016.15.20 Ark. Code R. 002

Current through Register Vol. 49, No. 10, October, 2024

Rule 016.15.20-002 - Private Licensed Placement Agency Resource Homes

POLICY VI-P: Private Licensed Placement Agency (PLPA) Resource Homes

A Private Licensed Placement Agency (PLPA) is a child placement agency licensed by the Child Welfare Agency Review Board to recruit, train, approve, and support their own resource homes. A PLPA resource home provides substitute care within a family-like setting on a twenty-four (24) hour basis for any child placed in the home by a child placement agency. A PLPA is responsible for maintaining the resource homes it recruits by ensuring those resource homes continuously meet Minimum Licensing Standards for Child Welfare Agencies (Placement) and Department of Human Services (DHS) as well as Division of Children and Family Services (DCFS) resource home policy and procedures.

These policies, standards, and procedures include but are not limited to:

A.Completion of background checks;

B.Structured Analysis Family Evaluation (SAFE) home studies (note: resource parents must reside in their residence prior to a SAFE home study being completed on the home);

C.Pre-service training;

D.Continuing resource parent education as applicable;

E.Adherence to the reasonable and prudent parent standard and use of all types of Alternate Care (see Policy VII-G);

F.Requests for changes in placement (see Procedure VII-L1: Resource Parent Request for Placement Change); and

G.Allegations of child maltreatment involving the resource home (see Policy VII-K: Child Maltreatment Allegations Concerning Out-of-Home Placements).

A PLPA resource home is monitored through quarterly and annual reevaluations by its respective PLPA approval agency. A PLPA resource home is also more intensively supervised and supported by the approving PLPA. In addition to a DCFS Family Service Worker, each child in a PLPA resource home is assigned a case manager who is active in the child's daily life through frequent visits (a minimum of monthly).

Placement in an approved and available PLPA resource home is an option for any child in DHS custody when a PLPA resource home best meets the needs of a child. Placement in a PLPA resource home of a child in the custody of DHS is encouraged in the following circumstances:

A.He or she is a sibling of a child placed in a PLPA home;

B.He or she is a child of a youth in a PLPA home; or,

C.He or she had previously been placed in a PLPA resource home and transitioned to other services requiring a more intensive treatment approach (e.g., acute treatment), and the child is now able to return to a resource home setting.

A resource parent must be financially able to care for his or her own needs without the foster care board payment to supplement his or her income. If a resource parent with a current placement elects to no longer be an active resource parent for the PLPA, the PLPA will notify DCFS and work collaboratively with the Division to move any children currently placed in that resource home to another licensed or approved resource home, shelter, facility, or an exempt child welfare agency as defined at A.C.A. § 9-28-402(12).

PLPA resource homes are expected to accept placement of older children (ages 6-18) and sibling groups. PLPA resource homes with space limitations are expected to seek and accept children over the age of six (6).

If a child in a PLPA resource home becomes available for adoption and the resource family has expressed interest in adopting the child, a Consideration to Adopt staffing may occur in accordance with DCFS Policy VIII-G: Adoption Decisions, procedure VIII-G1: Staffing and Recommendations.

A resource home may not be both a PLPA home through a private licensed agency and a DCFS resource home. If a PLPA home wishes to become a DCFS resource home, the PLPA provider must close the PLPA home and complete an inquiry to become a resource home through DCFS.

PROCEDURE VI-P1: Referrals for Private Licensed Placement Agency (PLPA) Resource Homes

If the Family Service Worker (FSW) determines a Private Licensed Placement Agency (PLPA) resource home to be the most appropriate placement for a child, he or she will:

A. Complete CFS-367: Specialized Placement Referral Form;

B. Email the completed CFS-367 to the desired PLPA; and

C. Retain a paper copy of the CFS-367 in the child's case file.

If the child is accepted into a PLPA placement, the FSW will:

A. Forward additional required documents to the provider, as requested;

B. Continue to maintain the child's case file while he or she is in the PLPA resource home; and

C. Coordinate a monthly visit with the PLPA case manager to assess the health and safety of the child placed in the PLPA resource home.

PROCEDURE VI-P2: Private Licensed Placement Agency (PLPA) Resource Home Transitioning to DCFS Resource Home

If a current Private Licensed Placement Agency (PLPA) resource home wishes to become a DCFS resource home, the Resource Worker will:

A. Request a referral on the family from the PLPA while confirming with the PLPA that the resource home is being closed out by the PLPA.

