006.26.14 Ark. Code R. 002
The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
The governing authority will hold meetings at least semi-annually with the facility administrator to facilitate communication, establishes policy, explore problems, ensure conformity to legal and fiscal requirements and implement programs.
Juveniles who have not been charged with a status offense or a criminal offense shall not be held in the facility.
Service personnel, other than facility staff, shall perform work in the facility only under direct and continuous supervision of facility staff in those areas permitting contact with juveniles.
The facility shall adopt and enforce written policies and procedures which:
(NOT APPLICABLE TO HOLDOVER FACILITIES)
There is an organizational chart for the facility staff that accurately reflects the structure of authority, responsibility and accountability within the facility.
If not a governmental .entity, the facility has by-laws approved by the governing authority which are filed with the local and state body and include at a minimum:
The facility administrator has access to and uses an organized system of information retrieval and review that is part of the decision-making process.
There are specific, written definitions of criteria for evaluating overall facility performance.
Facility staff maintains a daily report of juvenile population movement.
The facility administrator participates in the review of policies and practices regarding the collection and retention of information pertaining to the juveniles assigned to the facility, at least annually.
Facilities are required to maintain active files. The files of juveniles will be purged when the juvenile reaches the age of twenty-one (21),
Written policies and procedures govern record management and include but are not limited to the establishment, utilization, content, privacy, security, and preservation of records, and a schedule for the retirement or destruction of inactive case records. These policies and procedures are reviewed annually.
An intake form is completed for every juvenile admitted to the facility and contains at least the following information:
Written policies and procedures require the responsible staff members to make all entrees into the records assigned to them and date and sign each entry.
There is a single master file identifying all juveniles detained in the facility.
Information, other than authorized by law, can be released only with a consent form signed by parents, guardian(s), legal custodian(s) and juvenile. The "Release of Information Consent Form" shall be signed before the release of information as required by statute or regulation. The consent form must comply with applicable federal or state statute or regulation and a copy of the form shall be maintained in the juvenile's record.
Consistent with statute and regulation, written policies and procedures provide that individuals and agencies may have access to records for the purposes of research, evaluation and statistical analysis in accordance with a formal written agreement that authorizes access, specifies uses of data and ensures confidentiality and security.
The facility budget shall include provisions for:
The Director participates in budget reviews conducted by the parent agency.
The fiscal system accounts for all income and expenditures on an on-going basis.
The facility has written policies and procedures that describe:
Sufficient staff must be available so that juveniles are not left unsupervised at any time. During daylight hours, there shall be a ratio that provides a minimum of one (1) staff per twelve (12) juveniles; during sleeping hours there may be one (1) staff per sixteen (16) juveniles. When both male and female juveniles are present and housed in the facility, there shall be a minimum of one (1) male and one (1) female staff person present. At no time shall there be less than two staff members on duty.
Written policies and procedures govern the availability, control and use of chemical agents and related security devices. Chemical agents and related security devices are used only at the direction of the facility administrator or designee. A written report is prepared following all use of force and is submitted to the facility administrator.
Written policies and procedures require that all security perimeter entrances, exterior doors and all doors the facility administrator determines should be locked are kept locked except when used for admission or exit of employees, detained juveniles or visitors, and in emergencies.
The facility has a system to physically count juveniles that includes strict accountability for juveniles assigned to work and educational release, furloughs and other approved, temporary absences.
Written policies and procedures require that supervisory staff maintain a permanent log and prepare shift reports that record routine and emergency situations.
Written policies and procedures provide for weekly inspection and maintenance of security devices. Corrective action is initiated when necessary.
No weapons are permitted in the secure section of the facility except in emergency situations. Secure weapons lockers will be provided within the facility for storage of weapons as defined in the facility's policy.
Written policies and procedures govern the control and use of keys, tools, medical and culinary equipment.
There are written operational shift assignments that state the duties and responsibilities for each assigned position in the facility; these shift assignments are reviewed at least annually and updated as necessary.
