016.20.07 Ark. Code R. 001
OVERVIEW
Arkansas Department of Health and Human Services, Division of County Operations, Office of Community Services (DHHS) will administer the Low-Income Weatherization Assistance Program in compliance with Title IV, Energy Conservation and Production Act, as amended. DHHS will administer the weatherization program in compliance with the applicable law, including regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other procedures applicable to this regulation as the United States Department of Energy may prescribe for the administration of financial assistance.
DHHS will monitor subgrantee performance in an effort to increase production of weatherized units. Quarterly production reports and leveraging reports will be submitted to DOE on time.
All units weatherized using funds from DOE will comply with all requirements for a completed unit and will be reported to DOE.
The primary purpose of the weatherization program is to conserve energy. The only health and safety measures installed with DOE funds will be "energy-related" health and safety measures. The state ensures that it will comply with the DOE "prudent use" policy for health and safety funds.
The federally appropriated DOE funds and the LIHEAP funds are included in the plan for DOE approval. The DOE allocation is $2,202,800 and the HEAP allocation is $400,000.
The state uses 5% for administration. The subgrantees receiving less than $350,000 will be allowed to use 10% for administration.
The state does not use DOE funds to leverage. The state does not use DOE funds to administer leveraged resources.
The state will use the DOE T/TA funds to provide training and technical assistance to subgrantees and to monitor subgrantees.
The state will comply with E-Gov requirements as prescribed by DOE.
The Master file has been eliminated from the plan. The state, however, will keep relevant information on file.
The state does not use funds for Low-Cost/No-Cost. The state will use the MHEA and NEAT energy audits. These plans are kept on file but are not included in this plan.
The state will revise the budget to include carryover prior to June 30.
The source of labor is no longer required to be reported.
The Congressional Districts served by the various subgrantees are included in this plan. However, a breakdown of the percentage of funds going to the various districts is no longer required.
The production, as required by DOE, is included in this plan. There are no downsizing efforts this program year.
The potential energy savings is included in this plan.
The Training and Technical Assistance Plan and the Monitoring Plan are combined into one plan. A house may be reweatherized if it was previously weatherized prior to September 30, 1993.
The annual application includes both DOE and LIHEAP funds. The weatherization program is exempt from the Davis-Bacon Act (wage rate requirements).
Subgrantees do not use DOE funds for leveraging purposes. Electric base load measures are included in the NEAT/MHEA Audits.
A list of PAC members is included in this plan.
A transcript is included in this plan. The state requires subgrantees and contractors to maintain adequate liability insurance and pollution occurrence insurance.
The state conducts a public hearing in compliance with DOE requirements.
The Training and Technical Assistance Plan is combined with the Monitoring Plan.
The state provides client information and material at the time of weatherization.
DOE published a national evaluation of weatherization in 1993. DOE has initiated a new evaluation of the program.
The state will monitor each subgrantee at least one time annually and monitor at least 5% of the units and files. In most instances, the state will monitor twice annually and monitor 10% of the files and units.
The state will use the MHEA and the NEAT energy audits.
The Health and Safety Plan is included in the Master File and is not included in this Annual File. The plan has been amended to include DOE requirements regarding mold and mildew.
The state will allow vehicle purchases with an acquisition price of $5,000 or more to be spread over the entire life of the vehicle and the number of homes served during that period.
The state will maintain the Policy Advisory Council instead of using a State Council.
The state will comply with the financial and program reporting requirements of DOE.
The state will report all units to DOE that contain DOE funds. All units weatherized with DOE funds will comply with the DOE definition of a completed unit.
Subgrantees may budget financial audit cost as a separate budget category.
The Immigration and Nationality Act made certain aliens legalized under the Immigration and Control Act of 1986 temporarily ineligible for weatherization assistance. The provisions of this law have expired. The only potential implications are those cases that were open while this law was in effect. Local agencies that are charitable and nonprofit are exempt from implementing new status verification requirements for nonqualified aliens. However, local government agencies must conduct status verification when serving nonqualified aliens.
A multifamily building may be weatherized if two-thirds of the units are eligible. Certain multifamily buildings with significant energy efficiency improvements or leverage resources require only one-half of the units to be eligible. A building containing two or four units may be weatherized if one-half of the units are eligible. A nonqualified alien could be the recipient of weatherization services as part of the two-thirds or one-half rule.
Each subgrantee has a policy and procedure for using insulation composed of the highest percentage of recovered materials practical.
There are no changes in rental procedures.
The state has reserved $10,000 from HEAP weatherization funds to address energy crisis relief. The procedures are contained in the Master Plan.
The state will use 125 percent of poverty as the income eligibility level.
DOE does not permit the general practice of fuel switching when replacing furnace and appliances.
G R A N T A P P L I C A T I O N S T A N D A R D F O R M 4 2 4
STATE CLEARINGHOUSE APPLICATION SUPPLEMENT
SUPPLEMENTARY GRANT INFORMATION
B U D G E T
Budget Information - Non Construction
Budget Information - Non Construction Programs
Budget Information - Non Construction Programs
2007 DOE ALLOCATION
AGENCY | UNITS | PS & M | ADMINISTRATION | TOTAL |
BRAD | 19 | $ 53,161 | $ 7,030 | $ 60,191 |
CADC | 107 | 307,364 | 41,636 | 349,000 |
CAPCA | 27 | 78,513 | 10,383 | 88,896 |
CRDC | 70 | 202,880 | 25,839 | 228,719 |
C-SCDC | 24 | 69,550 | 9,198 | 78,748 |
CSO | 13 | 36,126 | 4,777 | 40,903 |
MCAEOC | 12 | 35,422 | 4,685 | 40,107 |
M-DCS | 27 | 76,702 | 10,144 | 86,846 |
NADC | 30 | 86,206 | 11,400 | 97,606 |
OHC | 47 | 135,783 | 17,957 | 153,740 |
OOI | 37 | 105,794 | 13,991 | 119,785 |
PB-JCEOC | 36 | 104,471 | 13,816 | 118,287 |
SEACAC | 31 | 89,752 | 11,869 | 101,621 |
SWADC | 42 | 121,574 | 16,077 | 137,651 |
UHDC | 56 | 162,410 | 21,478 | 183,888 |
TOTAL | 578 | $1,665,708 | $220,280 | $1,885,988 |
*This formula incorporates $2,885 maximum average.
2007 HEAP ALLOCATIONS
AGENCY | UNITS | PS & M | ADMINISTRATION | TOTAL |
BRAD | 4 | $ 11,489 | $ 638 | $ 12,127 |
CADC | 26 | 74,781 | 4,525 | 79,306 |
CAPCA | 6 | 16,969 | 943 | 17,912 |
CRDC | 12 | 35,494 | 1,602 | 37,096 |
C-SCDC | 5 | 15,031 | 835 | 15,866 |
CSO | 3 | 7,808 | 434 | 8,242 |
MCAEOC | 3 | 7,656 | 425 | 8,081 |
M-DCS | 6 | 16,577 | 921 | 17,498 |
NADC | 7 | 18,631 | 1,035 | 19,666 |
OHC | 10 | 29,346 | 1,630 | 30,976 |
OOI | 8 | 22,865 | 1,270 | 24,135 |
PB-JCEOC | 8 | 22,579 | 1,254 | 23,833 |
SEACAC | 7 | 19,398 | 1,078 | 20,476 |
SWADC | 9 | 26,275 | 1,460 | 27,735 |
UHDC | 12 | 35,101 | 1,950 | 37,051 |
TOTAL | 126 | $360,000 | $ 20,000 | $ 380,000 |
*This formula incorporates $2,885 maximum average.
