Ariz. Admin. Code § 13-5-201

Current through Register Vol. 30, No. 49, December 6, 2024

Section R13-5-201 - Classification

A. Classification Plan. The Council shall adopt and revise the classification of positions for use by an agency. Collectively, classifications adopted by the Council comprise the classification plan of the Council. Each classification in the classification plan includes:

1. A descriptive title;

2. A description of the scope of duties, typical responsibilities, and essential functions;

3. The minimum qualifications required of an applicant; and

4. A determination of non-exempt or exempt status under the Fair Labor Standards Act.

B. Classification specifications. The business manager shall document the date of adoption and the latest revision of each classification specification, and shall maintain the master set of all approved classification specifications. Human Resources shall also maintain a set of all approved classification specifications. Copies of a classification specification are open for inspection by an employee and the public and are available on the DPS web site.

C. Allocating positions. The Council shall allocate positions to the appropriate classification in the Classification Plan. The Council shall allocate positions to the same classification when:

1. The duties and responsibilities are substantially similar;

2. The education, experience, knowledge, skills, and abilities required are substantially similar;

3. The examinations used in choosing qualified candidates are substantially similar; and

4. The pay range may be applied equitably to all positions in the classification.

D. Compensation Maintenance Review Plan: The Council shall adopt and revise guidelines for a classification and compensation maintenance review plan. An employee shall be placed in a classification in accordance with this plan.

E. Assignment. Except in an emergency, or as otherwise provided by this Chapter, an agency shall not assign an employee to perform the duties of any classification other than the classification to which the employee's position is allocated.

F. Modification. The Council may establish a new classification and revise or abolish an existing classification. The Council shall decide when a position in an affected classification needs to be reallocated, taking into account the factors in subsection (C). The Council shall also determine the probationary or permanent status of an employee affected by reallocation.

G. Reviewing allocations. An employee affected by reallocation of the employee's position shall have the opportunity to be heard by the Council under R13-5-602.

H. Changes in positions. The Council shall reallocate an existing position when a material and permanent change occurs in the duties and responsibilities of the position.

1. If an employee is in a position that is reallocated, an agency shall reclassify the employee in that position if the employee:

a. Has been in the position at least six months;

b. Has occupied the position during the change in duties; and

c. Meets the minimum qualifications of the new classification.

2. A position shall not be reallocated while undergoing a classification and compensation review, except that the Council may reallocate a position that is undergoing a classification and compensation review when an agency head can show that the reallocation is necessary for the continued operation of the agency.

I. Time in grade. The Council shall credit an employee reclassified as a result of a reallocation with time-in-grade as follows:

1. The employee is credited with time-in-grade for the time spent in the position if no significant changes are made to the duties and responsibilities of the position to qualify for the higher classification and if the employee continues to perform the duties previously performed in the position.

2. Time-in-grade status is calculated on the basis of actual hours worked.

J. New positions. An agency head shall establish positions in the agency as authorized by law, subject to budgetary authorization and availability of funds. An agency head shall notify the Council when a new position is established. The Council shall allocate a new position to the appropriate classification.

K. Classification titles. An agency shall use a classification title approved by the Council in all communications regarding personnel, budget, and financial records.

Ariz. Admin. Code § R13-5-201

New Section adopted by final rulemaking at 6 A.A.R. 2090, effective May 10, 2000 (Supp. 00-2). Amended by final rulemaking at 9 A.A.R. 1619, effective July 5, 2003 (Supp. 03-2). Amended by final rulemaking at 12 A.A.R. 1756, effective July 2, 2006 (Supp. 06-2).