Ala. Admin. Code r. 746-X-1-.12

Current through Register Vol. 43, No. 1, October 31, 2024

Section 746-X-1-.12 - Records

(1) Public Record" for the purpose of these rules means all Board records which are reasonably necessary to record the business and activities required to be done or carried on by the Board so that the status and condition of such business and activities can be known by the public. Records request will be categorized as either Standard records or Time-intensive records. The Board shall acknowledge all requests within two(2) business days of receipt. The board will provide records, granted that all requirements have been met including, but not limited to, form submission and record fees are paid in full. The Board reserves the right to review and/or deny any records request that compromises legally protected information or to which the release of said records would be detrimental to the public.

(a) Standard Records

A Standard Record is designated as a public record that is easily made available to the public with little or no preparation time and with limited redaction needed to withhold legally protected information. No form is required for a standard record request and a response fulfilling or denying the request should be made within fifteen (15) days of receipt. Fees are set by the board and will follow the fees schedule set forth in section (c).

(b) Time-Intensive Records

A Time-Intensive request is designated as a record that would involve more than eight hours of preparation with need for review and redaction with regards to legally protected information. Large record request, broad or vague request shall be granted a response within forty-five (45)days of receipt. The agency may extend the response time upon written notice to the requester. A record request form is required, and all fees must be paid in full prior to fulfillment of the request.

(c) Fees

Fees are set by the board for all record request types. Document retrieval and preparation fee is $20.00/ hour with a one hour minimum. Per-page fees are $0.50/page in black and white copy. Per page fees will not apply to electronic transferred records. Any actual cost associated with a records request, including but not limited to, postage, mailing envelopes, data storage devices and shipping costs.

(2) Any person wishing to obtain copies of public records may request in writing from the Public Records Coordinator. The board website will make available a form for record request.

Ala. Admin. Code r. 746-X-1-.12

New Rule: Filed December 12, 2002; effective January 16, 2003.

Amended by Alabama Administrative Monthly Volume XLI, Issue No. 09, June 30, 2023, eff. 8/14/2023.

Author: Joseph C. Elliott, Glenn Crumpton

Statutory Authority:Code of Ala. 1975, § 34-25A-1-14.