There are written procedures for handling escapes, runaways and unauthorized absences; these are reviewed at least annually and updated as necessary.
There are written plans that specify procedures, including evacuation route(s) from or within facility, staff in charge and areas of responsibility, which must be followed in emergency situations, e.g., natural disasters including fire, earthquake, tornado or similar severe weather disturbances, man-made disasters or other, similar extreme disturbances, or taking of hostages. These plans are made available to all applicable personnel and they are reviewed and updated at least annually.
Written policies and procedures provide that instruments of restraint are never applied as a method of punishment and are applied only with the approval of the facility administrator or designee. Written policies and procedures limit the use of physical force to instances of self-protection, protection of the juvenile or others, prevention of property damage, prevention of escapes, and in accordance with appropriate statutory authority. A written report is prepared following all use of force and is submitted to the facility administrator.
Written policies and procedures govern safety and security precautions pertaining to facility and staff vehicles.
Written policies and procedures govern the emergency and non-emergency transportation of juveniles outside the facility and from one jurisdiction to another.
For those juveniles who have known mental or behavioral problems, detention personnel shall check at 5-minute intervals and a check shall be documented. All other juveniles will be checked at 15- minute intervals.
No juvenile shall exercise any authority over other juveniles, be given access to records of other juveniles, nor be permitted to have access to, or use of, keys that control facility security.
Searches are conducted in these circumstances only:
The facility has written policies and procedures that describe:
Facility shall provide a copy of personnel policies and procedures to all employees. Each employee shall sign a statement acknowledging receipt of the policies and procedures and his or her responsibility for being aware of their contents.
The facility administrator shall review the personnel policies, at least annually, and submit recommended changes to the parent agency or governing authority.
Written policies and procedures provide that all training programs are presented by persons who are qualified in the areas in which they are conducting training.
The training curriculum/program is developed, evaluated, and updated based on an annual assessment that identifies current job-related training needs.
Written policies and procedures provide that all new full-time employees receive juvenile orientation/training before being independently assigned to a particular job. This orientation and training shall include, at a minimum 40 hours of in service training the first year and then after 16 hours of continuing education:
Written policies and procedures will provide a method for acknowledging and giving credit for prior training received.
Written policies and procedures provide that all clerical/support employees who have minimal contact with juveniles receive an orientation to the purpose, goals, policies and procedures of the institution, as well as task orientation relative to their particular job assignments.
All part-time staff and volunteers working less than 40 hours per week receive training appropriate to their assignments.
Written policies and procedures provide for compensating eligible staff for additional time spent in training or for replacement personnel when training occurs on the job.
No juvenile may be placed in secure detention in a jail, adult lockup or other adult or juvenile detention facility except as authorized by Act 273 of 1989, Sections 12, 21 and 35.
Written procedures for admitting new juveniles shall include, but are not limited to:
Medical screening should be conducted within 48 hours, excluding weekends or holidays, by a licensed medical professional, unless the juvenile exhibits illness or injury, then the juvenile shall be referred for immediate medical care.
Written policies and procedures shall provide that new juveniles receive an orientation in a manner and method which is understandable to the juvenile. Completion of orientation is documented by a statement that is signed and dated by the juvenile.
Written policies and procedures shall grant all Juveniles the right to make a local or collect long distance telephone call to a family member, attorney, or other approved individual during the admissions process.
Written policies and procedures prohibit the placement in the facility of children who do not have delinquent or criminal charges filed against them except when they are runaways, living beyond a fifty (50) mile driving distance or out-of-state and have absented themselves from their home for more than twenty-four (24) hours. If the juvenile is a runaway and whose parent, guardian or other person resides in this state, the Center may hold this youth for no more than six (6) hours; if the juvenile's parent, guardian or other person lives out-of-state, this youth may be held for twenty-four (24) hours, excluding weekends and holidays. A juvenile held under this paragraph must be separated from detained juveniles charged or held for delinquent or criminal violations.
