004.01.20 Ark. Code R. 007
Current through Register Vol. 49, No. 10, October, 2024
Rule 004.01.20-007 - Public Release of Offender InformationI.AUTHORITY. The Board of Corrections is vested with the authority to promulgate this administrative rule by Arkansas law sections 12-27-105, 16-93-1203, 16-93-1205 and 12-27-125.II.APPLICABILITY. This applies to Arkansas Community Correction (ACC) employees and medical contractor staff.III.POLICY. Offender information must be protected and must not be released to the public except as permitted in this policy and state and federal laws.V.RELEASE OF INFORMATION.A. Offender information must not be released or disclosed to the public, offenders or their attorneys except as provided by policy and state and federal laws or by court order.B. Only the following information from an offender record for an offender housed at an ACC facility may be released to the general public:1. Offender's name, aliases, ACC number, photograph, physical description, date of birth, date of death, age, race, and gender.3. Facility(ies) of confinement, work assignments, and program participation (unless it involves drug and alcohol or mental health program participation).4. Current offense(s), sentence(s), sentence date(s), county(ies) of conviction, case number(s), total time to serve, parole/transfer eligibility date, movements and behavior.5. Prior confinement, offense(s), sentence(s), sentence date(s), county(ies) of conviction, case number(s), movements, behavior and parole/clemency history, including date(s) of release and date(s) of return to ACC or ADC.C. Only the following information from an offender record for an offender on probation or parole with ACC may be released to the general public:1. Offender's name, aliases, photograph, physical description, date of birth, date of death, age, race and gender.3. Office of supervision and program completion while under supervision (unless it involves drug and alcohol or mental health program participation).4. Current Supervision: offense(s), sentence(s), sentence date(s), county(ies) of conviction, case number(s), total time to serve on supervision, revocation history, transfers, adherence to conditions of release and behavior.5. Prior supervision: offense(s), sentences(s), sentence date(s), county(ies) of conviction, case number(s), transfers, adherence to conditions of release, clemency history, including date(s) or release and date(s) or return to ACC or ADC.D. In addition to the information outlined in paragraphs B and C above, ACC is required by Arkansas law to post on its public website the following records of parolees and probationers who have absconded supervision or have an active warrant issued for evading supervision: 1. Any suspended sentences and their terms, if known.2. A complete summary of felony convictions and sentences to the extent known by ACC.3. Risk Assessments scores completed after April 1, 2015, including the name of the state agency conducting the assessment, the date conducted and the level of the assessment.4. Any known aliases of the offender.5. Most recent photograph.6. Any in-state or out-of-state orders of protection or no-contact orders known to ACC.7. All major disciplinary violations and the date of their disposition that occurred while the offender was incarcerated.8. Any programs completed and their dates while under ACC supervision.9. A list of previous revocation offenses while on probation or parole and date of revocation.10. Any court-generated records posted will be electronic copies of the actual court documents. If included in the documents, victim information must be redacted prior to posting on the public website. The ACC Director must develop a plan to establish a method for a victim of a crime committed by a probationer, parolee or other person under ACC supervision to easily obtain the above information.
E. Information from an offender record in addition to paragraphs B, C and D above may be released to criminal justice agencies and other governmental authorities unless state or federal law prohibits such disclosure.F. Information contained in offender records in addition to paragraphs B, C and D above may be released to appropriate personnel for research and audit purposes.G. Information contained in offender records in addition to paragraphs B, C and D above may be released to appropriate personnel involved in the operation of a contracted or licensed correctional facility or program.H. Access to an offender's own record may be granted, or information from the record may be released to the offender and/or his attorney as needed to resolve legitimate questions about the accuracy of information in the record or as required by rules of discovery in pending litigation. The names of confidential informants and other sensitive or confidential information, the disclosure of which might cause harm to any person, must NOT be disclosed except pursuant to court order.I. An offender must not be permitted to peruse his/her file at will. The request for access to the file or information contained therein must be made in writing to the Center Supervisor or Area Manager or his/her designee. The offender must state with particularity the information or parts of the file to which access is requested; and the offender's request must be supported by a showing of compelling need. The decision of the Center Supervisor or Area Manager or his/her designee to grant or deny the offender's request is final.J. An offender must not be given access to another offender's record or any information contained therein.K. Staff trained in the supervision, management and/or treatment of offenders may provide information pertaining to a particular offender to that offender as part of the offender's supervision, management and/or treatment. For example, the offender's supervision conditions and supervision plan are information commonly provided to the offender.VI.REFERENCE.Arkansas Law section 12-27-125(b) and 12-27-144.
Board Approval Date: 8/21/2015
Effective Date: 9/15/2015
004.01.20 Ark. Code R. 007
Adopted by Arkansas Register Volume MMXXI Number 07, Effective 9/15/2019