHS/DCO/OCS, at least quarterly the Arkansas Weatherization Assistance Program Progress Report (WAP-01). If not received by the fifteenth of the month following each quarter, then no reimbursement will be made until the following month. The SUBGRANTEE shall be reimbursed only after the progress report has been received and verified by DHS/DCO/OCS. The DHS/DCO/OCS reserves the right to withhold funds contingent upon the receipt and verification of all items listed.
The SUBGRANTEE shall furnish to the DHS/DCO/OCS, such progress and periodic reports in such form and quantity as the DHS/DCO/OCS, may, from time to time, require; including, but not limited to, status reports of the project, fiscal reports statements, certificates, approvals, proposed budgets, copies of all sub-contracts executed and proposed, follow-up reports and any and all other information relative to the project, including specific questionnaires as determined by OCS to be necessary to carry out its responsibilities or the responsibilities of Secretary of the Department of Energy.
The SUBGRANTEE is not permitted to assign or transfer any provision of the CONTRACT except as follows:
The SUBGRANTEE is permitted to enter into a third party contract to fulfill the labor obligation of this CONTRACT.
The parties agree that they will comply with Affirmative Action Regulations as set forth by the Office of Federal Compliance Contracts Program.
The Department of Human Services (DHS) and its contractor/service provider will not discriminate against any employee, client or applicant for employment services because of physical or mental handicap. The DHS and its contractor, sub-contractor/service provider agree to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training.
The DHS and its contractor, sub-contractor/service provider further agree to comply with the rules and regulations promulgated by federal funding sources. DHS and its contractor, subcontractor/service provider will comply with all Federal statutes relating to non-discrimination. These include but are not limited to:
This CONTRACT, when signed by the DHS/DCO/OCS and the SUBGRANTEE constitutes the full and complete understanding of all parties and may not be in any manner interpreted or fulfilled in contradiction and its expressed terms as provided herein. This CONTRACT may be cancelled by either party upon thirty days receipt of written notice by either party.
watts up meter) must be conducted on each unit as appropriate. Failure to conduct appropriate diagnostic measures may result in withholding funds.
Priority is given to the elderly and disabled low income persons. Priority is also given to single-family or other high energy consuming dwelling units as determined appropriate by the local subgrantee.
Department of Energy funds are used to supplement and not supplant state or local funds. Efforts are being made to increase financial participation on the state and local level.
E. To the maximum extent practicable, the use of weatherization assistance shall be coordinated with other federal, state, local, or privately funded programs in order to improve energy efficiency and to conserve energy.
The Office of Community Services coordinates the Weatherization Assistance Program with the Low-Income Home Energy Assistance Program, Rural Economic and Community Development Services, Housing and Urban Development, Public Service Commission, Public Utility companies and other state, local and federal agencies in the state.
The low-income members of an Indian tribe shall receive benefits equivalent to the assistance provided to other low-income persons within the state.
Each subgrantee must complete a final inspection and certify that all applicable work has been completed according to established minimum performance standards before that unit can be reported as completed to the Office of Community Services. If during a monitoring visit it is found the unit was certified incorrectly as complete, the unit is disallowed and the appropriate funds are withheld. Units are completed in accordance with 440.21.
SUBGRANTEES
The Office of Community Services contracts with fifteen subgrantees.
Prior to the preparation of the final state plan, a proposed plan was prepared according to 440.14, paragraph (b) for a public hearing. Subgrantees and affected state agencies.
The Arkansas weatherization subgrantees have operated the DOE Weatherization Program from its inception in 1977. The subgrantees have developed many innovative weatherization techniques.
The fifteen subgrantees have been in the business of serving low-income persons for thirty-two years.
The Arkansas weatherization subgrantees have nearly systematically exceeded completion goals every year and have operated within DOE guidelines and budget limitations.
The state will use monitoring findings from the previous year to develop a training plan for the upcoming year.
To the maximum extent practicable, the services of volunteers, training participants and public service employment workers will be secured to work under the supervision of qualified supervisors and foremen.
The allocation of funds is based on relative need. The percentage of available funds allocated to each subgrantee (by county data) is determined by the following allocation formula:
If the Office of Community Services finds that a subgrantee selected to undertake weatherization activities under this part has failed to comply substantially with the provisions of the act or this part should be replaced, such findings shall be treated as a finding under 440.30 (b) for purposes of 444.30.
