Ariz. Admin. Code § 21-7-237

Current through Register Vol. 31, No. 2, January 10, 2025

Section R21-7-237 - Access; Transportation; Outings

A. A facility shall be accessible by motor vehicles including emergency service vehicles.

B. Transportation

1. The licensee shall provide, arrange, or negotiate responsibility for arranging, with the Placing Entity, or if there is no Placing Entity, the parent, or guardian who placed the child, transportation required to implement a child in care's service plan.

2. The licensee shall provide staff supervision in any vehicle the licensee uses to transport a child in care.

3. The licensee shall tell the driver or staff about a child in care's particular needs, behavior, or problems that may reasonably cause difficulties during transportation, including seizures, tendency toward motion sickness, disability, anxiety, or other phobias.

C. Outings

1. The licensee shall have written policy and procedure to govern situations when a child in care temporarily leaves the facility on a visit or outing with a person other than a staff. The procedure shall include:

a. A method for documenting the child's location, the duration of the activity, and the anticipated and actual time of the child's return;

b. The name, address, and telephone number of the person responsible for the child while the child is absent from the facility; and

c. A reference to the licensee's policy detailed in R21-7-209 if the child does not return.

2. For every facility outing that is not part of the daily routine, the licensee shall maintain at the facility a record of the following information:

a. The name of each child in care participating in the outing,

b. The name of each direct care staff participating in the outing,

c. A contact number for staff to be reached during the outing,

d. Departure time and anticipated return time,

e. The agency vehicle make and model used for the outing, and

f. Name and location of the destination.

3. The licensee shall give the driver of a vehicle written emergency contact information on each child in care who is participating in the outing and riding with that particular driver.

4. The direct care staff supervising the child in care shall keep the following information during the outing:

a. Each child's medication requirements, if any;

b. Common and known potential adverse reactions a child may have to a medication;

c. Adverse reactions a child may have as the result of delay in administration of medication; and

d. Any other adverse reaction a child is likely to have due to the child's special needs, including allergic reactions to particular substances or insects.

5. The licensee shall obtain written permission for out-of-state outings from the child's Placing Entity, or if there is no Placing Entity, the parent or guardian who placed the child.

6. If a deviation occurs during the course of a daily routine involving transportation, staff shall communicate details of the deviation including the location and anticipated return time to a designated staff within the Agency.

D. Extended Outings

1. For any outing that lasts more than 48 hours, the licensee shall obtain written permission from the child in care's Placing Entity, or if there is no Placing Entity, the parent, or guardian who placed the child.

2. For any outing that lasts 30 or more consecutive calendar days, the licensee shall ensure that any child who is in the custody of the Department has court permission for the outing.

Ariz. Admin. Code § R21-7-237

New Section made by final rulemaking at 29 A.A.R. 2231, effective 11/6/2023.