Written policies and procedures ensure that any juvenile placed in detention under the jurisdiction of juvenile court, be brought before the court for a detention hearing as soon as possible but no later than 72 hours after the juvenile was taken into custody or, if the 72 hour period ends on a Saturday, Sunday or holiday, on the next business day. If these time limits are not met, the juvenile shall be released.
Written procedures for releasing juveniles include but are not limited to:
While being detained, the rights of juveniles shall be preserved. The rights of juveniles while in detention are not diminished or denied for disciplinary reasons. Written policies and procedures shall provide that juveniles are assured their rights, subject only to the limitations necessary to maintain order and security in the facility. Included are the following juvenile rights.
Written rules of juvenile conduct specify acts prohibited within the institution and penalties that may be imposed for various degrees of violation; the written rules are reviewed annually and updated if necessary.
A rulebook that contains all chargeable offenses, ranges of penalties and disciplinary procedures is posted in a conspicuous area; a copy is given to each juvenile and staff member, and is translated into those languages spoken by significant numbers of juveniles. When a literacy or language problem prevents a juvenile from understanding the rulebook, a staff member or translator shall assist the juvenile in understanding the rules.
There are written guidelines for informally resolving minor juvenile misbehavior.
Written policies and procedures specify that room restriction for minor misbehavior serves only a "cooling off" purpose, is short in time duration, with the time period no more than 60 minutes. Room restriction beyond 60 minutes requires approval of Director or designee.
Written policies and procedures require that employees prepare a disciplinary report when they have a reasonable belief that a juvenile has committed a major violation of facility rules or reportable minor violations. Disciplinary reports prepared by staff members shall include, but are not limited to, the following information:
When a juvenile has been accused of a major rule violation requiring solitary confinement for the safety of the juvenile or other juveniles, or to ensure the security of the facility, the youth may be confined for a period of up to 24 hours. Confinement for periods of over 24 hours is reviewed every 24 hours by the administrator or designee who was not involved in the incident. Written policies and procedures specify that juveniles placed in confinement are afforded living conditions and privileges approximating those available to the general juvenile population: exceptions are justified by clear and sustained evidence.
Whenever juveniles are removed from the regular program, they are seen by the supervisor, counselor or probation officer assigned as soon as possible, but not more than 24 hours after removal.
Written policies and procedures provide for review of all disciplinary actions by the facility administrator to assure conformity with policies and regulations.
Written policies and procedures ensure that prior to room restriction or privilege suspension the juvenile has the reasons for the restriction explained to him/her, and has an opportunity to explain the behavior leading to the suspension.
Written policies and procedures provide that in instances in which a juvenile is alleged to have committed a crime, the case is referred to appropriate law enforcement officials for possible prosecution.
Written policies and procedures provide for the delivery of health care services, including medical, dental and mental health care services, under the control of a designated health authority in accordance with HIPAA laws.
Medical, including psychiatric, and dental matters involving medical judgment are the sole province of the responsible physician and dentist, respectively; security regulations that are applicable to facility personnel also apply to health personnel.
Written health care policies and procedures are approved by the responsible physician and/or medical administrator.
Treatment by health care personnel other than a physician, dentist, psychologist, optometrist, podiatrist or other independent providers is performed pursuant to written standing or direct orders by personnel authorized by law to give such orders. Nurse practitioners and physician assistants may practice within the limits of applicable laws and regulations.
Appropriate state and federal certification or registration requirements and restrictions apply to personnel who provide health care services to juveniles.
Written policies and procedures require medical screening for all juveniles, including intersystem transfers, upon arrival at the facility; all findings are recorded on a printed screening form approved by the health authority.
The facility administration provides 24-hour emergency medical and dental care availability as outlined in a written plan which includes:
All medication shall be kept in a locked storage area.
