Ariz. Admin. Code § 7-2-1108

Current through Register Vol. 30, No. 50, December 13, 2024

Section R7-2-1108 - Request for Qualifications

A. Notice of the need for construction services shall be given by the school district pursuant to R7-2-1022 and R7-2-1024(C). Such notice shall be issued not less than 14 days in advance of when responses shall be received. The notice shall:

1. Contain a statement of the construction services required that adequately describes the procurement and specifies how a request for qualifications containing specific information on the procurement may be obtained;

2. Specify whether the procurement is for a single contract or, for job-order-contracting construction services only, for multiple contracts; and

3. If the procurement is for multiple job-order-contracting construction services contracts:

a. Specify that multiple contracts may or will be awarded;

b. Specify the number of contracts that may or will be awarded; and

c. Describe the construction services to be performed under each contract.

B. The request for qualifications shall include the following:

1. Instructions and information to persons concerning the statement of qualifications submission requirements, including the due date and time for receipt of statements of qualifications, the address of the office at which the statements of qualifications are to be received, and any other special information.

2. In a procurement of construction-manager-at-risk construction services or design-build construction services to be performed at multiple locations, include:

a. A brief description of the construction services to be performed at each location;

b. The estimated budget for the construction services to be performed at each location; and

c. A schedule for the construction services to be performed at each location that shows the school district's intent to commence all construction at each location within thirty months after execution of the first contract for preconstruction services or other construction services at any of the locations.

3. General information on the project site, scope of work, schedule, selection criteria, project design and construction budget, or life cycle budget for a procurement that includes maintenance, operations, and finance services.

4. The criteria and the weight prescribed by the school district for each of the criteria to be used in making the evaluation.

a. All selection criteria shall be factors that demonstrate competence and qualifications for the type of construction services included in the procurement.

b. One of the criteria shall be the person's subcontractor selection plan or procedures to implement the school district's subcontractor selection plan.

c. If interviews will be held, state the selection criteria and relative weights to be used in selecting the persons to be interviewed. The request for qualifications may state the selection criteria and relative weights to be used in selecting the persons on the final list and in determining their order on the final list. The final list selection criteria and relative weights may be different than the selection criteria and relative weights used to determine the persons to be interviewed. The request for qualifications also shall state whether the school district will select the persons on the final list and their order on the final list solely through the results of the interview process or through the combined results of both the interview process and the evaluation of statements of qualifications and performance data submitted in response to the school district's request for qualifications.

d. If interviews will not be held, state the selection criteria and relative weights to be used in selecting the persons on the final list and in determining their order on the final list.

5. Whether one contract or multiple contracts may or will be awarded.

a. For design-build construction services, construction-manager-at-risk construction services, and a single contract for job-order-contracting construction services, state that one person may or will be awarded the contract.

b. For multiple contracts for similar job-order-contracting construction services, state the number of contracts that may or will be awarded, the job-order-contracting construction services to be performed under each of the contracts, and that each of the multiple contracts will be awarded to a separate person.

6. In a procurement where the contract is to be negotiated under R7-2-1110(D):

a. State that there will be a single final list of at least three and not more than five persons for a design-build, construction-manager-at-risk, or single job-order-contracting construction services award.

b. In a procurement for multiple contracts for similar job-order-contracting construction services to be awarded to separate persons, state that there will be a single final list and the number of persons on the final list, which shall be the sum of the number of contracts that may or will be awarded, plus another number that is determined by the school district and that is not more than five.

7. In a procurement in which the contract will be awarded under R7-2-1111:

a. State that there will be a single final list and that the number of persons on the final list will be three for a design-build or single job-order-contracting construction services award.

8. The type of contract to be used.

9. The name of the district representative or district representatives and the publicly available location of the school district's protest policy and procedures.

10. If the school district will hold interviews as part of the selection process:

a. State that interviews will be held and that the interviews will be with at least three and not more than five persons for a design-build, construction-manager-at-risk, or single job-order-contracting construction services procurement.

b. In a procurement for multiple contracts for similar job-order-contracting construction services to be awarded to separate persons, state that interviews will be held and that the interviews will be with a specified number of persons. The specified number shall be stated in the request for qualifications, shall be determined by the school district and shall be the sum of the number of contracts that may or will be awarded, plus another number that is determined by the school district and that is not more than five.

11. The manner in which subcontractors shall be selected, either:

a. A requirement that each person submit a proposed subcontractor selection plan and a requirement that the proposed subcontractor selection plan shall select subcontractors based on qualifications alone or on a combination of qualifications and price and shall not select subcontractors based on price alone; or

b. A subcontractor selection plan adopted by the school district that applies to the person that is selected to perform the construction services and that requires subcontractors to be selected based on qualifications alone or on a combination of qualifications and price and not based on price alone and a requirement that each person shall submit a description of the procedures it proposes to use to implement the school district's subcontractor selection plan.

12. Notice that all information and statements of qualifications submitted by persons will be made available for public inspection after the school district has entered into a single contract or all of the multiple contracts.

C. A copy of the request for qualifications shall be made available for public inspection at the school district office.

Ariz. Admin. Code § R7-2-1108

Adopted by exempt rulemaking at 33 A.A.R. 1526, effective 7/1/2014. Amended by final exempt rulemaking at 26 A.A.R. 597, effective 7/1/2020.