Energy Crisis Relief $10,000
Pollution Occurrence Insurance $42,000
Leveraging $63,000
State Administration $67,188
Client Education $30,000
ALLOCATION FORMULA
AGENCY | HDD+CDD | PERCENT HDD+CDD | POVERTY% | AVERAGE HDD+CDD AND POVERTY |
BRAD | 16168 | 4.2122 | 2.1709 | 3.1915 |
CADC | 59459 | 15.4906 | 22.3127 | 18.9016 |
CAPCA | 15365 | 4.003 | 5.4241 | 4.7135 |
CRDC | 41971 | 10.9345 | 12.5268 | 11.7306 |
CSCDC | 10699 | 2.7873 | 5.5636 | 4.1754 |
CSO | 4934 | 1.2849 | 3.0514 | 2.1688 |
MCAEOC | 5368 | 1.3997 | 2.854 | 2.1266 |
MDCS | 20438 | 5.3246 | 3.885 | 4.6048 |
NADC | 27098 | 7.0597 | 3.291 | 5.1753 |
OHC | 21753 | 5.6672 | 10.6363 | 8.1517 |
OOI | 32274 | 8.4082 | 4.2944 | 6.3513 |
PBJCEOC | 24872 | 6.4798 | 6.064 | 6.2719 |
SEACAC | 23727 | 6.1815 | 4.5949 | 5.3882 |
SWADC | 33904 | 8.8329 | 5.7643 | 7.2986 |
UHDC | 45807 | 11.9339 | 7.5666 | 9.7502 |
TOTAL | 383837 | 100 | 100 | 100 |
U.S. DEPARTMENT OF ENERGY GOLDEN FIELD OFFICE
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category using this form. Cost breakdown estimates may be entered on this form or attach a breakdown of costs using your own format as Attachment A.
Weatherization Program Administrator
Weatherization Training Coordinator Grants Coordinator
Weatherization Program Administrator supervisors staff, develops annual grant, develops grant guidance, provides technical assistance to subgrantees, reviews subgrantee contracts.
Weatherization Training Coordinator develops training packages, provides hands-on training, develops training plan, reviews subgrantees for compliance with policies/procedures.
Grants Coordinator monitors performance of weatherization subgrantees.
Position/Person | Time X | Rate = | Total |
Weatherization Program Administrator | 100% | $57,500 | $57,500 |
Weatherization Training Coordinator | 100% | $49,330 | $49,330 |
Grants Coordinator | 100% | $31,391 | $31,391 |
Grants Coordinator | 100% | $33,634 | $33,634 |
WX. Program Administrator | WX. Training Coordinator | (2) Grants Coordinator |
FICA Match | 7.650% | $ 4,399 | $ 3,774 | $ 4,974 |
Retirement | 10.000% | 5,750 | -0- | 6,503 |
Unemployment | .089% | 51 | 44 | 58 |
Tax | ||||
Workers Comp | 2.000% | 1,150 | 987 | 1,301 |
Insurance | $260 per employee x 12 months | 3,120 | 3,120 | 6,240 |
TOTAL | $14,470 | $ 7,925 | $19,076 = $41,471 |
Prior purchases $1,223 x 2 = $2,446
Weatherization staff needs new computers.
Prior purchases of similar or like items.
T & TA - $7,750 for office purchases for stationary and other office supplies
Admin - $4,200 for office purchases for stationary and other office supplies
Provide the information below for new proposed sub recipients and subcontractors. For ongoing subcontractors and sub recipients, if this information is provided elsewhere in the application, it does not have to be restated here, but please indicate the document and page numbers where it can be found.
Name of Proposed Sub | Total Cost | Basis of Cost* |
Subgrantee Listing | $1,885,988 | Install Energy Conservation measures Allocation formula |
* For example-Competitive, Historical, Quote, Catalog
Admin - Costs are for telephone service charge, credit card purchases and subscriptions, publications and books and for audit costs - $2,000.
T/TA - Costs are for freight expenses, printing, advertisements, equipment maintenance, rent of copier, office space rent, telephone, credit card purchases, and subscriptions - $3,300.
Yes, 7/1/95 Health and Human Services Contact: Terry Hill, phone (214) 767-3263
Community Services Administration 450-03-01 -00-G1
Code | Program | Quarter Ending 12/31/06 | Quarter Ending 09/30/06 | Quarter Ending 06/30/06 | Quarter Ending 03/31/06 |
FK | Lead Based Paint | ||||
F5 | HEAP | 36.36 | 36.37 | 33.36 | 33.34 |
F8 | Weatherization | 36.37 | 36.36 | 27.27 | 33.33 |
F9 | CSBG | 27.27 | 27.27 | 36.37 | 33.33 |
TOTAL | 100 | 100 | 100 | 100 |
S U B G R A N T E E S
OFFICE OF COMMUNITY SERVICES ARKANSAS WEATHERIZATION SUBGRANTEES
County | ||
BRAD | Mr. Jim Jansen, Executive Director Black River Area Development Corp. 1403 Hospital Drive Pocahontas, Arkansas 72455 Telephone: (870) 892-5219 FAX: (870) 892-0707 E-mail: jjansen@bradcorp.org | Clay Lawrence Randolph |
Mr. Steve Whittaker, Weatherization Director (870) 892-5219 Ext. 246 swhittaker@bradcorp.org | ||
CADC | Mr. Larry Cogburn, Executive Director Central Arkansas Development Council 722 Gaunt Street Post Office Box 580 Benton, Arkansas 72018 Telephone: (501) 315-1121 FAX: (501) 778-9120 E-mail: lcogburn@cadc.ccAlso E-mail: lblair@cadc.cc | Calhoun Clark Columbia Dallas Hot Spring Lonoke Montgomery Ouachita Pike Pulaski Saline Union |
Ms. Beverly Palmer, Weatherization Coordinator E-mail: bpalmer@cadc.cc | ||
CAPCA | Ms. Phyliss Fry, Executive Director Community Action Program for Central Arkansas, Inc. 707 Robins Street, Suite 118 Conway, Arkansas 72034 Telephone: (501) 329-3891 Ext. 127 for Phylis FAX: (501) 329-8642 E-mail: phyliss@capcainc.org | Cleburne Faulkner White s |
Ms. Freda Paul, Weatherization Director Telephone: (501) 329-3891 Ext. 135 E-mail: freda@capcainc.org |
CRDC | Mr. Charles Cunningham, Int. Executive Dir. Crowley's Ridge Development Council 2801 Fox Meadow Lane Post Office Box 1497 Jonesboro, Arkansas 72403-1497 Telephone: (870) 802-7100 FAX: (870) 935-0291 E-mail: ccunningham@crdcnea.com | Craighead Crittenden Cross Greene Jackson Poinsett St. Francis Woodruff |
Mr. Kenny Gunn, Weatherization Director Telephone: (870) 935-9071 Ext. 10 FAX: (870) 268-1134 E-mail: kennygunn@crdcnea.com | ||
C-SCDC | Mr. Weldon Ramey, Executive Director Crawford-Sebastian Community Development Council, Inc. 4831 Armour Street Post Office Box 4069 Fort Smith, Arkansas 72914 Telephone: (479) 785-2303 FAX: (479) 785-2341 E-mail: wramey@cscdccaa.org | Crawford Sebastian |
Mr. Mark Whitmer, Weatherization Director Telephone: (479) 785-2303 Ext. 111 E-Mail: mwhitmer@cscdccaa.org | ||