Written policy and procedure provide that child care staff and other personnel are trained to respond to health-related situations. A training program is established by the responsible health authority in cooperation with the facility administration, which includes the following:
The facility administration complies with applicable federal, state and local sanitation and health codes.
Written policies and procedures require weekly sanitation inspections of all facility areas.
There is a written housekeeping plan for the facility's physical plant.
Written policies and procedures provide for the control of vermin and pests.
Written policies and procedures provide for waste disposal.
There are hair care services available to juveniles.
Written policies and procedures require that articles necessary for maintaining proper personal hygiene are provided to all juveniles.
Written policies and procedures provide that clean bedding and linens, with at least weekly changes are available; that clean clothing is provided for juveniles - clean socks, underwear and towels - on a daily basis, and other clothing at least twice a week; that the stored supply of clothing, linens and bedding exceeds that required for the facility's maximum juvenile population.
Written policies and procedures provide an approved shower schedule that allows daily showers and showers after strenuous exercise.
Written policies and procedures governing correspondence of juveniles are made available to all staff and juveniles, and are reviewed annually and updated as needed.
There is no limit on the volume of mail a juvenile may send or receive, except when the facility provides postage and in this instance a limit should be set on the amount of outgoing mail, provided written policies and procedures allow a minimum of two letters per week for each juvenile.
Written policies and procedures provide that juvenile letters both incoming and outgoing, are not read, except where there is a clear and convincing evidence to justify such actions. If correspondence is read, the youth is informed in advance and is present when the letter is opened, and the action is documented.
Written policies and procedures govern inspection of juvenile letters or packages for money or contraband.
Written policies and procedures require incoming and outgoing letters are held for no more than 24 hours and packages for no more than 48 hours, excluding weekends and holidays.
Written policies and procedures specify that juveniles are permitted to send sealed letters to a specified class of persons and organizations, including, but not limited to courts, counsel, officials of the confining authority, and administrators of grievance systems and members of the releasing authority.
Written policies and procedures should schedule regular and reasonable visitation hours and be reviewed annually and updated if needed.
Written policies and procedures specify that visitors register upon entering into the facility and the circumstances under which visitors are searched
.
Written policies and procedures govern special visits.
Written policies and procedures provide for juveniles' access to the telephone to make personal calls.
Written policies and procedures provide for the forwarding of first class letters and packages after transfer or release.
Written policies and procedures govern juveniles' access to publications.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
The facility's administration and management system shall provide for and documentation shall be maintained which confirms that the facility's system of dietary allowance is reviewed at least annually by a licensed dietician or physician to ensure compliance with nationally recommended food allowances.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Quarterly evaluations shall be conducted to verify adherence to the nationally recommended basic daily servings as defined by the United States Department of Agriculture. Facilities which participate in the child care Food and Nutrition Services program are exempt from this provision. A copy of the Arkansas Department of Health inspection shall be sent to the Criminal Detention Facilities Review Coordinator.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Written policies and procedures provide that food service staff develop, in advance, weekly, planned meal schedules and substantially follow such schedules; planning for meals shall take into consideration food flavor, texture, temperature, appearance, palatability and individual nutritional needs.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
The food service plan shall provide for a single menu for staff and juveniles.
Written policies and procedures provide for special diets as prescribed by appropriate medical or dental personnel.
Written policies and procedures require that accurate records are maintained of all meals served.
Written policies and procedures specify the food services comply with the applicable sanitation and health codes as promulgated by federal, state and local authorities. A copy shall be sent to the Criminal Detention Facilities Review Coordinator.
While the following sections deal with specific fire and safety measures, this chapter is not intended to be all inclusive in regard to the safety and welfare of the individual juvenile. Because potential hazards are too numerous to detail, it is the responsibility of the chief executive to establish rules, regulations, and inspection procedures for the facility to insure, to the greatest degree possible, the health, safety and well-being of the juvenile.
The chief executive shall have the facility inspected at least once every year by the state or local fire marshal for fire prevention and safety measures, and a record of such inspections will be kept on file within the facility.
