Ariz. Admin. Code § 18-15-809

Current through Register Vol. 30, No. 50, December 13, 2024

Section R18-15-809 - Late Offers, Modifications, and Withdrawals Before Offer Due Date and Time

A. If an Offer, modification, or withdrawal is not received by the Offer due date and time, at the location designated in the Solicitation, the Authority shall determine the Offer, modification, or withdrawal as late. This rule does not apply to revision or withdrawal of Offers as described in R18-15-816.

B. The Authority shall reject a late Offer, modification, or withdrawal unless:

1. The document is received before Contract Award at the location designated in the Solicitation; and

2. The document would have been received by the Offer due date and time, but for the action or inaction of personnel directly serving the Authority.

C. Upon receiving a late Offer, modification, or withdrawal, the Authority shall:

1. If the document is hand delivered, refuse to accept the delivery; or

2. If the document is not hand delivered, record the time and date of receipt and promptly send written notice of late receipt to the Offeror. The Authority may discard the document within 30 days after the date on the notice unless the Offeror requests the document be returned.

D. The Authority shall document a refusal under (C)(1) and place the document or a copy of the notice required in (C)(2) in the Procurement File.

Ariz. Admin. Code § R18-15-809

New Section made by final expedited rulemaking at 30 A.A.R. 806, effective 4/3/2024.