CSO | Mr. Leon Massey, Executive Director Community Services Office, Inc. 600 West Grand Post Office Box 1175 Hot Springs, Arkansas 71902 Telephone: (501) 624-5724 FAX: (501) 624-1645 E-mail: lemass@csohs.org Mr. John Bates, Weatherization Director | Garland |
MCAEOC | Mr. Sam Scruggs, Executive Director Mississippi County, Arkansas Economic Opportunity Commission, Inc. 1400 North Division Post Office Drawer 1289 Blytheville, Arkansas 72316-1289 Telephone: (870) 776-1054 FAX: (870) 776-1875 or 776-1567 E-mail: Sam.Scruggs@sbcglobal.net | Mississippi |
Jim Gatchel, Weatherization Director Jim2wx@yahoo.com |
M-DCS | Ms. Margaret Staub, Executive Director Mid-Delta Community Services, Inc. Post Office Box 745 Helena, Arkansas 72342 Telephone: (870) 338-6406 FAX: (870) 338-3629 E-mail: mmstaub@cox-internet.com | Lee Monroe Phillips Prairie |
Ms. Sue Gatchel, Weatherization Director 53 South Poplar Marianna, Arkansas 72360 Telephone: (870) 295-3697 FAX: (870) 295-2036 sue.gatchel@sbcglobal.net | ||
NADC | Mr. Larry Goodwin, Executive Director Northcentral Arkansas Development Council, Inc. 550 9th Street Post Office Box 3349 Batesville, Arkansas 72503 Telephone: (870) 793-5765 FAX: (870) 793-2167 E-mail: nadc_larry@yahoo.com | Fulton Independence Izard Sharp Stone |
Mr. Billy Carlton, Weatherization Director | ||
OHC | Mr. Al West, Executive Director Office of Human Concern, Inc. 506 East Spruce Street Post Office Box 778 (mail address only) Rogers, Arkansas 72757 Telephone: (479) 636-7301 FAX: (479) 636-7312 E-mail: alwest@eohc.org | Benton Carroll Madison Washington |
Jerrie Dutton, Weatherization Director E-ail: jdutton@e hc.org | ||
OOI | Mr. Roger Ratchford, Executive Director Ozark Opportunities, Inc. 701 East Prospect 72601 Post Office Box 1400 Harrison, Arkansas 72602 Telephone: (870) 741-9406 FAX: (870) 741-0924 E-mail: ooi@alltel.net | Baxter Boone Marion Newton Searcy Van Buren |
Mr. Darwin Arnold, Weatherization Director Telephone: (870) 741-2544 FAX: (870) 741-2090 |
PB-JCEOC | Ms. Betty Smith, Executive Director Pine Bluff-Jefferson County Economic Opportunities Commission, Inc. Post Office Box 7228 (Mail Address Only) 817 Cherry Street Pine Bluff, Arkansas 71611 Telephone: (870) 536-0046 FAX: (870) 535-7558 E-mail: pbjceoc@sbcglobal.net | Arkansas Cleveland Jefferson Lincoln Grant |
Ms. Brenet Smith, Weatherization Director Telephone: (870) 535-6699 | ||
SEACAC | Mr. Larry Henderson, Executive Director Southeast Arkansas Community Action Corpora 1208 Myrtle Post Office Box 312 Warren, Arkansas 71671 Telephone: (870) 226-2668 FAX: (870) 226-5637 E-mail: larry.henderson@seacac.com Ms. Betty Forrest, Weatherization Director E:mail: betty.forrest@seacac.com | Ashley tion Bradley Chicot Desha Drew |
SWADC | Mr. Tom Lockard, Executive Director Southwest Arkansas Development Council, Inc. 3902 Sanderson Lane Texarkana, Arkansas 71854 Telephone: (870) 773-5504 FAX: (870) 772-2974 E-mail: cirby@cableone.net | Hempstead Howard Lafayette Little River Miller Nevada Sevier |
Mr. Taft Wilson, Weatherization Director Telephone: (870) 772-5758 E-Mail: taftwilson@cableone.net | ||
UHDC | Ms. Patricia Atkinson, Executive Director Universal Housing Development Corporation 301 East Third Street Post Office Box 846 Russellville, Arkansas 72801 Telephone: (479) 968-5001 FAX: (479) 968-5002 E-mail: pat@uhdc.net | Conway Franklin Johnson Logan Perry Polk Pope Scott Yell |
Mr. Loyd Collins, Weatherization Director E-mail: loyd@uhdc.net |
CONGRESSIONAL DISTRICT 1
AGENCIES | COUNTIES |
BLACK RIVER AREA DEVELOPMENT CORPORATION (BRAD) 1403 HOSPITAL DRIVE POCAHONTAS, ARKANSAS 72455 JIM JANSEN, EXECUTIVE DIRECTOR (870) 892-5219 | CLAY LAWRENCE RANDOLPH |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 315-1121 | LONOKE |
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA) 707 ROBINS STREET, SUITE 118 CONWAY, ARKANSAS 72034 PHYLISS FRY, EXECUTIVE DIRECTOR (501) 329-3891 | CLEBURNE |
CROWLEY'S RIDGE DEVELOPMENT COUNCIL (CRDC) 2801 FOX MEADOW LANE POST OFFICE BOX 1497 JONESBORO, ARKANSAS 72403 CHARLES CUNNINGHAM INTERIUM EXECUTIVE DIRECTOR (870) 802-7100 | CRAIGHEAD CRITTENDEN CROSS GREENE JACKSON POINSETT ST. FRANCIS WOODRUFF |
MID-DELTA COMMUNITY SERVICES, INC. (M-DCS) POST OFFICE DRAWER 745 HELENA, ARKANSAS 72342 MARGARET STAUB, EXECUTIVE DIRECTOR TELEPHONE: (870) 338-6406 | LEE MONROE PHILLIPS PRAIRIE |
MISSISSIPPI COUNTY, ARKANSAS ECONOMIC OPPORTUNITY COMMISSION, INC. (MCAEOC) 1400 NORTH DIVISION POST OFFICE DRAWER 1289 BLYTHEVILLE, ARKANSAS 72316-1289 SAM SCRUGGS, EXECUTIVE DIRECTOR TELEPHONE: (870) 776-1054 | MISSISSIPPI |
NORTHCENTRAL ARKANAS DEVELOPMENT COUNCIL, INC. (NADC) 550 9TH STREET POST OFFICE BOX 3349 BATESVILLE, ARKANSAS 72503 LARRY GOODWIN, EXECUTIVE DIRECTOR (870) 793-5765 | FULTON INDEPENDENCE IZARD SHARP STONE |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT POST OFFICE BOX 1400 HARRISON, ARKANSAS 726021 ROGER RATCHFORD, EXECUTIVE DIRECTOR (870) 741-9406 | SEARCY |
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES COMMISSION, INC. (PB-JCEOC) 817 CHERRY STREET POST OFFICE BOX 7228 PINE BLUFF, ARKANSAS 71611 BETTY SMITH, EXECUTIVE DIRECTOR (870) 536-0046 | ARKANSAS |
CONGRESSIONAL DISTRICT 2
AGENCIES | COUNTIES |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (502) 315-1121 | SALINE |
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC. (CAPCA) 707 ROBINS STREET, SUITE 118 PHYLISS FRY, EXECUTIVE DIRECTOR CONWAY, ARKANAS 72034 (501) 329-3891 | FAULKNER WHITE |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL 5620 WEST 12TH STREET STE 9 LITTLE ROCK, ARKANSAS 72204 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 603-0909 | PULASKI |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT POST OFFICE BOX 1400 HARRISON, ARKANSAS 72602 ROGER RATCHFORD, EXECUTIVE DIRECTOR (870) 741-9406 | VAN BUREN |
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE, ARKANSAS 72801 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (501) 968-5001 | CONWAY YELL PERRY |
CONGRESSIONAL DISTRICT 3
AGENCIES | COUNTIES |