A written fire plan concerning fire prevention shall be maintained to insure the safety of the juveniles, staff and visitors. The plan should detail staff responsibilities, cover evacuation procedures, and through a posted map or drawing show locations of exits, breathing apparatus, fire hoses or fire extinguishers, evacuation routes, and any other features pertinent to fire safety. All personnel will be trained in the use of such equipment and such required training shall be documented and such documents kept on file within the facility. All personnel will be briefed as to location and use of emergency keys.
Basic firefighting equipment, to include at least fire extinguishers, plus emergency compressed air breathing apparatus shall be maintained in a secure but accessible storage area .The self-contained breathing apparatus needs to be mounted on the wall and all personnel need to be trained on its use.
A written emergency plan which covers all emergencies other than fire shall be maintained and all personnel shall be trained and knowledgeable of their duties should an emergency occur. Evacuation procedures shall be detailed and duties assigned to all personnel and shall include the location of keys to emergency exits and instructions for usage.
Facilities exits must be plainly and permanently marked. All corridors and walkways leading to or from an exit shall be kept free of refuse, litter and obstacles of all types which might cause problems under emergency conditions.
Storage of flammable, toxic and caustic materials must conform to local, state and national laws or regulations. House cleaning supplies shall be kept in a secure and uncluttered closet or locker provided for those materials and shall not be permitted in secure areas occupied by juveniles.
The facility shall provide or make available the following minimum services and programs:
Programs and services are initiated for all juveniles as soon as they have completed the admissions process.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Educational Programs shall be available to all juveniles except in instances where the juvenile is disruptive or out of control. Once the juvenile has regained control or becomes non-disruptive, educational opportunities are to be made immediately available to the juvenile.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Educational programs in detention facilities are designed to assist detained juveniles in keeping up with their studies and are available a minimum of six hours per day, Monday through Friday, excluding holidays. This is not limited to the normal school year. The educational program will be coordinated with the local school district in which the facility is located.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Educational instructors are licensed or accredited by the state, or they are under the supervision of certified or licensed teachers.
Written policies and procedures provide a recreational and leisure plan that includes, at a minimum, at least one hour per day of large muscle activity.
Detained juveniles are afforded access to religious counseling, mental health counseling and crisis intervention services in accordance with their needs.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Work assignments shall not conflict with educational programs.
Juveniles shall not be permitted to perform any work prohibited by state and federal regulations and statutes pertaining to child labor.
Pre-adjudicated juveniles should only be responsible for performing housekeeping chores in their living areas.
Written policies and procedures provide for securing citizen involvement in programs.
Written policies and procedures specify the lines of authority, responsibility and accountability for the volunteer services program.
Written policies and procedures provide for the screening and selection of volunteers, allowing for recruitment from all cultural and social-economic segments of the community.
Volunteers agree in writing to abide by all facility policies, particularly those relating to security and confidentiality of information.
Written policies and procedures provide that the administrator curtails, postpones or discontinues the services of a volunteer or volunteer organization when there are substantial reasons for doing so.
For the purpose of this chapter an existing facility shall be defined as a facility which is in operation on or before the adoption of these standards.
On-site inspections of detention facilities shall be the duty of the Criminal Detention Facilities Review Committee and they shall use these standards to determine compliance.
Copies of all reports and documents pertaining to detention facilities shall be sent to the office of the Coordinator. A master file of inspection reports on each facility shall be maintained by the Criminal Detention Facility Review Committee at the County Clerk's Office in the county in which the facility is located. All reporting requirements shall be as set forth by Act 515 of 1989 or as amended.
Lighting will be appropriate to the activity for the area in question. Air circulation shall be provided and temperature shall be maintained between 65 degrees and 85 degrees Fahrenheit. All mechanical, plumbing, electrical, life safety and security control equipment and systems shall be secure from unsupervised juvenile access. An automatic cut-in generator shall be provided of adequate capacity to operate electrical locking devices in facilities so equipped. Automatic cut-in battery backup emergency lighting to provide minimum illumination inside and outside the facility is acceptable.
