Ariz. Admin. Code § 3-7-505

Current through Register Vol. 30, No. 50, December 13, 2024

Section R3-7-505 - Weight Certificates

A. In issuing a weight certificate, a public weighmaster shall enter only weight information or other required information that the public weighmaster or deputy public weighmaster has accurately and personally determined.

B. A public weighmaster or deputy public weighmaster shall not make any entries on a weight certificate issued by another person.

C. By signing a weight certificate, a public weighmaster or deputy public weighmaster shall be responsible for the accuracy of all entries on the weight certificate.

D. A weight certificate is valid only when marked with the Seal of Authority and signed by the issuing public weighmaster or deputy public weighmaster.

E. A Seal of Authority may be printed electronically on a weight certificate if it is identical in appearance to the Seal of Authority issued by the Division.

F. A public weighmaster or deputy public weighmaster's signature may be printed electronically on the weight certificate in lieu of a handwritten signature if the electronic signature is that of the public weighmaster or deputy public weighmaster who weighed the commodity. To issue a weight certificate with an electronic Seal of Authority and signature, the public weighmaster or deputy public weighmaster shall have an individual login associated with the electronic Seal of Authority and signature or other security measures in place to prevent unauthorized persons from use.

G. If an error is made on a weight certificate, the public weighmaster or deputy public weighmaster shall void the certificate and issue a new certificate. No changes or alterations shall be made on a weight certificate.

H. A weight certificate shall state:

1. The date of issuance;

2. The name of the declared owner, agent, or consignee of the material weighed;

3. The accurate weight of the material weighed or counted;

4. The means by which the material is being transported at the time it is weighed or counted;

5. The license plate number of the transporting unit;

6. The printed name, signature, and license number of the public weighmaster or deputy public weighmaster issuing the weight certificate; and

7. The following statement: "PUBLIC WEIGHMASTER'S CERTIFICATE OF WEIGHT AND MEASURE. This is to certify that the described merchandise was weighed, counted, or measured by a public or deputy public weighmaster, and when properly signed and sealed, is prima facie evidence of the accuracy of the weight, count, or measure shown as prescribed by law."

I. A public weighmaster shall maintain a legible copy of each weight certificate issued at each scale location, for a minimum of one year. A public weighmaster shall also ensure that weight certificates are consecutively numbered and filed numerically, including voided weight certificates. A public weighmaster shall not use another filing system without Division approval.

J. A public weighmaster is liable for any forged physical, printed, or electronic signatures.

Ariz. Admin. Code § R3-7-505

Adopted by final rulemaking at 23 A.A.R. 2280, effective 10/2/2017. Amended by final rulemaking at 29 A.A.R. 441, effective 3/5/2023.