CRAWFORD-SEBASTIAN COMMUNITY DEVELOPMENT COUNCIL, INC. (C-SCDC) 4831 ARMOUR STREET POST OFFICE BOX 4069 FORT SMITH, ARKANSAS 72914 WELDON RAMEY, EXECUTIVE DIRECTOR (501) 785-2303 | CRAWFORD SEBASTIAN |
OFFICE OF HUMAN CONCERN, INC. (OHC) 506 EAST SPRUCE STREET POST OFFICE BOX 778 ROGERS, ARKANSAS 72757 AL WEST, EXECUTIVE DIRECTOR (501) 636-7301 | BENTON CARROLL MADISON WASHINGTON |
OZARK OPPORTUNITIES, INC. (OOI) 701 EAST PROSPECT POST OFFICE BOX 1400 HARRISON, ARKANSAS 72602 ROGER RATCHFORD, EXECUTIVE DIRECTOR (501) 741-9406 | BAXTER BOONE MARION NEWTON |
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE, ARKANSAS 72601 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (501) 968-5001 | FRANKLIN JOHNSON LOGAN POLK POPE SCOTT |
CONGRESSIONAL DISTRICT 4
AGENCIES | COUNTIES |
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC) 722 GAUNT STREET POST OFFICE BOX 580 BENTON, ARKANSAS 72018 LARRY COGBURN, EXECUTIVE DIRECTOR (501) 315-1121 | CALHOUN CLARK COLUMBIA DALLAS HOT SPRING OUACHITA MONTGOMERY PIKE UNION |
COMMUNITY SERVICES OFFICE, INC. (CSO) 600 WEST GRAND POST OFFICE BOX 1175 HOT SPRINGS, ARKANSAS 71902 LEON MASSEY, EXECUTIVE DIRECTOR (501) 624-5724 | GARLAND |
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES COMMISSION, INC. (PB-JCEOC) 817 CHERRY STREET POST OFFICE BOX 7228 PINE BLUFF, ARKANSAS 71611 BETTY SMITH, EXECUTIVE DIRECTOR (870) 536-0046 | CLEVELAND JEFFERSON LINCOLN GRANT |
SOUTHEAST ARKANSAS COMMUNITY ACTION CORPORATION (SEACAC) 1208 MYRTLE STREET POST OFFICE BOX 312 WARREN, ARKANSAS 71671 LARRY HENDERSON, EXECUTIVE DIRECTOR (870) 226-2668 | ASHLEY BRADLEY CHICOT DESHA DREW |
SOUTHWEST ARKANSAS DEVELOPMENT COUNCIL (SWADC) 3902 SANDERSON LANE TEXARKANA, ARKANSAS TOM LOCKARD, EXECUTIVE DIRECTOR (870) 773-5504 | HEMPSTEAD HOWARD LAFAYETTE LITTLE RIVER MILLER NEVADA SEVIER |
PRODUCTION SCHEDULE
DOE F 540.2 U.S. Department of EnergyOMB Control No. ______
(12-04)WEATHERIZATION ANNUAL FILE WORKSHEET Expiration Date: ____
Grant #: __841__ Amendment: _______ State: __AR___ Program Year: _2007_
Budget Period: __2007 ____________
II.3 Subgrantees
Grantee | City | Tentative | |
Funding* | Units* | ||
BRAD | Pocahontas | $ 60,191 | 19 |
CADC | Benton | 349,000 | 107 |
CAPCA | Conway | 88,896 | 27 |
CRDC | Jonesboro | 228,719 | 70 |
C-SCDC | Fort Smith | 78,748 | 24 |
CSO | Hot Springs | 40,903 | 13 |
MCAEOC | Blytheville | 40,107 | 12 |
M-DCS | Helena | 86,846 | 27 |
NADC | Batesville | 97,606 | 30 |
OHC | Rogers | 153,740 | 47 |
OOI | Harrison | 119,785 | 37 |
PB-JCEOC | Pine Bluff | 118,287 | 36 |
SEACAC | Warren | 101,621 | 31 |
SWADC | Texarkana | 137,651 | 42 |
UHDC | Russellville | 183,888 | 56 |
Totals | $1,885,988 | 578 | |
* Funding can include non-DOE sources if included in DOE budget. Units can include those completed with non-DOE funding if included in the DOE budget.
II.4 Production Schedule
Number of Units (Excluding reweatherized) | 620 |
Reweatherized Units | 20 |
Average Unit Costs, including Reweatherization, Subject to DOE Program Rules* | |
VEHICLES & EQUIPMENT AVERAGE COST PER DWELLING UNIT (DOE RULES) | |
A Total Vehicles & Equipment ($5,000 or more) Budget | $60,000 |
B Units Weatherized | 578 |
C Units Reweatherized | 20 |
D Total Dwelling Units to be Weatherized and Reweatherized (B+C) | 598 |
E Average Vehicle & Equipment Acquisition Cost per Unit (A divided by D) | 100 |
AVERAGE COST PER DWELLING UNIT (DOE RULES*) | |
F Total Funds for Program Operations** | $1,665,708 |
G Total Dwelling Units to be Weatherized and Reweatherized (from line D) | 598 |
H Average Program Operations Cost per Unit (F divided by G) | 2,785 |
I Average Vehicle & Equipment Acquisition Cost per Unit (from line E) | 100 |
J Total Average Cost per Dwelling (H plus I) | 2,885 |
* Funding can include non-DOE sources if included in DOE budget. Units can include those completed with non-DOE funding if included in the DOE budget. ** Funds for program operations include expenditures described by 440.18(c)(1) through (9).
E N E R G Y S A V I N G S
Energy Savings
An estimate of the amount of energy to be conserved.
The fuel analysis is representative of the typical unit weatherized by each of the subgrantees. The analysis provides the data regarding energy conservation.
DOE PROGRAM | AMOUNT | LINE |
Total DOE State Weatherization Allocation | $2,202,800 | (a) |
Total Cost associated with Administration, T & TA, Financial and Energy Audits or 15% of allocation | $ 537,092 | (b) |
Subtract the amount entered in line (b) from Line (a), for total Federal (DOE) funds available to weatherize homes | $1,665,708 | (c) |
State Average Cost per Home or National WAP Program Year Average Cost per Home (i.e., PY2007-$2,885*) | $ 2,885 | (d) |
Total Estimated Homes to be Weatherized | 578 | (e) |
Multiply (e) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from DOE appropriated funds | 17,629 | (f) |
ALL FUNDING SOURCES | ||
Total funds (e.g., DOE-WAP, State, Leveraged, LIHEAP, and other non-Federal sources of funds used by the State to weatherize homes | $3,875,081 | (g) |
Total cost associated with the administration of Weatherization funds or 15% of total funds available to weatherize homes | $ 671,467 | (h) |
Subtract the amount entered in line (h) from line (g), for total funds available to weatherize homes | $3,475,081 | (i) |
State Average Cost per Home or Nation WAP Program Year Average Cost per Home (i.e., PY2007 - $2885*) | $ 2,885 | (j) |
Total Estimated Homes to be Weatherized | 946 | (k) |
Multiply (k) by 30.5 MBTU** for total Annual Estimated Energy Savings resulting from all funding sources | 28,853 | (l) |
T R A I N I N G A N D T E C H N I C A L A S S I S T A N C E A C T I V I T I E S
A N D M O N I T O R I N G A C T I V I T I E S
TRAINING AND TECHNICAL ASSISTANCE
Milestones
Grant Guidance March 23, 2007
WAP Annual Training Conference July 19-20, 2007
WAP Skills Training October 4-5, 2007
Monitoring Activities
The Arkansas Weatherization Office analyzes the effectiveness of the State's Weatherization projects through its ongoing monitoring activities.