In the selection of new or additional subgrantees, the Office of Community Services shall make this selection at a hearing in accordance with 440.14 (a) and upon the basis of the criteria in paragraph (a) of this section.
INTERGOVERNMENTAL REVIEW
The state has an established review process under provisions of Executive Order 12372 and 10 CFR 1005.
The single point of contact is:
Arkansas Department of Finance and
Administration Office of Intergovernmental Services Post Office Box 3278 1515 West 7th Street, Room 412 Little Rock, Arkansas 72203
The single point of contact will be notified of the application.
QUALITY CONTROL
QUALITY CONTROL ELEMENTS
ELEMENTS: Describe the State's system for verifying that all units have final inspection prior to subgrantee claiming them as completions.
The Arkansas State Weatherization Assistance program requires that each subgrantee conduct a final inspection of the unit prior to reporting the unit as a completion.
The final inspection must be conducted by someone who was not involved in performing the measures.
QUALITY CONTROL ELEMENTS
The priorities addressed are justified by the National Energy Audit and Mobile Home Energy Audit, which takes into consideration the climate.
The State reviews the priority list annually to assure that new available technology is utilized, where the technology has been proven effective and approved by DOE. Any flexibility in funding allowed by DOE is provided to subgrantees. The state seeks other funding to assist subgrantees in addressing the housing and energy needs of clients. The state assists subgrantees in applying for other housing funds when possible.
The state requires that subgrantees procure materials according to approved procedures, which require that subgrantees purchase materials that meet federal specifications.
The monitor reviews for compliance as a normal part of the process. Any costs for materials that do not meet federal specifications will be refunded from non-federal funds. The subgrantee provides as assurance that materials will meet federal specifications in their annual applications for funds.
All subgrantees are required to purchase materials according to competitive bidding procedures.
The state reviews the maximum cost-per-unit limit annually. The state establishes a statewide maximum and maximum average. However, each subgrantee maximum and maximum average is established in their annual application for funds. The limit is established by reviewing the previous year costs and projected new year costs. No agency is allowed to exceed the limit established by DOE.
QUALITY CONTROL ELEMENTS
ELEMENT: Describe how the State trains and/or certifies persons responsible for quality control on the State level.
The State Weatherization Program Training Coordinator trains the state staff when new staff are hired. When necessary, the state obtains training from other state offices, or other sources, with the required expertise.
The State will plan to establish a training center to provide training on a continuous basis. The state will also coordinate with the Arkansas Energy Office for development of training through educational institutions.
ELEMENT: Describe how the State trains and/or certifies those persons responsible for quality
control on the local level.
The state will work with the WAP Training Centers to develop a certification process. However, the State Weatherization Training Coordinator will coordinate the training needs of the subgrantee staff when new staffs are hired, or when it is determined through the monitoring process, that training is needed to improve the quality of work.
The state provides on-going training to subgrantee staff responsible for quality control at the local level. The training is provided at statewide and regional levels, as well as at each subgrantee when it is necessary. Training is provided in all aspects of the program, to include; management and administration, client files, contractor training, client education, skills training, and energy audit.
The state has established two training centers using educational institutions to provide training on a continuous basis and to develop a certification program. The state has coordinated with the Arkansas Energy Office in the development of the training centers.
Subgrantee contractor skills and work history are considered during the competitive bidding process. Contractors will be required to become certified through one of the state training centers.
All crew members new and existing must attend training at one of the state training centers. The state will not allow any staff to be grandfathered‖ into certification.
The State will plan to establish a training center to provide training on a continuous basis. The State will also coordinate with the Arkansas Energy Office for development of training through educational institutions.
ELEMENT: Describe how the State ensures that subgrantee staff performing post-work inspections are different from those completing the prescribed work.
The subgrantee provides an assurance in the annual application that the post-work inspection will be by someone other than those completing the work. The State Monitors review this during the on-site monitoring.
ELEMENT: Describe how the State periodically reviews a sample of local work orders and post-work inspections for accuracy.
The state monitor reviews 25% of the work orders and post-work inspections for accuracy during the on-site review process.
ELEMENT: Describe the State's procedures for dealing with program operators who repeatedly have a high number of inaccurate work orders or post-work inspections.
Subgrantees that are found to have inaccurate work orders or post-work inspections are required to correct the inaccurate work and provide a corrective action plan to assure that the problem is corrected. The state monitor follows-up at the next on-site monitoring to assure that the corrective action is being adhered to.