B. If the referral is positive, ensure that all required DCFS background checks (i.e., Child Maltreatment Central Registry Check, Adult Maltreatment Central Registry Check, State Police Criminal Record Check, FBI Criminal Background Check, and Vehicle Safety Check) are in place and current. Complete appropriate Children's Reporting and Information System (CHRIS) screens (see Procedure VII-C1: Background Check Processing).

C. Once background checks have been verified, conduct an In-Home Consultation Visit (see Procedure VII-C2: In-Home Consultation Visit) with the family.

D. Verify that the family has completed:

1) Pre-service training with the PLPA: If the family did not complete pre-service training with the PLPA, refer the family for pre-service training upon successful completion of all background checks and the In-Home Consultation Visit (see Procedures VII-C3: Initiation of Pre-Service Training and VII-C4: Pre-Service Training.

2) CPR and Standard First Aid Certification: First Aid and CPR training and certification will only be accepted from a certified trainer associated with the American Heart Association, the National Safety Council, or the American Red Cross.

a. First Aid training provided through the National Safety Council must be the Standard First Aid, not Basic First Aid.

b. If the family does not have current CPR and Standard First Aid Certification, assist the family in accessing appropriate training.

3) Fifteen (15) hours of continuing education related to fostering within the past calendar year.

a) If the family has not earned fifteen (15) hours of continuing education within the past calendar year, they are responsible for obtaining the remaining hours.

b) The time spent during the In-Home Consultation Visit and Orientation may count toward the fifteen (15) hour continuing education requirement.

E. Obtain a copy of the family's SAFE Home Study and any SAFE Home Study Updates for review and assessment.

F. If based on the review of the information described above, the family will continue with the approval process, invite the County Supervisor or designee to accompany FSW on the final face-to-face visit and final visual inspection of the home.

G. Conduct a final face-to-face visit with the prospective resource parents to include a final visual inspection of the home (preferably with the County Supervisor or designee) and review of the Approval Packet (see Procedure VII-C6: Final Approval of Resource Homes).

H. Complete the CFS-462: Initial Resource Family Agreement with the family.

I. File the CFS-462 in the resource home record.

J. Enter a disposition as to the approval or denial of the resource home within three (3) working days of receipt of the Area Director's approval or denial.

1) If the recommendation is approval, then:

a) If the orientation has not already taken place, schedule a date for a County or Area Orientation Session for newly approved resource parents.

b) Complete Provider Alternate Care screen in CHRIS if family has determined they are willing to serve as an Informal Respite Home and, using CFS-419: Resource Family Support System (RFSS) Information, enter all appropriate identified Resource Family Support System Individual Members including information on their cleared background checks (see POLICY VII-G: Alternate Care For Children In Out-Of- Home Placement).

c) Enter Begin Date on Availability Status on Provider Service Status screen and Request Approval on Provider Service Detail screen in CHRIS.

d) If the family has indicated interest and been approved to foster children/youth with specific characteristics, identify the appropriate Disability Willing to Accept selection under the Preferences tab in the Provider Services/Admission Criteria button.

e) File the approval letter in the resource home record.

2) If the recommendation is denial, then:

a) Send a "Letter of Denial" to the applicants who were not approved. See POLICY VII-D: Denial of a Resource Home and document in Provider Contact Information screen in CHRIS.

b)End Date the Foster Family Service on the Provider Services tab selecting the appropriate Reason for End Date.

c) Specify why the home was denied in the comment box on the Provider Services tab.

The County Supervisor or designee is encouraged to participate in the final face-to-face visit and final visual inspection of the home with the resource worker.

The Area Director or designee will, if appropriate, approve the resource worker's request for approval in Provider Service Detail screen in CHRIS to finalize the approval of the resource family. Upon approval, CHRIS automatically provides the resource family approval letter to be printed, mailed, and filed in the resource home record.

PROCEDURE VI-P3: Former Private Licensed Placement Agency (PLPA) Resource Home Reopening as DCFS Resource Home

For former PLPA resource homes that express interest in opening as a DCFS resource home, the Resource Worker will:

A. Request a referral on the family from their former PLPA.

B. If the referral is positive, see Procedure VII-F1: Reopening a Resource Home and follow accordingly.

016.15.20 Ark. Code R. 002

Adopted by Arkansas Register Volume MMXX Number 14, Effective 8/3/2020