The monitoring activities of the Arkansas Weatherization Office serve three principle purposes:
-To disclose areas of non-compliance with contract and programmatic regulations.
-To identify technical assistance needs among program personnel, provide training to correct deficiencies, identify and resolve questions about program operations.
-To assure quality workmanship on homes weatherized.
Monthly monitoring activities occur in OCS as staff reviews the monthly reports from the subgrantees. The monitoring lends itself to in-office or desktop review since the fiscal records are readily accessible and financial staff is usually available for consultation.
Before making a monitoring visit, the monitor reviews all reports and requests, and pertinent correspondence from the agency to be visited to get an idea of the agency's performance over a period of several months. The audit for the last contract period and the monitoring reports made previously are also reviewed. Year-to-date statistical data is compiled monthly.
The monitor also reviews the production schedule for each agency based on the Arkansas weatherization allocation formula and compares it to projections and expenditures.
Each subgrantee is monitored a minimum of one time annually, but monitoring may be required more often if requested by the agency or is deemed necessary by the State Weatherization Office.
Monitoring and evaluation activities include:
MONITORING
Milestones
L E V E R A G I N G A C T I V I T I E S
Leveraging Activities - Other Sources
None.
DOE Funded Leveraging
The state will leverage utility funds and other non-federal funds where possible. However, DOE funds will not be expended in this process.
P O L I C Y A D V I S O R Y C O U N C I L
The PAC will meet on January 26, 2007 for the purpose of holding a public hearing on the 2007 State Weatherization Plan. Others items on the agenda will include the approval of minutes, planned 2007 training and a report on Weatherization Day.
The PAC members are involved in weatherization activities such as training and Weatherization day activities and leveraging funds. Entergy is represented on the PAC and funds some weatherization activities of subgrantees each year. The State Energy Office is represented on the PAC and provides client education material for weatherization clients. Rural Development is represented on the PAC and provides funding to some weatherization subgrantees for housing rehabilitation.
WEATHERIZATION ASSISTANCE PROGRAM POLICY ADVISORY COUNCIL MEMBERS
TERM OF SERVICE
NAME/ADDRESS/PHONE | GROUP/ORGANIZATION REPRESENTED | EXPIR. DATE |
Thomas E. Green Post Office Box 1437/S330 Little Rock, AR 72203 Phone: (501) 682-8715 | Office of Community Services Ex-Officio | N/A |
Rita Byers Main Stream 300 South Rodney Parham Rd Ste 5 Little Rock, AR 72205-4774 Phone: (501) 280-0012 FAX: (501) 280-9267 E-Mail: ritabyers@yahoo.com | Elderly and Handicapped | 1/08 |
Al West, Vice Chair Office of Human Concern Post Office Box 778 Rogers, AR 72757 Phone: (501) 636-7301 FAX: (501) 636-7312 E-Mail: alwest@ohc.org | Weatherization Subgrantee CAA Executive Director | 1/09 |
Jim Gatchel Mississippi County, Arkansas Economic Opportunity Commission, Post Office Box 1289 Blytheville, Arkansas 72316 Phone: (870) 776-1054 FAX: (870) 776-1875 E-Mail: Jim2wx@yahoo.com | Weatherization Director Inc. | 1/09 |
Beverly Palmer Weatherization Director Central Arkansas Development Council Post Office Box 580 Benton, Arkansas 72018 Phone: (501) 315-1121 FAX: (501) 778-9120 E-Mail: bpalmer@cadc.cc | Weatherization Director | 1/08 |
Mark Whitmer, Chair Crawford-Sebastian Community Development Council, Inc. 4831 Armour Street Post Office Box 4069 Fort Smith, AR 72914 Phone: (501) 785-2303 FAX: (501) 785-2341 E-Mail: mwhitmer@cscdccaa.org | Weatherization Director At Large Position | 1/08 |
Susan Recken AR Department of Economic Development #1 Capitol Mall Little Rock, AR 72201 Phone: (501) 682-7334 FAX: (501) 682-2703 E-Mail: srecken@1800ARKANSAS.com | At Large Position | 1/08 |
Freda Paul Weatherization Director 707 Robins Suite 118 Conway, Arkansas 72034 Phone: (501) 329-3891 FAX: (501) 329-8642 E-Mail: freda@capcainc.org | At Large Position | 1/09 |
Ashley Bowie Crowley's Ridge Development Council, Inc. Post Office Box 1497 Jonesboro, Arkansas 72403-1497 Phone: (870) 935-8610 FAX: (870) 935-0291 E-Mail: Ashley@crdcnea.com | At Large Position | 1/08 |
Tom Kyzer Vice-President of Labor Community Services United Way of Pulaski County Post Office Box 3257 Little Rock, AR 72203 Phone: (501) 376-4567 FAX: (501) 376-7607 E-Mail: tkyzer@uwpulaski.org | Civic Groups | 1/08 |
Universal Housing Development Council Post Office Box 846 301 Third Street Russellville, AR 72801 Phone: (479) 968-5001 FAX: (479) 568-5002 uhdcpat@cox-internet.com | ||
Kelly Lassiter, Manager Customer & Employee Relations CenterPoint/ARKLA P.O. Box 751 Little Rock, AR 72203 Phone: (501) 377-4746 FAX: (501) 377-4725 | Public Utilities | 1/09 |
E-Mail: kelly.lassiter@centerpointenergy.com (This e-mail address has an underscore between first, middle and last name) | ||
Jamie Stringfellow ENTERGY 1405 Hwy 62 SW Mountain Home, AR 72653 Cell: 870 866-6005 Home 870 425-5178 E-mail: jstring@entergy.com | Public Utilities | 1/08 |
Jane Todd Public Service Commission Post Office Box C-400 Little Rock, AR 72203 Phone: (501) 682-5988 FAX: (501) 682-5882 | Public Service Commission | 1/09 |
E-Mail: janie_gray@psc.state.ar.us (This e-mail address has an underscore between first and last name) | ||
Lawrence McCullough Rural Development USDA Service Center Federal Building, Room 3416 700 West Capitol Avenue Little Rock, AR 72201-3225 Phone: (501) 301-3237 FAX: (501) 301-3290 | Housing | 1/08 |
E-Mail: Lawrence.mccullough@ar.usda.gov Vacant Local Government | ||
ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL
BY-LAWS
The name of the Council shall be the Arkansas Weatherization Policy Advisory Council (PAC).
The purpose of the PAC shall be to promote the full development and utilization of the State's weatherization resources.
The PAC shall be appointed by the Office of Community Services' Assistant Director in consultation with the State Weatherization Directors and PAC, consistent with federal regulations. Membership shall consist of no more than fifteen members representing the following groups or organizations:
CAA Executive Director
Weatherization Directors (2)
The term of office of PAC members shall be for three years and may be appointed to serve consecutive terms. Appointments shall be made during the regular meeting of the first quarter of the calendar year.
Members missing three consecutive regular meetings without cause, as determined by the total PAC membership, will be replaced at the next regular meeting of the PAC.