ELEMENT: Describe the State system for measuring the comparative productivity of different program operators.
The state reviews monthly reports to compare production of the different program operators. This information is published on an annual basis. The state provides technical assistance to any agency that is falling behind on production.
CRISIS RELIEF PLAN
OUTLINE
Description of the Program Statement of Purpose Market Opportunities Projected Results Financing Requirements
Key Personnel
Services
History
Economic and Social Factors Target Customers Market Opportunities Expected Benefits
Forecasting
Short and Long-Term Results
Controls/Evaluation
The enhanced concept for the U.S. Department of Energy's (DOE) Weatherization Assistance Program as administered by the Office of Community Services is called the Weatherization Assistance Program (WAP) Crisis Relief Plan. The traditional Weatherization Assistance Program focuses on reducing the heating and cooling costs in homes of low-income families, while ensuring the safe operation of the building equipment. The WAP Crisis Relief Plan will address weather-related emergencies ensuring the safe operation of building equipment (heating and/or cooling).
Statement of Purpose
By expanding the scope of the Program to address weather related emergencies, the WAP Crisis Relief Plan can:
[LESS THAN] Save lives;
[LESS THAN] Significantly increase energy savings;
[LESS THAN] Further reduce emissions of air pollutants such as carbon monoxide;
[LESS THAN] Increase the leveraging potential of the Weatherization network; and
[LESS THAN] Expand the program's benefits to the state's communities.
Market Opportunities
[LESS THAN] Supply does not meet current demand for Weatherization services.
[LESS THAN] New resources created through utility restructuring offer significant opportunities to expand Weatherization services.
[LESS THAN] Potential to increase community role: Weatherization agencies are firmly planted in the local communities and are the natural delivery mechanism for other programs outreach efforts.
Projected Results
Lives saved and citizens helped during times of crisis.
Financing Requirements
Weatherization Funds.
The Weatherization Assistance Program serves every county in the state. This work is administered through the Department of Human Services, Division of County Operations, Office of Community Services with support from the U.S. Department of Energy's (DOE) Pennsylvania Regional Office. A network of 15 local agencies comprised of Community Action Agencies and one nonprofit housing development corporation carries out weatherization work.
Key Personnel
Office of Community Services staff work with DOE Headquarters and PMC Office staff in administering the Program. The local agencies, then, are the entities that actually carry out this expanded program as the service providers. The vast majority of service providers that DOE funds are Community Action Agencies (CAA) which are multi-purpose service and community development organizations run by locally selected governing boards from the affected community and the private sector.
Services
Program provides energy efficiency measures to low-income families.
History
The Weatherization Assistance Program is the nation's program for delivering energy efficiency services to low-income Americans. Weatherization was created during the 1973 Arab oil embargo to assist low-income families who lacked the resources to respond to price or regulatory signals by investing in efficiency. In the beginning, temporary measures like plastic storm windows, weatherstripping, and caulking were installed by volunteer labor. The Program has evolved into one in which professional staff use sophisticated energy audit protocols and advanced diagnostic equipment to determine which cost-effective measures and services should be installed to achieve the greatest energy efficiency and cost payback. Throughout the evolution of this Program, Weatherization has remained committed to its fundamental mission.
Economic and Social Factors
There are 400,000 households currently eligible for Weatherization services in the state of Arkansas. The need for Weatherization services remains strong and in recent years, the number of households federally eligible for Weatherization and LIHEAP (Low Income Home Energy Assistance Program) actually increased. A total of 1,225 households received Weatherization assistance in 2007.
Target Customers
Our customers are the low-income families, particularly the elderly, people with disabilities, and children. Over 90% of our customers have households with an annual income under $15,000. These low-income households spend 14% of their annual income on energy versus 3.5% spent by other households.
Market Opportunities
Potential to increase community role: Weatherization agencies are firmly planted in the local communities and are the natural delivery mechanism for other programs outreach efforts.
Expected Benefits
[LESS THAN] Low-income citizens are able to access benefits of energy efficiency technologies otherwise accessible only to those with greater means.
[LESS THAN] Energy efficiency programs educate low-income customers about reduced energy consumption and provide actual Weatherization services to their dwellings that decrease energy use. Both of these aspects allow for a smaller utility bill which low-income customers can afford to pay.