Fire, smoke and products of combustion detection equipment shall be provided in accordance with the latest adopted state fire code. Said equipment will be battery powered or part of the emergency power system.
There shall be facilities available in which to house and care for disabled juveniles. Readily available alternative facilities may be used to meet this requirement.
There shall be at least two identifiable directions to travel from the door of the sleeping room or rooms to permit the prompt evacuation of juveniles and staff under emergency conditions. Required exits should lead directly to a hazard-free area where adequate supervision can be provided. The two exits must be as remote from each other as possible.
The intake/booking and release area should be located inside the security perimeter, and have the following components:
Provisions should be made to insure the safety of juveniles and personnel and the security of the facility. The intake area may also be used to process juveniles for release.
The minimum square foot area of single sleeping or observation rooms will be 50-square feet per juvenile. If confinement exceeds 12 consecutive hours per day, 70-square feet per room will be provided. Space is measured from interior to interior wall less the space occupied by plumbing chases and columns. The space includes the area occupied by bed and plumbing fixtures.
Where used, multiple occupancy sleeping rooms shall house no more than four (4) juveniles. This area shall provide:
(NOT APPLICABLE TO HOLDOVER FACILITIES)
There shall be at least one room for administrative segregation of juveniles which provides for staff observation. Readily available alternative facilities may be used to meet this requirement.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Activity rooms in the facility must have sufficient air circulation, temperature and lighting for the activities being performed and access to toilets and wash basins within the area. These areas include multipurpose rooms, recreation areas or program areas for juveniles and/or work areas for staff. Where practical, activity rooms should have natural light provided by skylight or windows.
Space shall be provided to store and issue facility clothing and bedding, and to provide for the exchange of personal and facility clothing when juveniles appear in court or are to be released. Storage space for clean bedding and facility clothing shall be convenient to juvenile housing areas.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Juveniles detained in excess of 72 hours shall have access to outdoor or indoor exercise areas. Indoor exercise programs may be conducted in a multi-purpose room or room specifically set aside for indoor exercise, in spaces in which lighting, temperature and ventilation are appropriate for the activity to be conducted. Hallway areas will not be considered sufficient exercise space.
Space shall be provided for the secure storage of chemical agents, restraining devices and related security equipment. The equipment shall be located in an area which is accessible to authorized personnel only. Separate and secure space will be provided for evidence and contraband. Cleaning equipment and supplies shall be stored in a supervised area.
Adequate space will be provided for general administrative and staff functions.
Adequate space and equipment will be provided for food preparation and/or handling.
The area for approved visitors shall be inside the security perimeter of the facility.
For purposes of this chapter "new construction" shall be defined as:
(For purposes of this chapter, "remodeling" is defined as construction within the existing facility's structure affecting 50% or less of the existing facility's floor area.)
The intention is to have all new areas of construction or remodeling either inside or outside an existing facility meet the specifically applicable section or sections as outlined in this chapter. For example, if plans are made to add a visitation or consultation area to an existing facility, the construction must be done in compliance with Section 21-2026. Likewise, if plans are made to convert existing space into a detention area, the new detention construction must meet the requirements of this chapter.
All design plans shall be presented in person to the Coordinator by the Facility's architect or the architect's representative the design plans shall also be accompanied by a written narrative explaining detailed compliance with these standards. The state Coordinator will make himself available to assist the requesting Facility with review of plans for standard conformity, and the Coordinator can suggest changes, but he has no official approval capacity.
The Criminal Detention Facility Review Committee shall have final approving authority of plans relating to compliance with standards for the construction of juvenile detention facilities. The Committee will issue final written approval upon the incorporation of all changes requested by the Coordinator and/or the Committee.