The PAC shall serve in an advisory capacity and will function as follows:
State's Weatherization Assistance Program;
The officers of the PAC shall be the Chairperson and Vice Chairperson.
The Nominating Committee shall present a slate of officers in advance of the voting meeting. Additional nominations may be made from the floor. From this slate, the nominee receiving the majority vote shall be the officer.
Chairperson: The Chairperson shall preside at all meetings of the PAC and perform all such services as are usually performed by the Chairperson of an organization and shall perform such duties as may be requested by the PAC and shall be ex-officio member of all committees except the Nominating Committee.
Vice Chairperson: The Vice Chairperson shall discharge the duties of the Chairperson in the absence of the Chairperson or in the event of his inability to act.
The PAC shall meet on the fourth Tuesday of the third month of each quarter or at other times as specified by the Chairperson.
The Chairperson may call special meetings of the PAC as required. Upon receipt of written request from a majority of members of the PAC, the Chairperson shall call a special meeting of the PAC to convene within ten days.
Five members of the PAC shall constitute a quorum for the transaction of business.
All actions of the PAC shall be determined by a majority vote of the members present and voting, except the adoption and amendment of the By-laws which shall be by a two-thirds vote of the members present. Proxy voting shall be allowed by persons authorized to attend and represent a member of the PAC.
The Chairperson and the Assistant Director of the Office of Community Services or designee shall be responsible for ordering the business of the PAC.
Robert Rules of Order shall govern the procedures of the PAC.
The By-laws may be amended at any regular meeting of the PAC by a two-thirds vote of the members present, provided that the proposed amendment has been submitted in writing and made available to all members at least two weeks prior to the meeting at which a vote is taken.
H E A R I N G S A N D T R A N S C R I P T S
POLICY/PROCEDURES DOCUMENTATION
SUMMARY OF REQUIREMENT: Conduct Public Hearings throughout the state.
POLICY/PROCEDURE:
A draft of the State Plan and Installation Procedures are published prior to the hearing and held open for comment after the hearing. A Notice of Public Hearing is published in the statewide newspaper at least two weeks prior to the hearing.
The State Plan and Installation Procedures are, also, promulgated through the Arkansas Administrative Procedures Act which requires that rules be published for review at least 30 days, filed with the Secretary of State, filed with the State Library, and the Arkansas Legislative Council to hold a public hearing on the rule. In addition, the State Plan and Installation Standards are filed with the State Clearinghouse.
The State plan implemented the new field guide as of 4/1/03.
BEFORE THE ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL
IMAX THEATER CONFERENCE ROOM
3301 ROOSEVELT ROAD
LITTLE ROCK, AR 72206
JANUARY 26, 2007
10:00-10:15 A.M.
IN THE MATTER OF:
WEATHERIZATION ASSISTANCE PROGRAM PUBLIC HEARING
APPEARANCES:
MR. | MARK WHITMER | CHAIR |
MS. | JOY HAYES | SECRETARY |
MS. | RITA BYERS | PAC MEMBER |
MS. | FREDA PAUL | PAC MEMBER |
MS. | PAT ATKINSON | PAC MEMBER |
MR. | JAMES GATCHEL | PAC MEMBER |
MS. | BEVERLY PALMER | PAC MEMBER |
MS. | JAMIE STRINGFELLOW | PAC MEMBER |
MS. | SUSAN RECKEN | PAC MEMBER |
MS. | MAE BISHOP, STATE WEATHERIZATION PROGRAM MANAGER, ARKANSAS OFFICE OF COMMUNITY SERVICES, DHHS | |
PUBLIC ATTENDEES:
SUE GATCHEL | STEVE WHITTAKER |
DORIS WRIGHT | ROSE ADAMS |
PHYLISS FRY | TROY BRANSCUM |
GREG WOODARD | CANDY ROMAN |
GREG IRWIN | SAM SCRUGGS |
JOHN BATES | WILLIAM TAFT WILSON |
KENNY GUNN | BRENET SMITH |
RUSSELL HOOKS | DAN KIRKPATRICK |
LOYD COLLINS | BETTY SMITH |
LARRY PALMER | |
JOY HAYES, SECRETARY |
P R O C E E D I N G S
CHAIRMAN WHITMER: Let's call the meeting to order. I want to welcome everyone to the 2007/2008 Public Hearing on the Arkansas Weatherization Assistance Program. As we always do, we have a public hearing up-front, a short break, and then go into the PAC meeting. I would like to ask everyone if you would put your cell phones and pagers on vibrate or turn them off. And if you have any questions during the public hearing portion, just stand up, state your name, give your address or the agency you represent. That way the Reporter can have it for a public record. With that, I'm going to turn it over to Mae Bishop.
MS. BISHOP: Good morning. As stated, my name is Mae Bishop. I am the Weatherization Program Manager at the Arkansas Office of Community Service at the Department of Health and Human Services. My purpose here today is to conduct a public hearing on the 2007 Weatherization Assistance Program State Plan.
The Department has proposed an allocation of $2,202,800 from the United State Department of Energy and $400,000 from the Home Energy Assistance Program. No carryover is estimated this program year.
Grantees are expected to achieve a rate of production and expenditures that will result in all weatherization funds being spent by the end of the year. The guidelines require the State to submit an application consisting of an annual file and a master file. The master file is updated as appropriate. There possibly may be some changes in reporting requirements if there are changes required by the Department of Energy.
Training and technical assistance will be provided in the following areas as needed: Management and Administration, Basic Skills, Contract Training, Consumer Education, Leveraging, Rules and Regulations, National Energy Audit, Mobile Home Energy Audit, and Management Information System.
The following trainings have tentatively been scheduled: Grant Guidance, March 23, 2007; Annual Training Conference, July 19-20, 2007; Skills Training, October 4-5, 2007.
Training needs are determined as a result of monitoring visits and monthly reports. Attendance of appropriate subgrantee personnel is encouraged at all trainings. The effectiveness of training will be evaluated annually.
The State compares productivity by use of monthly reports. These reports are compiled and shared with subgrantees annually. It is estimated that 66 percent of training and technical assistance funds will be used for monitoring activities. Other funds will also be used for monitoring activities.
Weatherization services will be provided in all 75 counties in Arkansas by 15 subgrantees.
Funds for Indian tribes are taken from State allocations. However, Arkansas has no Indian tribes at this time.
Approximately 578 units will be weatherized with Department of Energy funds, and approximately 126 units will be weatherized with Home Energy Assistance Program funds. The State is requiring a minimum of a 30 percent average to be used for materials.
The State is requiring use of the blower door on all units weatherized. Subgrantees receiving less than $350,000 will receive 10 percent of United States Department of Energy funds for administration. Home Energy Assistance Program funds are limited to five percent for administration.
The State proposes using up to $63,000 for leveraging; up to $10,000 for crisis relief; and up to $40,000 for Pollution Control Insurance from the Home Energy Assistance Program. Funds will be used to weatherize houses if not expended for leveraging, crisis relief, and pollution control insurance.
Children are included in the priority system. Children are defined as dependants under the age of 18 who are full-time students in a secondary school or equivalent technical or vocational training who may be reasonably expected to complete the program before reaching the age of 19.
The financial budget, liability insurance, and health and safety will continue to be separate budget categories.
Program income is defined as any funds earned from non-federal sources during the course of performing weatherization work. The income generated must be used to complete additional houses in accordance with program rules. Each subgrantee is required to have a policy on procurement of building insulation products and materials containing recovered materials in compliance with federal and state requirements.