[LESS THAN] Alleviation of high energy burdens allows low-income families increased financial independence and flexibility to spend household income on other needs.
[LESS THAN] Reduces the need for other tax-supported programs such as fuel assistance, housing, and health care, while improving housing conditions.
Effective energy efficiency programs reduce the payment-related costs incurred by utility companies. These costs include late payments, bad debt, credit and collection expenses, termination and reconnection costs, negotiation of payment plans, and regulatory expenses.
[LESS THAN] Reduces costs related to health and safety emergencies. Weatherization measures performed on low-income housing reduce the chance for fires, carbon monoxide poisoning, and hypothermia, thereby reducing costs associated with emergency calls.
[LESS THAN] Energy efficiency measures increase the equity in low-income homes, improve housing maintenance, reduce client utility bills, reduce moves and associated costs, decrease homelessness, reduce adverse health effects, and decrease the energy cost burden.
[LESS THAN] Increasing investments in Weatherization Programs also provide non-energy, non-environmental benefits for society. These benefits include decreased public funds expenditures (e.g. social services, homeless shelters, health care, public safety, etc.), maintaining the real estate tax base, and increasing housing values. Therefore, investing in Weatherization capitalizes on known energy benefits as well as substantial non-energy and non-environmental benefits for individuals, utilities, and society.
The WAP Crisis Relief Plan will be implemented using the following strategy:
Increased Flexibility - No funds are set aside due to increased funding. Agencies will address crisis relief using regular program funds.
[LESS THAN] Client Education will be conducted by local agency staff with clients being advised of low cost no cost measures that can be done on a regular basis to assist in lowering utility cost. Energy Conservation literature will be left with the client.
[LESS THAN] By assisting and educating citizens during weather related crisis, the Weatherization Crisis Relief Plan may reduce the number of walk-a-ways.
Energy Conservation information materials will be distributed to local churches for distribution to their membership. This material will also be made available to all faith based organizations. This way state staff and local agency staff will be free to assist citizens as they apply for services.
Short and Long-Term Results
The Weatherization Assistance Program Crisis Relief Plan will:
[LESS THAN] Reduce the export of local energy dollars out of the community; low-income communities spend more than 20 percent of their gross income on energy and up to 80 percent of it immediately leaves the community;
[LESS THAN] Create jobs by keeping more money in the local economy; a conservative estimate is that every retained dollar produces three dollars in multiplier benefits;
[LESS THAN] Improve local air quality and reduce adverse health effects, particularly asthma.
[LESS THAN] Attract utility restructuring dollars by becoming the delivery mechanism of choice for public benefits funds ear-marked for low-income energy efficiency and electric base load conservation.
[LESS THAN]
Controls/Evaluation
The Weatherization Assistance Program Crisis Relief Plan will be monitored using the same criteria as the regular Weatherization Assistance Program to ensure compliance with State and Federal regulations.
The state evaluation activities typically take 2 or more days. These days consist of reviewing the following:
The monitor will be looking at the system the agency has for insuring that DOE regulations and requirements are being met. The areas, which the monitor assesses, include:
Regulatory
Resource Management
*Under the WAP Crisis Relief Plan, this requirement will be suspended.
Management Information Systems
The second day is typically spent inspecting units that have been weatherized. The monitor inspects units to insure:
Quality of Work
FIELD GUIDE
FIELD GUIDE
As part of its annual grant guidance to the CAAs, OCS has issued a manual dealing with weatherization crews work in homes. The guidelines contained in the manual are meant to provide guidance on the installation of allowable measures in the Weatherization Assistance Program and to protect workers providing weatherization services. The manual is called the Arkansas Weatherization Field Guide.
The Southeast Weatherization Field Guide is published for the Department of Energy's Weatherization Assistance Program. Written as a reference document, the field guide provides step by step instructions on the process and procedures used in the Weatherization Assistance Program as well as client education and healthy safety procedures. Subgrantees will be required to use the field guide in the Weatherization Assistance Program and are encouraged to train new staff with this guide.
While the field guide was written for states in the southeastern portion of the country, all measures detailed in the field guide do not apply to Arkansas. Listed below are the measures that are not allowable measures in the Arkansas Weatherization Assistance Program.
Please note: Arkansas requires that a vapor barrier be installed on only 80% of the ground when installing floor insulation.
016.20.10 Ark. Code R. 003