Copies of all reports and documents pertaining to juvenile detention facilities shall be sent to the office of the Coordinator. A master file of inspection reports on each facility shall be maintained by the Criminal Detention Facility Review Committee at the County Clerk's office in the county in which the facility is located.
All new construction, in addition to these standards, will be designed and constructed in accordance with the codes and standards adopted by the Arkansas State Fire Marshal, Arkansas Department of Health, State Building Services and others as required and the latest edition of the Life Safety Code. If an addition increases the existing square footage by more than 50%, the entire facility shall be made to conform to the entire code.
Lighting will be appropriate to the activity for the area in question. Air circulation shall be provided and temperature shall be maintained between 65 degrees and 85 degrees Fahrenheit. Exceptions can be made in extreme conditions and emergencies. All mechanical, plumbing, electrical, life safety, and security control equipment and systems shall be secured from unsupervised juvenile access.
Automatic cut-in generators shall be provided of adequate capacity to operate electrical security equipment and to provide minimum illumination within and around the facility.
Fire, smoke and products of combustion detection equipment shall be provided according to the latest adopted state fire code. Said equipment will be battery-powered or part of the emergency power system.
There shall be facilities available in which to house and care for disabled juveniles. All areas of the facility including public areas shall be accessible to and usable by disabled persons.
There shall be at least two identified exits which can be traveled from the door of sleeping room or rooms to permit the prompt evacuation of juveniles and staff under emergency conditions. Required exits should lead directly to a hazard-free area where adequate supervision can be provided. The two exits must be as remote from each other as possible.
Floor drains shall be designed, in accordance with the latest Arkansas plumbing code, to serve all housing and other areas where necessary to facilitate cleaning and prevent juvenile flooding of the facility. Floor drains shall be located outside areas occupied by juveniles to reduce the incident of tampering and flooding. Floor drain systems cannot drain into any sanitary sewer line within any area in which juveniles are housed or detained.
(NOT APPLICABLE TO HOLDOVER FACILITIES.)
Natural light will be provided directly to all individual sleeping rooms and if possible to activity rooms and day rooms, via skylight or windows, both of which are designed to minimize introduction of contraband or escape.
All pedestrian entrances and exits to the facility shall be via sally port. Electric doors, if used, should be visible physically or electronically and be operated from the control center. The vehicular sally ports should be located adjacent to the intake area for transportation of juveniles in and out of the facility. Interior sally ports should be located at points between juvenile area and public areas.
Intake/booking and release area shall be located inside the security perimeter and have the following components:
This area shall be designed so that newly admitted juveniles may be processed in a thorough, humane and orderly manner. Provisions should be made to insure the safety of juveniles and personnel and security of the facility. The intake area may also be used to process juveniles for release.
The facility shall be designed and constructed so that juveniles can be separated according to existing laws and regulations, or according to the facility's written classification plan. The facility shall have a sufficient number of detention rooms or clusters of detention rooms in an appropriate configuration so that the various categories of juveniles can be housed separately.
Activity rooms or detention rooms shall have, at a minimum, access to the following facilities:
All single rooms shall have a minimum 70 square feet of floor space. Space is measured from interior wall to interior wall less the space occupied by plumbing chases and columns. The space does include the area occupied by bed, desk, and plumbing fixtures. A minimal horizontal room dimension of 6'8" and a ceiling height of 8'0" is required.
Where used, multiple occupancy sleeping rooms may house no more than two (2) juveniles. These areas will provide:
(NOT APPLICABLE TO HOLDOVER FACILITIES)
There shall be at least one room for administrative segregation for juveniles which provides for staff observation. Special Housing shall have, at a minimum, access to the following facilities:
(NOT APPLICABLE TO HOLDOVER FACILITIES.)