All low-income Weatherization Assistance Program subgrantees completing renovation work on pre-1978 housing are subject to the provisions of a federal regulation that requires them to give a notification to the occupants of the housing about the potential hazards of lead paint and lead paint dust. This notification applies to all entities who do renovation work and is required when more than two square feet of lead surfaces will be disturbed on the outside of the house during weatherization work. The renovators are required to give occupants a copy of the Environment Protection Agency booklet "Protect Your Family From Lead in Your Home" at least seven days prior to the start of work. This requirement applies only to those homes covered by the Environmental Protection Agency rule.
A house may be reweatherized if it was previously weatherized prior to September 30, 1993.
The State will continue to have a Policy Advisory Council as opposed to having a commission as authorized.
The Department of Energy has authorized replacement of refrigerators and electric water heaters under certain conditions. The maximum average per unit for 2007 will be $2,885. The Health and Safety plan includes mold and mildew. This includes a training plan, client certification, walk-away policy, and checklist.
The Arkansas Department of Health and Human Services is in compliance with Titles VI and VII of the Civil Rights Act and operates, manages and delivers services without regard to age, religion, disability, political affiliation, veteran status, sex, race, color, or national origin. If you need your state plan material in a different format, such as large print, contact our Americans with Disabilities Act coordinator at (501) 682-8922 or
(501) 682-8933 TDD.
Written comments may be submitted by 4:30 p.m. on March 15 to: Thomas E. Green, Assistant Director, Office of Community Services, P.O. Box 1437, Slot S330, Little Rock, Arkansas 72203-1347.
This ends the public hearing. Are there any public comments regarding?
CHAIRMAN WHITMER: Do we have any comments? I've got one comment to make. I'm Mark Whitmer, CSCDC. If you could go back and look where you were talking about the lead paint, I really thought you said a "two square foot house" size. I could be wrong.
MS. BISHOP: Okay. I did say "two."
MS. WRIGHT: Ms. Mae, I believe you said 1337 is our P.O. It's 14.
MS. BISHOP: Our address is P.O. Box 1437, Slot S330. Right. And it's 20 square feet.
MS. WRIGHT: Right.
MS. BISHOP: Thank you. Are there any more comments?
CHAIRMAN WHITMER: If there's no more comments, we're going to close the public hearing. Let's take about a 15-minute break and reconvene at 10:30 and we'll go into the PAC meeting at that time.
(THE PUBLIC HEARING WAS CONCLUDED AT 10:15 A.M.)
A D J U S T M E N T S T O O N - L I N E I N F O R M A T I O N
The maximum average for FY 2007 is $2,885 per unit.
The state will use 125% of the poverty guidelines as the eligibility criteria. The Department of Energy definition of income will be used.
M I S C E L L A N E O U S
Miscellaneous
Energy Audit: Arkansas uses NEAT and will use the mobile home energy audit developed by DOE contract.
Success Stories: Arkansas will report success stories using the DOE prescribed format.
Financial Audits: The State office and each subgrantee has a Single Agency Audit in compliance with Circular A-133.
Reporting: Arkansas will comply with all of DOE's reporting requirements.
A S S U R A N C E S
A N D
C E R T I F I C A T I O N S
U.S. Department of Energy
Assurance of Compliance
Nondiscrimination in Federally Assisted Programs
OMB Burden Disclosure Statement
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Office of Information Resources Management Policy, Plans, and Oversight, Records Management Division, HR-422 - GTN, Paperwork Reduction Project (1910-0400), U.S. Department of Energy, 1000 Independence Avenue, S.W., Washington, DC 20585; and to the Office of Management and Budget (OMB), Paperwork Reduction Project (1910-0400), Washington, DC 20585.
Arkansas Department of Health and Human Services (Hereinafter called "the Applicant") HEREBY AGREES to comply with Title VI
of the Civil Rights Act of 1 964 ( Pub. L. 88-352), Section 1 6 of the Federal Energy Administration Act of 1 974 ( Pub. L. 93-275), Section 401 of the Energy Reorganization Act of 1 974 ( Pub. L. 93-438), Title IX of the Education Amendments of 1 972, as amended, ( Pub. L. 92-31 8, Pub. L. 93-568, and Pub. L. 94-482), Section 504 of the Rehabilitation Act of 1973 ( Pub. L. 93-11 2), the Age Discrimination Act of 1 977 ( Pub. L. 94-1 35), Title VIII of the Civil Rights Act of 1 968 ( Pub. L. 90-284), the Department of Energy Organization Act of 1 977 ( Pub. L. 95-9 1), the Energy Conservation and Production Act of 1 976, as amended, ( Pub. L. 94-385) and Title 1 0, Code of Federal Regulations, Part 1 040 . In accordance with the above laws and regulations issued pursuant thereto, the Applicant agrees to assure that no person in the United States shall, on the ground of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected do discrimination under any program or activity in which the Applicant receives Federal assistance from the Department of Energy.
Applicability and Period of Obligation
In the case of any service, financial aid, covered employment, equipment, property, or structure provided, leased, or improved with Federal assistance extended to the Applicant by the Department of Energy, this assurance obligates the Applicant for the period during which Federal assistance is extended. In the case of any transfer of such service, financial aid, equipment, property, or structure, this assurance obligates the transferee for the period during which Federal assistance is extended. If any personal property is so provided. this assurance obligates the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance obligates the Applicant for the period during which the Federal assistance is extended to the Applicant by the Department of Energy.
Employment Practices
Where a primary objective of the Federal assistance is to provide employment or where the Applicant's employment practices affect the delivery of services in programs or activities resulting from Federal assistance extended by the Department, the Applicant agrees not to - discriminate on the ground of race, color, national origin, sex, age, or disability, in its employment practices. Such employment practices may include, but are not limited to, recruitment, advertising, hiring, layoff or termination, promotion, demotion, transfer, rates of pay, training and participation in upward mobility programs; or other forms of compensation and use of facilities.
Subrecipient Assurance
The Applicant shall require any individual, organization, or other entity with whom it subcontracts, subgrants, or subleases for the purpose of providing any service, financial aid, equipment, property, or structure to comply with laws and regulations cited above. To this end, the subrecipient shall be required to sign a written assurance form; however, the obligation of both recipient and subrecipient to ensure compliance is not relieved by the collection or submission of written assurance forms.
Data Collection and Access to Records
The Applicant agrees to compile and maintain information pertaining to programs or activities developed as a result of the Applicant's receipt of Federal assistance from the Department of Energy. Such information shall include, but is not limited to the following:
The Applicant agrees to submit requested data to the Department of Energy regarding programs and activities developed by the Applicant from the use of Federal assistance funds extended by the Department of Energy. Facilities of the Applicant (including the physical plants, buildings, or other structures) and all records, books, accounts, and other sources of information pertinent to the Applicant's compliance with the civil rights laws shall be made available for inspection during normal business hours of request of an officer or employee of the Department of Energy specifically authorized to make such inspections. Instructions in this regard will be provided by the Director, Office of Civil Rights, U.S. Department of Energy.
This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts (excluding procurement contracts), property, discounts or other Federal assistance extended after the date hereof, to the Applicants by the Department of Energy, including installment payments on account after such data of application for Federal assistance which are approved before such date. The Applicant recognizes and agrees that such Federal assistance will be extended in reliance upon the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, the successors, transferees, and assignees, as well as the person(s) whose signatures appear below and who are authorized to sign this assurance on behalf of the Applicant.
Applicant Certification
The Applicant certifies that it has complied, or that, within 90 days of the date of the grant, it will comply with all applicable requirements of 1 0 C.F.R. § 1040.5 (a copy will be furnished to the Applicant upon written request to DOE).
