Ariz. Admin. Code § 18-15-815

Current through Register Vol. 30, No. 45, November 8, 2024

Section R18-15-815 - Negotiations with Responsible Offerors and Revisions of Offers

A. Negotiations may be conducted with responsible Offerors who submit Offers determined to be reasonably susceptible to being selected for Award for the purpose of clarification to ensure full understanding of the Solicitation requirements and to permit revision of Offers. The Authority shall ensure there is no disclosure of one Offeror's price, or any information derived from competing Offers to another Offeror. The Authority shall establish procedures and schedules for conducting Negotiations.

B. Negotiations may be conducted orally or in writing. If oral Negotiations are conducted, the Authority shall confirm the Negotiations in writing and provide a copy to the Offeror.

C. If Negotiations are conducted, Negotiations shall be conducted with all Offerors determined to be in the Competitive Range or reasonably susceptible for Award. Offerors may revise Offers based on Negotiations provided that any revision is confirmed in writing.

D. The Authority may conduct Negotiations with responsible Offerors to improve Offers in such areas as cost, price, specifications, performance, or terms, to achieve best value for the Authority based on the requirements and the evaluation factors set forth in the Solicitation.

E. Responsible Offerors determined to be susceptible for Award and within the Competitive Range with which Negotiations have been held, may revise their Offer in writing during Negotiations.

F. An Offeror may withdraw an Offer at any time before the final Offer revision due date and time by submitting a written request to the Authority.

Ariz. Admin. Code § R18-15-815

New Section made by final expedited rulemaking at 30 A.A.R. 806, effective 4/3/2024.