The room shall have a minimum of 35-square feet of floor space per juvenile served from the separate and distinct adjacent sleeping area. Square footage is to be calculated exclusive of a 3-foot wide circulation space directly in front of the room doors.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Activity rooms in the facility must have sufficient air circulation and temperature, and lighting for the activities being performed, and access to toilets and wash basins within the area. These areas include multipurpose rooms, recreation areas, or program areas for juveniles and/or work areas for staff; these areas shall have a minimum aggregate total of 35 square feet per juvenile based on the rated capacity of the facility. Square footage for dayrooms and activity rooms may be combined to achieve 65 square feet per rated capacity.
Space shall be provided to store and issue facility clothing and bedding and to provide for the exchange of personal and facility clothing when juveniles appear in court or are to be released. Storage space for linen, bedding and facility clothing shall be convenient to juvenile housing areas.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Juveniles detained in excess of 72 hours shall have access to both indoor and outdoor exercise areas. Indoor exercise programs may be conducted in a multi-purpose room or room specifically set aside for indoor exercise. This space shall have lighting, temperature and ventilation which are appropriate for the activities to be conducted. Hallway areas in front of rooms will not be considered exercise space. The outdoor exercise space shall have a minimum of 100 square feet per juvenile based on the rated capacity of the facility.
Space shall be provided for the secure storage of chemical agents, restraining devices and related security equipment. Equipment shall be located in an area which is accessible to authorized personnel only. Separate and secure space will be provided for evidence and contraband. Cleaning equipment and supplies shall be stored in a supervised area.
Adequate space will be provided for general administrative and staff functions.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
Dining area shall have a minimum of 15 square feet per person, to include juveniles and staff. Kitchen area shall be a minimum of 200 square feet excluding food storage area.
The area for visitation by the public shall be outside the security perimeter, visiting area for the juvenile shall be inside the security perimeter. The visiting area shall be acoustically treated to reduce noise. These areas may also be used as private consultation rooms for law enforcement officers, attorneys, clergy, etc. Optional contact visitation spaces may be provided.
(NOT APPLICABLE TO HOLDOVER FACILITIES)
For health care delivered in the facility, adequate space, equipment, supplies and materials shall be provided as determined by the designated health authority. A private examination room (which can serve other purposes when not used for medical/dental consultations) shall be provided.
JUVENILE DETENTION FACILITIES OR JUVENILE
HOLDOVER FACILITIES WITHIN ADULT JAILS
A Juvenile Detention Facility falls under this category when it exists within the same building or on the same grounds as the adult jail. Application of this section does not preclude compliance with regulations of the state standards as defined in Chapter XXII "Existing Facilities" or Chapter XXIII "New Construction".
Total separation between juvenile and adult facility spatial areas is required such that there could be no haphazard or accidental contact between juvenile and adult detainees in the respective facilities, including:
Total separation in all juvenile and adult program activities within the facilities is required, including:
Time-phasing spatial areas and activities between juvenile and adult detainees shall not occur.
Separate juvenile and adult staff is required, including:
Specialized services staff who are not normally in contact with detainees, or whose infrequent contacts occur under conditions of separation of juveniles and adults can serve both. Such staff includes the following:
Juvenile facility staff and adult facility staff shall not be rotated between facilities based on the occupancy in either facility.
Adult facility staff shall not serve as relief workers for the juvenile facility on their regular scheduled workdays in the jail, and may only enter the juvenile facility in emergency, life-threatening situations.
Adult detainees (trustees) shall never be permitted to supervise or direct services for juvenile detainees.
PSYCHOLOGICAL EXAMINANITION REPORT
Chapter VII, Section 7-1001, E., of the Juvenile Standards requires that applicants be examined for emotional stability by an individual licensed to practice psychiatry or Psychology and qualified to perform such evaluations in the State of Arkansas. The emotional stability to withstand the pressures of modem law enforcement work is an essential qualification for applicants for law enforcement service and although psychological tests and interviews have recognized limitations, many personality defects can and are identified through screening by training professionals.
REQUIREMENTS:
PROCEDURES:
006.26.14 Ark. Code R. 002