Designated Responsible Employee
Bernard Pighee, Administrator(501) 682-7955
Name and Title (Printed or Typed) Telephone Number
______________________________________ _____________________________________
Signature Date
_Arkansas Department of Health and Human Services(501) 682-8715
Applicant's Name Telephone Number
Post Office Box 1437/S330 ________________________________________
Address: Date Little Rock, Arkansas 72203-1437
Authorized Official:
President, Chief Executive Officer or Authorized Designee
Joni Jones, Director(501) 682-8377
Name and Title (Printed or Typed) Telephone Number
_______________________________________________ ___________________________________________
Signature Date
CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applications should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions on Lobbying," and 34 CFR Pad 85, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements or Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Energy determines to award the covered transaction, grant, or cooperative agreement.
The undersigned certifies, to the best of his or her knowledge and belief that:
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 3 1, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
____________________________________________________
____________________________________________________
This certification is required by the Drug-Free Workplace Act of 1988 ( Pub. L. 100-690, Title V, Subtitle D) and is implemented through additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May 25, 1990.
ALTERNATE I
(GRANTEES OTHER THAN INDIVIDUALS)
Place of Performance.
(Street address,city county, state. zip code)
Office of Community Services 7th & Main Streets, Pulaski County Little Rock, Arkansas 72201
Check if there are workplaces on file that are not identified here
Applicant organizations which am described in section 501(cX4) of the Internal Revenue Code of 1986 and engage in lobbying activities after December 31, 1995, shall not be eligible for the receipt of Federal funds constituting an award, grant, or loan. Section 501(cX4) of the Internal Revenue Code of 1986 covers:
Civic leagues or organizations not organized for profit but operated exclusively for the promotion of social welfare, or local associations of employees, the membership of which is limited to the employees of a designated person or persons in a particular municipality, and the net earnings of which are devoted exclusively to charitable, educational or recreational purposes.
As set forth in the Lobbying Disclosure Act of 1995 ( Public Law 10465, December 19, 1995), as amended ["Simpson-Craig Amendment," see Section 129 of The Balanced Budget Downpayment Art I (Public Law 104-99, January 26, 1996)], lobbyinq activities is defined broadly. (See section 3 of the Act.)
The undersigned certifies, to the best of his or her knowledge and better that: it IS NOT an organization described in section 50 1 (cX4) of the Internal Revenue Code of 1986; OR that it IS an organization described in section 50 1 (cX4) of the Internal Revenue Code of 1986, whid4 after December 31, 1995, HAS NOT engaged in any lobbying activities as defined in the Lobbying Disclosure Act of 1995, as amended.
ALTERNATE II (GRANTEES WHO ARE INDIVIDUALS)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
NAME OF THE APPLICANT DEPARTMENT OF HEALTH AND HUMAN SERVICES DIVISION OF COUNTY OPERATIONS OFFICE OF COMMUNITY SERVICES | PR/AWARD NUMBER AND/OR PROJECT NAME Low-Income Weatherization Assistance Program |
PRINTED NAME ANT TITLE OF AUTHORIZED REPRESENTATIVE JONI JONES, DIRECTOR | |
SIGNATURE | DATE |
GO-PF19 (1/98)
U.S. DEPARTMENT OF ENERGY GOLDEN FIELD OFFICE
FINANCIAL ASSISTANCE PRE-AWARD INFORMATION SHEET
Grantee: Arkansas Office of Community Services
Grant No.: DEFG44-02R410841 Amendment No.:
() A university or other institution of higher education or an organization of the type described in Section 501(c)(3) of the Internal Revenue Code of 1954 (26 USC 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or
() An organization of the type described in Section 501(c)(4) of the Internal Revenue Code of 1954 (26 USC 501(c)) and exempt from taxation under Section 501 (a) of the Internal Revenue Code (26 USC 501(a)); or
() A nonprofit scientific or educational organization qualified under a State nonprofit organization statute. Please identify the statute.
() A small business concern as defined at Section 2 of Public Law 85-536 (15 USC 632) and implementing regulations of the administrator of the Small Business Administration.
(X) None of the above.
Recipients who have checked NONE OF THE ABOVE have the right to request, in advance or within 30 days after execution of the grant, in accordance with applicable statutes and DOE Procurement Regulation (9.9109-6) a waiver of all or any part of the rights of the United States in Subject Inventions. If the grantee intends to request a waiver to such invention rights pursuant to DOE PR 99.109-6, please indicate:
() I intend to request an advance waiver in accordance with DOE PR 9-9.109-6.
(X) I do not intend to request an advance waiver.
It is DOE policy for a grant award based on a proposal that, in consideration of the award, the Government shall obtain unlimited rights in the technical data contained in the proposal unless the grantee marks those portions of the technical information which he asserts as "proprietary data" or specifies those portions of such technical data which are not directly related to or will not be utilized in the work to be funded under the grant. Accordingly, please indicate:
(X) No restrictions on Government rights in the proposal technical data; or
() The following identified technical data is proprietary or is not directly related to or will not be utilized in the work to be funded under the grant:
_______________________________________________________
_______________________________________________________
The Rights in Technical Data clause proposed to be used for this grant may not permit the utilization of proprietary data in the grant work or, if the use of proprietary data is permitted, may not be adequate to meet programmatic requirements. Use of data which is proprietary may, prevent you from meeting, the data requirements of the grant (including delivery of data). Your attention is particularly drawn to the use of LICENSED COMPUTER SOFTWARE.
Please indicate that you have reviewed the requirements in the technical scope of work and to the best of your knowledge:
(X) No proprietary data will be utilized in the grant work.
() Proprietary data as follows will be utilized in the grant work:
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__________________________________________________________________
() No LICENSED COMPUTER SOFTWARE will be utilized in the grant work.
(X) LICENSED COMPUTER SOFTWARE as follows will be utilized in the grant work:
Microsoft Word for Windows, Windows XP, Microsoft Office 2003, Excel, and Word Perfect__
The Recipient is a:
() Individual
() Partnership
(X) State or Local Government
() Joint Venture
If the Recipient does not have an Internal Revenue Service (IRS) assigned Employer Identification. Number (EIN), Grantee SSN is
_________________________ . (See block 5 of Grant Application,
Standard Form 424.)
Grantee DUNS Number is 02-4720901 . For assistance in obtaining a DUNS Number, call DUNN & Bradstreet at 1-800-333 -0505. The offeror should be prepared to provide the following information to DUNN & Bradstreet:
In accordance with 10 CFR 1040, the recipient is required to appoint a person as the Affirmative Action Officer to be responsible for Civil Rights matters. The person you appoint should be knowledgeable of 10CFR 1040, Nondiscrimination in Federally Assisted Programs. You are also responsible for prominently displaying reasonable numbers of Civil Rights posters at your facility. A copy of 10 CFR 1040 can be found at www.pr.doe.gov/1f040 toc.html and the poster at www.eren.doe.gov/golden/paf.html. Copies can also be obtained from your awarding DOE office.
_Doris Wright__ has been appointed as the Affirmative Action Officer and has familiarized himself/herself with 10 CFR 1040 . DOE Civil Rights posters have been displayed prominently and in reasonable numbers at our facility.
Organization Name Office of Community Services Phone: _(501) 682-8729 _ and address P.O. Box 1437/Slot S330__ Fax: _(501) 682-6736__
Little Rock, Arkansas 72203 E-mail: Doris.Wright@arkansas.gov
I certify that the above information is complete and accurate to the best of my knowledge.
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Signature Date
Joni Jones, Director
Name and Title of Authorized Representative
016.20.07 Ark. Code R. 001